OFFICE ASSISTANT
Attentive Care Service Agency, Phila, PA, United States
Office Assistant
Attentive Care Service Agency is seeking a highly organized Office Assistant to join our team. The Office Assistant provides administrative and clerical support to ensure the smooth day-to-day operations of the office. This role assists with scheduling caregivers, maintaining organized records, tracking required documentation, and communicating with clients, caregivers, and office staff. The ideal candidate is organized, detail-oriented, and able to manage multiple responsibilities in a fast-paced environment. Experience in a home care or healthcare office is preferred but not required.
Qualifications
High school diploma or equivalent required
Associate degree preferred but not required
Proficiency with Microsoft Office (Word, Excel, Outlook)
Strong organizational and time management skills
Excellent interpersonal and communication skills
Ability to prioritize tasks and manage multiple responsibilities
Strong customer service skills
Ability to maintain confidentiality and handle sensitive information
Responsibilities
Provide general administrative support to office staff and management
Answer incoming phone calls and respond to emails in a professional manner
Greet and assist visitors entering the office
Maintain organized electronic and paper filing systems
Communicate schedule changes with caregivers and office staff
Track employee compliance documentation such as TB tests, physicals, certifications, and background checks
Ensure required documentation is submitted and properly filed
Maintain office supplies and notify management when inventory is low
Support management with additional administrative tasks as needed
Attentive Care Service Agency is seeking a highly organized Office Assistant to join our team. The Office Assistant provides administrative and clerical support to ensure the smooth day-to-day operations of the office. This role assists with scheduling caregivers, maintaining organized records, tracking required documentation, and communicating with clients, caregivers, and office staff. The ideal candidate is organized, detail-oriented, and able to manage multiple responsibilities in a fast-paced environment. Experience in a home care or healthcare office is preferred but not required.
Qualifications
High school diploma or equivalent required
Associate degree preferred but not required
Proficiency with Microsoft Office (Word, Excel, Outlook)
Strong organizational and time management skills
Excellent interpersonal and communication skills
Ability to prioritize tasks and manage multiple responsibilities
Strong customer service skills
Ability to maintain confidentiality and handle sensitive information
Responsibilities
Provide general administrative support to office staff and management
Answer incoming phone calls and respond to emails in a professional manner
Greet and assist visitors entering the office
Maintain organized electronic and paper filing systems
Communicate schedule changes with caregivers and office staff
Track employee compliance documentation such as TB tests, physicals, certifications, and background checks
Ensure required documentation is submitted and properly filed
Maintain office supplies and notify management when inventory is low
Support management with additional administrative tasks as needed