Special Education Secretary
Young World Physical Education, White Settlement, TX, United States
Special Education Secretary
White Settlement ISD Central Administration – White Settlement, Texas
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Job Details
Job ID:
5670946
Application Deadline:
Posted until filled
Posted:
Apr 26, 2026 5:00 AM (UTC)
Starting Date:
Immediately
Job Description
Job Title:
Special Education Secretary
Department:
Special Education
Reports To:
Director of Special Education / Campus Administrator
Employment Status:
Non-Exempt / Paraprofessional Support Staff
Calendar:
217 Days
Primary Purpose
Provide confidential clerical, organizational, and administrative support to the Special Education Department to ensure efficient operation of special education programs, compliance documentation, ARD processes, and communication with campuses, staff, and parents.
Qualifications
Education/Certification
High school diploma or GED required
Associate degree or business/office training preferred
Special Knowledge/Skills
Strong organizational and clerical skills
Ability to maintain confidentiality of student records and sensitive information
Knowledge of special education terminology and processes preferred
Proficient in Microsoft Office, Google Workspace, and student information systems
Strong interpersonal and communication skills
Ability to manage multiple deadlines and priorities
Experience
Prior clerical or administrative assistant experience preferred
Experience in public education or special education setting preferred
Major Responsibilities and Duties
Administrative Support
Maintain confidential special education records and student files in compliance with FERPA and district procedures.
Prepare, organize, and distribute ARD committee documents and notices.
Schedule ARD meetings and coordinate calendars with staff, parents, and related service providers.
Assist with PEIMS and special education data entry as assigned.
Process purchase orders, requisitions, and departmental paperwork.
Maintain accurate records for evaluations, referrals, and compliance timelines.
Assist with Medicaid billing documentation or SHARS-related paperwork as assigned.
Answer phones, assist parents and staff, and respond to inquiries in a professional manner.
Prepare correspondence, reports, spreadsheets, and presentations as requested.
Compliance & Documentation
Monitor timelines for evaluations, annual ARDs, and compliance requirements.
Assist with maintaining documentation required by TEA and district procedures.
Ensure records are filed and retained according to district and state guidelines.
Communication & Collaboration
Serve as liaison between campuses, parents, diagnosticians, teachers, therapists, and administrators.
Support campus staff with special education paperwork and procedural questions.
Maintain positive and professional working relationships with staff and families.
Supervisory Responsibilities
None.
Working Conditions
Mental Demands
Ability to work with frequent interruptions
Maintain emotional control under stress
Meet deadlines and manage multiple tasks
Physical Demands
Repetitive hand motions
Prolonged sitting and computer use
Occasional lifting and carrying of files and office materials
Position Type:
Full-Time
Job Categories:
Support Staff > Secretary
Job Requirements
Citizenship, residency or work visa required
Contact Information
Sherry L Taylor, Executive Director of Human Resources and Community Relations
Central Administration
White Settlement, Texas 76108
Phone: 8173675343
Email: sherry.taylor@wsisd.net
#J-18808-Ljbffr
White Settlement ISD Central Administration – White Settlement, Texas
Open in Google Maps
Job Details
Job ID:
5670946
Application Deadline:
Posted until filled
Posted:
Apr 26, 2026 5:00 AM (UTC)
Starting Date:
Immediately
Job Description
Job Title:
Special Education Secretary
Department:
Special Education
Reports To:
Director of Special Education / Campus Administrator
Employment Status:
Non-Exempt / Paraprofessional Support Staff
Calendar:
217 Days
Primary Purpose
Provide confidential clerical, organizational, and administrative support to the Special Education Department to ensure efficient operation of special education programs, compliance documentation, ARD processes, and communication with campuses, staff, and parents.
Qualifications
Education/Certification
High school diploma or GED required
Associate degree or business/office training preferred
Special Knowledge/Skills
Strong organizational and clerical skills
Ability to maintain confidentiality of student records and sensitive information
Knowledge of special education terminology and processes preferred
Proficient in Microsoft Office, Google Workspace, and student information systems
Strong interpersonal and communication skills
Ability to manage multiple deadlines and priorities
Experience
Prior clerical or administrative assistant experience preferred
Experience in public education or special education setting preferred
Major Responsibilities and Duties
Administrative Support
Maintain confidential special education records and student files in compliance with FERPA and district procedures.
Prepare, organize, and distribute ARD committee documents and notices.
Schedule ARD meetings and coordinate calendars with staff, parents, and related service providers.
Assist with PEIMS and special education data entry as assigned.
Process purchase orders, requisitions, and departmental paperwork.
Maintain accurate records for evaluations, referrals, and compliance timelines.
Assist with Medicaid billing documentation or SHARS-related paperwork as assigned.
Answer phones, assist parents and staff, and respond to inquiries in a professional manner.
Prepare correspondence, reports, spreadsheets, and presentations as requested.
Compliance & Documentation
Monitor timelines for evaluations, annual ARDs, and compliance requirements.
Assist with maintaining documentation required by TEA and district procedures.
Ensure records are filed and retained according to district and state guidelines.
Communication & Collaboration
Serve as liaison between campuses, parents, diagnosticians, teachers, therapists, and administrators.
Support campus staff with special education paperwork and procedural questions.
Maintain positive and professional working relationships with staff and families.
Supervisory Responsibilities
None.
Working Conditions
Mental Demands
Ability to work with frequent interruptions
Maintain emotional control under stress
Meet deadlines and manage multiple tasks
Physical Demands
Repetitive hand motions
Prolonged sitting and computer use
Occasional lifting and carrying of files and office materials
Position Type:
Full-Time
Job Categories:
Support Staff > Secretary
Job Requirements
Citizenship, residency or work visa required
Contact Information
Sherry L Taylor, Executive Director of Human Resources and Community Relations
Central Administration
White Settlement, Texas 76108
Phone: 8173675343
Email: sherry.taylor@wsisd.net
#J-18808-Ljbffr