Accounts Payable Specialist
Aston Carter, Upland, CA, United States
Part Time Accounts Payable Specialist
This part-time Accounts Payable Specialist will support the accounting department by focusing primarily on reconciliations, vendor statement reviews, and expense report management, with a smaller portion of time dedicated to invoice processing. This role is ideal for a detail-oriented professional with 2+ years of accounts payable experience who enjoys working with numbers, resolving discrepancies, and maintaining accurate financial records using tools such as QuickBooks, Excel, and related systems.
Responsibilities
Perform regular accounts payable reconciliations, including reconciling vendor statements and credit card vendor statements to ensure accuracy and completeness.
Process accounts payable invoices, handling approximately 20% of the workload, and ensure invoices are coded correctly and entered accurately into the accounting system.
Manage and process employee expense reports, including coding expenses and entering data into the system in a timely and accurate manner.
Review supporting documentation for invoices and expenses to verify accuracy, proper approvals, and compliance with company policies.
Investigate and resolve discrepancies in vendor accounts, statements, and expense reports by researching issues and collaborating with internal stakeholders and vendors as needed.
Maintain organized and up-to-date accounts payable records to support reporting, audits, and month-end close activities.
Use QuickBooks and other accounting tools to enter, track, and reconcile accounts payable transactions.
Utilize Excel, including pivot tables and VLOOKUP functions, to analyze data, prepare reconciliations, and support reporting needs.
Collaborate closely with the accounting team and leadership to support overall department goals and ensure smooth day-to-day operations.
Qualifications
2+ YOE in accounts payable
Ability to process 100+ invoices weekly
Experience with 2 and 3-way matching
Experience with reconciliations
Must have experience with processing expenses
Basic knowledge in Excel
Job Type & Location
This is a contract position based out of Upland, CA.
Pay and Benefits
The pay range for this position is $27.00 - $29.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Upland, CA.
Application Deadline
This position is anticipated to close on May 8, 2026.
This part-time Accounts Payable Specialist will support the accounting department by focusing primarily on reconciliations, vendor statement reviews, and expense report management, with a smaller portion of time dedicated to invoice processing. This role is ideal for a detail-oriented professional with 2+ years of accounts payable experience who enjoys working with numbers, resolving discrepancies, and maintaining accurate financial records using tools such as QuickBooks, Excel, and related systems.
Responsibilities
Perform regular accounts payable reconciliations, including reconciling vendor statements and credit card vendor statements to ensure accuracy and completeness.
Process accounts payable invoices, handling approximately 20% of the workload, and ensure invoices are coded correctly and entered accurately into the accounting system.
Manage and process employee expense reports, including coding expenses and entering data into the system in a timely and accurate manner.
Review supporting documentation for invoices and expenses to verify accuracy, proper approvals, and compliance with company policies.
Investigate and resolve discrepancies in vendor accounts, statements, and expense reports by researching issues and collaborating with internal stakeholders and vendors as needed.
Maintain organized and up-to-date accounts payable records to support reporting, audits, and month-end close activities.
Use QuickBooks and other accounting tools to enter, track, and reconcile accounts payable transactions.
Utilize Excel, including pivot tables and VLOOKUP functions, to analyze data, prepare reconciliations, and support reporting needs.
Collaborate closely with the accounting team and leadership to support overall department goals and ensure smooth day-to-day operations.
Qualifications
2+ YOE in accounts payable
Ability to process 100+ invoices weekly
Experience with 2 and 3-way matching
Experience with reconciliations
Must have experience with processing expenses
Basic knowledge in Excel
Job Type & Location
This is a contract position based out of Upland, CA.
Pay and Benefits
The pay range for this position is $27.00 - $29.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Upland, CA.
Application Deadline
This position is anticipated to close on May 8, 2026.