Accounts Receivable Analyst
KellyMitchell Group, Miami, FL, United States
Job Summary:
Our client is seeking an Accounts Receivable Analyst to join their team! This position is located in Miami, Florida.
Duties:
Analyze and reconcile payment discrepancies and AR agings to ensure accurate billing and maintain invoice aging 95% current (1–30 days), claims aging 90% current (1–90 days), and minimize bad debt
Investigate the root causes of payment variances, short-pays, and unapproved deductions, and resolve discrepancies by collaborating with internal departments and external partners
Conduct in-depth research and root cause analysis on post audits, returns, warehouse fees, shortages, substitutions, and freight and handling claims
Reconcile and validate all returns deduction exceptions, including 812 tables and price adjustments, verifying serial number issues and ensuring appropriate supporting documentation is in place
Generate monthly credit and debit memos for shortages, paybacks, and refusals by reviewing master logs and remittance activity
Maintain accurate return resolution tables by ensuring supporting documentation aligns with requirements and internal tolerance thresholds
Support 3PLs and maintain accurate tracking logs, coordinating efforts with fulfillment teams
Collaborate with sales and retailer accounting teams to address past due balances, follow up on collections, and document all communication
Analyze payment trends and provide detailed reports on variances, patterns, and resolutions for leadership review
Assist in month-end close reporting and accrual preparation for retailer accounts, ensuring variances between estimates and actuals are within acceptable thresholds
Ensure compliance with established processes, including claim resolution deadlines, accurate documentation, and adherence to retailer guidelines
Participate in process improvement initiatives to enhance efficiency and accuracy in payment processing and reconciliation
Support internal and external audits by providing necessary documentation and explanations
Desired Skills/Experience:
Associate’s degree or equivalent work experience in accounting, finance, or a related field required
4+ years of accounts receivable and payment reconciliation experience, preferably with large retailers
Strong proficiency in Microsoft Excel, advanced Excel skills preferred
Working knowledge of ERP systems such as: Oracle, SAP, and experience with Noetix and OFS platforms preferred
Strong analytical and problem-solving skills with the ability to interpret large datasets and draw actionable conclusions
Excellent verbal and written communication skills with the ability to interact professionally with internal teams and external customers
Exceptional organizational and time management skills with the ability to manage multiple priorities and meet deadlines independently
High level of accountability, accuracy, and ownership of responsibilities
Familiarity with retailer portals and claim backup requirements is a plus
Experience with data visualization tools such as: Tableau, Power BI is a plus
Benefits:
Medical, Dental, & Vision Insurance Plans
Employee-Owned Profit Sharing (ESOP)
401K offered
The approximate pay range for this position is between
$22.00
and
$32.00 . Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.
Apply Now
Use this form to submit your contact information & resume.
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Our client is seeking an Accounts Receivable Analyst to join their team! This position is located in Miami, Florida.
Duties:
Analyze and reconcile payment discrepancies and AR agings to ensure accurate billing and maintain invoice aging 95% current (1–30 days), claims aging 90% current (1–90 days), and minimize bad debt
Investigate the root causes of payment variances, short-pays, and unapproved deductions, and resolve discrepancies by collaborating with internal departments and external partners
Conduct in-depth research and root cause analysis on post audits, returns, warehouse fees, shortages, substitutions, and freight and handling claims
Reconcile and validate all returns deduction exceptions, including 812 tables and price adjustments, verifying serial number issues and ensuring appropriate supporting documentation is in place
Generate monthly credit and debit memos for shortages, paybacks, and refusals by reviewing master logs and remittance activity
Maintain accurate return resolution tables by ensuring supporting documentation aligns with requirements and internal tolerance thresholds
Support 3PLs and maintain accurate tracking logs, coordinating efforts with fulfillment teams
Collaborate with sales and retailer accounting teams to address past due balances, follow up on collections, and document all communication
Analyze payment trends and provide detailed reports on variances, patterns, and resolutions for leadership review
Assist in month-end close reporting and accrual preparation for retailer accounts, ensuring variances between estimates and actuals are within acceptable thresholds
Ensure compliance with established processes, including claim resolution deadlines, accurate documentation, and adherence to retailer guidelines
Participate in process improvement initiatives to enhance efficiency and accuracy in payment processing and reconciliation
Support internal and external audits by providing necessary documentation and explanations
Desired Skills/Experience:
Associate’s degree or equivalent work experience in accounting, finance, or a related field required
4+ years of accounts receivable and payment reconciliation experience, preferably with large retailers
Strong proficiency in Microsoft Excel, advanced Excel skills preferred
Working knowledge of ERP systems such as: Oracle, SAP, and experience with Noetix and OFS platforms preferred
Strong analytical and problem-solving skills with the ability to interpret large datasets and draw actionable conclusions
Excellent verbal and written communication skills with the ability to interact professionally with internal teams and external customers
Exceptional organizational and time management skills with the ability to manage multiple priorities and meet deadlines independently
High level of accountability, accuracy, and ownership of responsibilities
Familiarity with retailer portals and claim backup requirements is a plus
Experience with data visualization tools such as: Tableau, Power BI is a plus
Benefits:
Medical, Dental, & Vision Insurance Plans
Employee-Owned Profit Sharing (ESOP)
401K offered
The approximate pay range for this position is between
$22.00
and
$32.00 . Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.
Apply Now
Use this form to submit your contact information & resume.
Job Summary:Our client is seeking an Employee Success Specialist to join their team! This position is located in Indianapolis, Indiana.Duties:Act as the initial point of contact for employees regarding questions related to...
Job Summary:Our client is seeking an Accountant to join their team! This position is located in San Francisco, California.Duties:Review monthly income distribution, capital funding, and monthly financial reports from third...
Job Summary:Our client is seeking an Accounts Receivable Analyst to join their team! This position is located in Miami, Florida.Duties:Analyze and reconcile payment discrepancies and AR agings to ensure accurate billing an...
Job Summary:Our client is seeking a Budget Project Manager to join their team! This position is located in Bellevue, Washington.Duties:Manage capital budgets for the PNW engineering team, including daily tracking of availa...
Job Summary:Our client is seeking a Clerical Processing Specialist to join their team! This position is located in Chicago, Illinois.Duties:Act as incoming mail processorAct as return mail processorProvide administrati...
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Meet KellyMitchell!KellyMitchell matches the best IT and business talent with exclusive opportunities nationwide. In addition to competitive compensation and one-on-one support from our team members, KellyMitchell employees have...
Job Summary:Our client is seeking a Accounting Specialist to join their team! This position is located in Richmond, Virginia.Duties:Perform daily tasks related to payroll tax, including but not limited to federal and state ...
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Job Summary:Our client is seeking a Learning Designer to join their team! This position is remote.Duties:Work with teammates to develop e-learning courses against an ambitious competency matrixDevelop standards for the de...
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