Administrative Assistant - Office of Graduate Educational Engagement Programs
Penn State University, University Park, PA, United States
Administrative Assistant (Level - Intermediate Support)
The J.Jeffrey and Ann Marie Fox Graduate School seeks an Administrative Assistant (Level - Intermediate Support), for the Office of Graduate Educational Engagement Programs (OGEEP).
Responsibilities: Following are the responsibilities of this position:
Front Desk Support: Serve as the primary point of contact by managing the front desk, handling inquiries across channels, conducting initial intake, directing individuals to appropriate resources, and maintaining a professional, welcoming environment.
Event and Program Coordination: Provide logistical and administrative support for programs and events, including scheduling, materials preparation, registration management, tech setup, and on-site assistance.
Procurement Support: Assist with purchasing, reimbursements, tracking event expenses, coordinating speaker honoraria, and ensuring compliance with university financial policies.
Operations and Resource Management: Maintain office systems, inventory, shared files, calendars, and meeting spaces; support document preparation and general operational workflows.
Data and Reporting Support: Track attendance and engagement metrics, maintain accurate program records, and assist with basic reporting and assessment documentation.
Communications and Outreach Support: Support distribution of communications, maintain mailing lists, assist with social media and marketing materials, and ensure timely responses to program-related inquiries.
Partnerships and Special Projects: Provide administrative support for campus collaborations, schedule partnership meetings, prepare materials for advisory groups, and assist with special projects as assigned.
Work Arrangement: This is an onsite position and will operate out of our University Park campus.
Minimum Education, Work Experience & Required Certifications
General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None
Background Checks/Clearances
Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
Salary & Benefits
The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00. Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
EEO Is The Law
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.
The J.Jeffrey and Ann Marie Fox Graduate School seeks an Administrative Assistant (Level - Intermediate Support), for the Office of Graduate Educational Engagement Programs (OGEEP).
Responsibilities: Following are the responsibilities of this position:
Front Desk Support: Serve as the primary point of contact by managing the front desk, handling inquiries across channels, conducting initial intake, directing individuals to appropriate resources, and maintaining a professional, welcoming environment.
Event and Program Coordination: Provide logistical and administrative support for programs and events, including scheduling, materials preparation, registration management, tech setup, and on-site assistance.
Procurement Support: Assist with purchasing, reimbursements, tracking event expenses, coordinating speaker honoraria, and ensuring compliance with university financial policies.
Operations and Resource Management: Maintain office systems, inventory, shared files, calendars, and meeting spaces; support document preparation and general operational workflows.
Data and Reporting Support: Track attendance and engagement metrics, maintain accurate program records, and assist with basic reporting and assessment documentation.
Communications and Outreach Support: Support distribution of communications, maintain mailing lists, assist with social media and marketing materials, and ensure timely responses to program-related inquiries.
Partnerships and Special Projects: Provide administrative support for campus collaborations, schedule partnership meetings, prepare materials for advisory groups, and assist with special projects as assigned.
Work Arrangement: This is an onsite position and will operate out of our University Park campus.
Minimum Education, Work Experience & Required Certifications
General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None
Background Checks/Clearances
Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
Salary & Benefits
The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00. Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
EEO Is The Law
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.