Administrative Assistant
FosterThomas, Washington, District of Columbia, United States
Job Title: Administrative/Operations Assistant
We are assisting our client, America Votes, in search of an Administrative/Operations Assistant. This is a four month temporary position.
Responsibilities:
Recruiting & ATS Support
Provide support in creating and posting job requisitions internally and externally, including distribution across job boards and tracking of posting activity
Assist as a liaison with hiring managers on recruiting logistics, including job status updates and closures
Provide support with recruiting communications, including responding to candidate inquiries and coordinating with hiring managers
Onboarding, Offboarding & Employee Lifecycle
Provide support for new hire onboarding processes, including orientation coordination, E-Verify processing, and new hire documentation tracking
Assist with onboarding and offboarding updates, including maintaining organizational charts and employee records
Support scheduling and tracking of 45- and 90-day reviews to ensure timely completion and compliance requirements
Assist in creating and distributing job descriptions for new hires
HR Operations & Administration
Provide support in maintaining and updating administrative documents, including employee directories, job posting guides, and internal tracking tools
Assist with administrative needs, including creation of forms, workflows, and ad hoc reporting
Support employee inquiries and basic troubleshooting (e.g., system updates, manager assignments, leave resets)
Provide support in managing compliance-related items, including labor law posters and conflict of interest (COI) tracking
Performance Management & Development
Assist with the administration of annual performance reviews, including system setup, data management, tracking completion, and filing documentation
Provide support in administering professional development programs, including application tracking, communications, and approval workflows
Communications & Engagement
Assist with internal communications, including employee announcements (e.g., birthdays, holidays, closures) and weekly updates
Provide support in tracking and sharing employee-related updates with leadership and stakeholders
EEO Statement: FosterThomas is an equal opportunity employer and is committed to equal employment opportunities in recruitment, hiring, promotion, training, compensation and disciplinary action regarding the terms and conditions of employment. FosterThomas does not discriminate based on race, religion, national origin, color, age, sex, disability, marital status, gender identity genetic information, sexual orientation, or sex, including pregnancy and childbirth, veteran status, or any other legally protected characteristic.
FosterThomas does not use third-party domains for recruiting or interviews. Legitimate communications will always come from Fosterthomas.com email addresses. FosterThomas does not conduct interviews solely via text-based chat on Microsoft Teams.
We are assisting our client, America Votes, in search of an Administrative/Operations Assistant. This is a four month temporary position.
Responsibilities:
Recruiting & ATS Support
Provide support in creating and posting job requisitions internally and externally, including distribution across job boards and tracking of posting activity
Assist as a liaison with hiring managers on recruiting logistics, including job status updates and closures
Provide support with recruiting communications, including responding to candidate inquiries and coordinating with hiring managers
Onboarding, Offboarding & Employee Lifecycle
Provide support for new hire onboarding processes, including orientation coordination, E-Verify processing, and new hire documentation tracking
Assist with onboarding and offboarding updates, including maintaining organizational charts and employee records
Support scheduling and tracking of 45- and 90-day reviews to ensure timely completion and compliance requirements
Assist in creating and distributing job descriptions for new hires
HR Operations & Administration
Provide support in maintaining and updating administrative documents, including employee directories, job posting guides, and internal tracking tools
Assist with administrative needs, including creation of forms, workflows, and ad hoc reporting
Support employee inquiries and basic troubleshooting (e.g., system updates, manager assignments, leave resets)
Provide support in managing compliance-related items, including labor law posters and conflict of interest (COI) tracking
Performance Management & Development
Assist with the administration of annual performance reviews, including system setup, data management, tracking completion, and filing documentation
Provide support in administering professional development programs, including application tracking, communications, and approval workflows
Communications & Engagement
Assist with internal communications, including employee announcements (e.g., birthdays, holidays, closures) and weekly updates
Provide support in tracking and sharing employee-related updates with leadership and stakeholders
EEO Statement: FosterThomas is an equal opportunity employer and is committed to equal employment opportunities in recruitment, hiring, promotion, training, compensation and disciplinary action regarding the terms and conditions of employment. FosterThomas does not discriminate based on race, religion, national origin, color, age, sex, disability, marital status, gender identity genetic information, sexual orientation, or sex, including pregnancy and childbirth, veteran status, or any other legally protected characteristic.
FosterThomas does not use third-party domains for recruiting or interviews. Legitimate communications will always come from Fosterthomas.com email addresses. FosterThomas does not conduct interviews solely via text-based chat on Microsoft Teams.