Administrative Assistant
Roy Jorgensen Associates, Inc, Denver, CO, United States
Overview
Administrative Assistant for Roy Jorgensen Associates, Inc. (Jorgensen) is seeking an energetic and highly organized full-time Administrative Assistant to support a fast-paced highway operation and maintenance project located in Denver, CO. The Administrative Assistant is expected to assist with project coordination, administer the in-house maintenance management system, verify work activity, and perform other project and general clerical duties. The service request and work order system is the central hub of Jorgensen’s field operations and must be managed properly daily. This position also involves tasks related to highway/roadway snow and ice maintenance, and adherence to all applicable federal, state, and local regulations and Jorgensen policies. Schedule flexibility is required, with occasional work outside regular hours. The position works closely with Management, Field Superintendent, Corporate, the Client, and work crews.
Responsibilities
Administer and maintain in-house maintenance management system.
Coordinate permit requests with local municipalities.
Meeting minutes and agenda development.
Create/review/schedule/edit work orders and daily work reports.
Document, review, prepare, create, and process advanced documents such as third-party claim records.
Query production and scheduling reports for field operations.
Supports activities related to year-round highway operations and maintenance.
Review technical and non-technical documents for general formatting, grammar, etc.
Organize, maintain, and coordinate staff licenses and certifications.
Create and modify documents using Microsoft Office products.
Perform general clerical duties: photocopying, faxing, mailing, filing, data entry.
Maintain hard copy and electronic filing system at multiple site offices.
Meet and greet clients and visitors.
Sign for and distribute general mail and UPS/FedEx packages.
Coordinate and maintain records for staff and office space, phones, parking, company credit cards, office keys, etc.
Store and order office supplies and other project office inventory items.
Office upkeep and daily item relocation as needed.
Coordinate and communicate with vendors to maintain proper office working conditions.
Participate in weekly administrative meetings and required training.
Be a dependable, reliable, and highly organized team member with business maturity, discretion, enthusiasm, and a positive attitude.
.independent work ethic; show initiative and complete tasks.
Communicate clearly with supervisors and other team members.
Assist other staff as needed.
Education and Experience Requirements
High School Diploma
Excellent general computer skills including MS Word, Excel, and ability to learn proprietary platforms quickly.
Excellent organization and independent work skills.
Attention to detail.
Problem solver.
Strong oral and written communication skills.
Customer service orientation.
Ability to perform basic math including calculations using fractions, percents, and/or ratios.
Preferred
Some college courses, and related industry certifications.
Prior administrative and project coordination experience.
CDOT (Colorado Department of Transportation) experience.
Construction industry or public works experience.
Contract management experience
Field staff and subcontractor coordination experience.
General Method of Handling Traffic (MHT) knowledge.
Total Compensation Package : Includes competitive base pay, annual profitability-based bonus, eligible for referral bonus, recognition incentives and extensive training opportunities. Comprehensive benefit options for full-time employees include Health, Vision, & Dental Insurance, 401(k) Retirement Plan, Vacation, Sick Leave, 12 paid Holidays, Life Insurance, Long-Term Disability, Flexible Spending Accounts, Health Savings Accounts, and more. Background check, MVR and Controlled Substance testing are required prior to hire.
Equal Opportunity Employer : Roy Jorgensen Associates, Inc. is an Equal Opportunity Employer and is committed to diversity in our workforce. EOE/M/F/D/V
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Administrative Assistant for Roy Jorgensen Associates, Inc. (Jorgensen) is seeking an energetic and highly organized full-time Administrative Assistant to support a fast-paced highway operation and maintenance project located in Denver, CO. The Administrative Assistant is expected to assist with project coordination, administer the in-house maintenance management system, verify work activity, and perform other project and general clerical duties. The service request and work order system is the central hub of Jorgensen’s field operations and must be managed properly daily. This position also involves tasks related to highway/roadway snow and ice maintenance, and adherence to all applicable federal, state, and local regulations and Jorgensen policies. Schedule flexibility is required, with occasional work outside regular hours. The position works closely with Management, Field Superintendent, Corporate, the Client, and work crews.
Responsibilities
Administer and maintain in-house maintenance management system.
Coordinate permit requests with local municipalities.
Meeting minutes and agenda development.
Create/review/schedule/edit work orders and daily work reports.
Document, review, prepare, create, and process advanced documents such as third-party claim records.
Query production and scheduling reports for field operations.
Supports activities related to year-round highway operations and maintenance.
Review technical and non-technical documents for general formatting, grammar, etc.
Organize, maintain, and coordinate staff licenses and certifications.
Create and modify documents using Microsoft Office products.
Perform general clerical duties: photocopying, faxing, mailing, filing, data entry.
Maintain hard copy and electronic filing system at multiple site offices.
Meet and greet clients and visitors.
Sign for and distribute general mail and UPS/FedEx packages.
Coordinate and maintain records for staff and office space, phones, parking, company credit cards, office keys, etc.
Store and order office supplies and other project office inventory items.
Office upkeep and daily item relocation as needed.
Coordinate and communicate with vendors to maintain proper office working conditions.
Participate in weekly administrative meetings and required training.
Be a dependable, reliable, and highly organized team member with business maturity, discretion, enthusiasm, and a positive attitude.
.independent work ethic; show initiative and complete tasks.
Communicate clearly with supervisors and other team members.
Assist other staff as needed.
Education and Experience Requirements
High School Diploma
Excellent general computer skills including MS Word, Excel, and ability to learn proprietary platforms quickly.
Excellent organization and independent work skills.
Attention to detail.
Problem solver.
Strong oral and written communication skills.
Customer service orientation.
Ability to perform basic math including calculations using fractions, percents, and/or ratios.
Preferred
Some college courses, and related industry certifications.
Prior administrative and project coordination experience.
CDOT (Colorado Department of Transportation) experience.
Construction industry or public works experience.
Contract management experience
Field staff and subcontractor coordination experience.
General Method of Handling Traffic (MHT) knowledge.
Total Compensation Package : Includes competitive base pay, annual profitability-based bonus, eligible for referral bonus, recognition incentives and extensive training opportunities. Comprehensive benefit options for full-time employees include Health, Vision, & Dental Insurance, 401(k) Retirement Plan, Vacation, Sick Leave, 12 paid Holidays, Life Insurance, Long-Term Disability, Flexible Spending Accounts, Health Savings Accounts, and more. Background check, MVR and Controlled Substance testing are required prior to hire.
Equal Opportunity Employer : Roy Jorgensen Associates, Inc. is an Equal Opportunity Employer and is committed to diversity in our workforce. EOE/M/F/D/V
#J-18808-Ljbffr