Accounting Specialist - Accounts Payable Focus
Woods Machinery, Freehold, NJ, United States
Accounting Specialist
Woods Machinery is seeking an experienced and detail-oriented Accounting Specialist with a strong Accounts Payable background to support our growing finance team. This role is ideal for someone who thrives in a fast-paced environment, takes ownership of the A/P process, and has experience working with high-volume invoices and vendor relationships.
While this position provides some support to Accounts Receivable, Accounts Payable is the primary responsibility.
Key Responsibilities (Primary Focus: Accounts Payable)
Process, review, and accurately code a high volume of vendor invoices, purchase orders, and expense reports
Prepare and process bi-monthly vendor check runs and electronic payments
Reconcile vendor statements and resolve invoice discrepancies in a timely manner
Maintain accurate A/P records and ensure proper documentation and approvals
Communicate with vendors to answer questions, resolve payment issues, and manage account discrepancies
Receive, review, and apply manufacturer-sponsored credits accurately
Secondary Responsibilities
Generate and distribute customer invoices and statements
Assist with A/R collections and follow up on past-due accounts as needed
Set up and maintain customer accounts, credit terms, and refunds
Month-End and Compliance
Assist with month-end and year-end close, including A/P and A/R reconciliations
Support internal audits and ensure compliance with company policies and procedures
Maintain accurate records within the company's accounting system
Qualifications & Experience:
2+ years of hands-on Accounts Payable experience required (high-volume environment preferred)
Experience processing invoices, managing vendor payments, and reconciling accounts
Proficiency with accounting software and Microsoft Excel (VLOOKUPs, basic formulas a plus)
Strong attention to detail with the ability to meet deadlines consistently
Excellent communication skills and a professional, service-oriented approach
Ability to work independently while collaborating effectively with internal teams
What We Offer:
Monday - Friday work schedule
Health, dental & vision insurance
Paid time-off including vacation, holidays and earned sick leave
401(k) retirement plan with company match
Monthly company-provided lunch
Employee discounts on company products
Referral bonus program
Additional Requirements:
Flexibility to work occasional overtime during peak periods
About Us:
Woods Machinery is a second-generation family-owned business providing equipment sales, rentals, and product support since 1984. We are an industry leading company dedicated to providing exceptional products and support to our customers. We take pride in our commitment to quality, customer satisfaction, and collaborative team environment.
Woods Machinery is seeking an experienced and detail-oriented Accounting Specialist with a strong Accounts Payable background to support our growing finance team. This role is ideal for someone who thrives in a fast-paced environment, takes ownership of the A/P process, and has experience working with high-volume invoices and vendor relationships.
While this position provides some support to Accounts Receivable, Accounts Payable is the primary responsibility.
Key Responsibilities (Primary Focus: Accounts Payable)
Process, review, and accurately code a high volume of vendor invoices, purchase orders, and expense reports
Prepare and process bi-monthly vendor check runs and electronic payments
Reconcile vendor statements and resolve invoice discrepancies in a timely manner
Maintain accurate A/P records and ensure proper documentation and approvals
Communicate with vendors to answer questions, resolve payment issues, and manage account discrepancies
Receive, review, and apply manufacturer-sponsored credits accurately
Secondary Responsibilities
Generate and distribute customer invoices and statements
Assist with A/R collections and follow up on past-due accounts as needed
Set up and maintain customer accounts, credit terms, and refunds
Month-End and Compliance
Assist with month-end and year-end close, including A/P and A/R reconciliations
Support internal audits and ensure compliance with company policies and procedures
Maintain accurate records within the company's accounting system
Qualifications & Experience:
2+ years of hands-on Accounts Payable experience required (high-volume environment preferred)
Experience processing invoices, managing vendor payments, and reconciling accounts
Proficiency with accounting software and Microsoft Excel (VLOOKUPs, basic formulas a plus)
Strong attention to detail with the ability to meet deadlines consistently
Excellent communication skills and a professional, service-oriented approach
Ability to work independently while collaborating effectively with internal teams
What We Offer:
Monday - Friday work schedule
Health, dental & vision insurance
Paid time-off including vacation, holidays and earned sick leave
401(k) retirement plan with company match
Monthly company-provided lunch
Employee discounts on company products
Referral bonus program
Additional Requirements:
Flexibility to work occasional overtime during peak periods
About Us:
Woods Machinery is a second-generation family-owned business providing equipment sales, rentals, and product support since 1984. We are an industry leading company dedicated to providing exceptional products and support to our customers. We take pride in our commitment to quality, customer satisfaction, and collaborative team environment.