Department Assistant - Finance (Kansas City, MO)
Burns & McDonnell, Kansas City, MO, United States
Description
The Department Assistant will provide administrative support for department management to ensure continuity of daily department functions and operations by collaborating to provide and present department information. This position coordinates with department management to provide administrative services in conjunction with department and business line goals and objectives.
Facilitates the dissemination of information to the Finance departments as part of the overall communications and department management process.
Manages calendars and scheduling for department leadership, including coordinating meetings, prioritizing requests, and proactively resolving scheduling conflicts.
Coordinate travel arrangements and prepare, submit, and reconcile expense reports in accordance with company policies for department leadership.
Resolves questions regarding the department; research and provide appropriate answers.
Prepare presentations, communications, meeting notes and tables utilizing Excel, PowerPoint, Canva, Word, SharePoint and other programs.
Develop procedures pertaining to departmental and business line requirements and assist in the tracking and reporting of business initiatives for the department.
Monitor department deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.
Plan, coordinate and facilitate on-site and off-site meetings for the department, which may include department orientation and training, departmental meetings, stakeholder meetings, management meetings, periodic reviews, etc.
Coordinate the required training programs and records for department personnel in conjunction with the corporate training department and project requirements to ensure compliance.
Assemble information involving business plans, and financial reports, resulting in the final submissions.
Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.
Prepare a variety of communications including emails, meeting agendas, and slide decks.
Responsible for handling sensitive and confidential information.
Coordinate department related issues and complaints, such as operational resources, work stations, space assignments and supplies, and follow up that resolution has been obtained.
Performs other duties as assigned.
Complies with all policies and standards.
Qualifications
High School Diploma/GED required.
Preferred 2-3 years of experience supporting senior-level leadership/executives.
Preferred experience supporting Finance departments.
Advanced knowledge in Microsoft Word, Excel, and PowerPoint required. Canva preferred.
Ability to work independently, demonstrating accuracy, reliability, and problem-solving skills.
Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).
This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.
EEO/Disabled/Veterans
Administrative/Office Support
US-MO-Kansas City
Full-time
No
261754
Experienced #LI-KD #COR
#J-18808-Ljbffr
The Department Assistant will provide administrative support for department management to ensure continuity of daily department functions and operations by collaborating to provide and present department information. This position coordinates with department management to provide administrative services in conjunction with department and business line goals and objectives.
Facilitates the dissemination of information to the Finance departments as part of the overall communications and department management process.
Manages calendars and scheduling for department leadership, including coordinating meetings, prioritizing requests, and proactively resolving scheduling conflicts.
Coordinate travel arrangements and prepare, submit, and reconcile expense reports in accordance with company policies for department leadership.
Resolves questions regarding the department; research and provide appropriate answers.
Prepare presentations, communications, meeting notes and tables utilizing Excel, PowerPoint, Canva, Word, SharePoint and other programs.
Develop procedures pertaining to departmental and business line requirements and assist in the tracking and reporting of business initiatives for the department.
Monitor department deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.
Plan, coordinate and facilitate on-site and off-site meetings for the department, which may include department orientation and training, departmental meetings, stakeholder meetings, management meetings, periodic reviews, etc.
Coordinate the required training programs and records for department personnel in conjunction with the corporate training department and project requirements to ensure compliance.
Assemble information involving business plans, and financial reports, resulting in the final submissions.
Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.
Prepare a variety of communications including emails, meeting agendas, and slide decks.
Responsible for handling sensitive and confidential information.
Coordinate department related issues and complaints, such as operational resources, work stations, space assignments and supplies, and follow up that resolution has been obtained.
Performs other duties as assigned.
Complies with all policies and standards.
Qualifications
High School Diploma/GED required.
Preferred 2-3 years of experience supporting senior-level leadership/executives.
Preferred experience supporting Finance departments.
Advanced knowledge in Microsoft Word, Excel, and PowerPoint required. Canva preferred.
Ability to work independently, demonstrating accuracy, reliability, and problem-solving skills.
Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).
This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.
EEO/Disabled/Veterans
Administrative/Office Support
US-MO-Kansas City
Full-time
No
261754
Experienced #LI-KD #COR
#J-18808-Ljbffr