Administrative Professional - Infectious Diseases
Washington University in St. Louis, Saint Louis, MO, United States
Scheduled Hours
40 hours per week
Position Summary
This position provides in-person administrative support for the HIV social services programs including preparation of grant submissions, auditing, invoicing, ordering, travel arrangements, staff requests, mailings, etc.
Primary Duties & Responsibilities
Assists and advises department or division head and staff members of budgetary and related problems; prepares initial budgetary recommendations for approval by department or division head by considering past requirements and expenditures and present program plans.
Interprets departmental policies and procedures, making decisions on specific operating problems and issuing instructions in the name of the departmental and divisional head in accordance with departmental precedents and policies.
Develops and recommends policies and procedures related to operations; establishes guidelines and procedures to enhance customer service; plans and conducts meetings with subordinates to ensure compliance with established procedures, to implement new policies and to keep employees abreast of changes and current standards.
Maintains liaison with all levels of administration to coordinate department business, accomplish directives and facilitate the resolution of problems.
Prepares financial and operational reports and analyses reflecting progress, adverse trends and appropriate recommendations or conclusions.
Coordinates various personnel functions including hiring, disciplinary actions, grievances, promotions, transfers and vacation schedules.
May supervise and coordinate the work of designated employees, reviewing completed work for adherence to instructions or correctness.
May assist in the preparation of grant proposals and applications to include compilation of data and preparation of budget expenditures; monitor and verify expenditures; ensure compliance with University and sponsoring agency policies and procedures; prepare administrative reports for submission to sponsoring agency.
Performs administrative duties of a complex and confidential nature in support of senior management.
Performs other duties as assigned.
Working Conditions
Normal office environment.
Typically sitting at desk or table.
Office equipment.
Required Qualifications
High school diploma or equivalent high school certification or combination of education and/or experience.
Relevant Administrative or Budgetary Support (5 years).
Proficiency with Microsoft Office.
Driver’s license is not required for this position.
Preferred Qualifications
Bachelor’s degree – Business.
Accounting Processes.
Confidentiality.
Critical Thinking.
Detail-Oriented.
Developing Creative Solutions.
Financial Resources.
Healthcare Environments.
Human Resources (HR).
Interpersonal Communication.
Oral Communications.
Problem Analysis.
Problem Solving.
Professional Etiquette.
Supervisory Management.
Working Independently.
Written Communication.
Grade and Salary Range
Grade: G09-H
Salary Range: $23.37 - $36.19 per hour
Benefits Statement
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages.
Free Metro transit U-Pass for eligible employees.
Defined contribution (403(b)) retirement savings plan with employee contribution and university contribution starting at 7%.
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians.
4 weeks of caregiver leave to bond with your new child; family care resources for continued childcare needs; adult care support.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening which includes a criminal background check, drug screen, employment and education verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
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40 hours per week
Position Summary
This position provides in-person administrative support for the HIV social services programs including preparation of grant submissions, auditing, invoicing, ordering, travel arrangements, staff requests, mailings, etc.
Primary Duties & Responsibilities
Assists and advises department or division head and staff members of budgetary and related problems; prepares initial budgetary recommendations for approval by department or division head by considering past requirements and expenditures and present program plans.
Interprets departmental policies and procedures, making decisions on specific operating problems and issuing instructions in the name of the departmental and divisional head in accordance with departmental precedents and policies.
Develops and recommends policies and procedures related to operations; establishes guidelines and procedures to enhance customer service; plans and conducts meetings with subordinates to ensure compliance with established procedures, to implement new policies and to keep employees abreast of changes and current standards.
Maintains liaison with all levels of administration to coordinate department business, accomplish directives and facilitate the resolution of problems.
Prepares financial and operational reports and analyses reflecting progress, adverse trends and appropriate recommendations or conclusions.
Coordinates various personnel functions including hiring, disciplinary actions, grievances, promotions, transfers and vacation schedules.
May supervise and coordinate the work of designated employees, reviewing completed work for adherence to instructions or correctness.
May assist in the preparation of grant proposals and applications to include compilation of data and preparation of budget expenditures; monitor and verify expenditures; ensure compliance with University and sponsoring agency policies and procedures; prepare administrative reports for submission to sponsoring agency.
Performs administrative duties of a complex and confidential nature in support of senior management.
Performs other duties as assigned.
Working Conditions
Normal office environment.
Typically sitting at desk or table.
Office equipment.
Required Qualifications
High school diploma or equivalent high school certification or combination of education and/or experience.
Relevant Administrative or Budgetary Support (5 years).
Proficiency with Microsoft Office.
Driver’s license is not required for this position.
Preferred Qualifications
Bachelor’s degree – Business.
Accounting Processes.
Confidentiality.
Critical Thinking.
Detail-Oriented.
Developing Creative Solutions.
Financial Resources.
Healthcare Environments.
Human Resources (HR).
Interpersonal Communication.
Oral Communications.
Problem Analysis.
Problem Solving.
Professional Etiquette.
Supervisory Management.
Working Independently.
Written Communication.
Grade and Salary Range
Grade: G09-H
Salary Range: $23.37 - $36.19 per hour
Benefits Statement
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages.
Free Metro transit U-Pass for eligible employees.
Defined contribution (403(b)) retirement savings plan with employee contribution and university contribution starting at 7%.
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians.
4 weeks of caregiver leave to bond with your new child; family care resources for continued childcare needs; adult care support.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening which includes a criminal background check, drug screen, employment and education verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
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