Office Manager/Executive Assistant
Stafford County Public Schools, Stafford, VA, United States
Office Manager/Executive Assistant
Under the direction of the Chief of Staff, the Office Manager supports the Chief of Staff and Constituent Services.
Work Objectives/Essential Functions
Collaborates with the Office of Division Counsel as needed for cases involving criminal charges.
Supports the Chief of Schools with coordinator of Legislative Committee and other School Board Advisory Committees
Supports the management of Alvin York Bandy Complex.
Monitors the budget accounts for travel and other administrative expenses.
Serves as the primary point of contact for constituent services.
Supports the Director of Student Conduct, as needed.
Education and Experience
Education Attainment (Required): High School Diploma or equivalent
Relevant Experience (Required): Five (5) years of experience in a professional office environment, experience in K-12 education is required.
Required Licensures and Certifications
Additional Knowledge, Skills, and Abilities
Knowledge
Knowledge of standard office practices, procedures, equipment, and clerical skills.
Knowledge and consistent implementation of English grammar, usage, spelling, and computation.
Skills
Proficient in office document and spreadsheet software's (e.g., Microsoft Office, Google Suite)
Proficient or able to become proficient in form and document creation software's (e.g., Acrobat Canva)
Abilities
Meet deadlines for all work even when working on multiple projects.
Show sustained effort and enthusiasm in quality and quantity of work.
Ability to demonstrate effective time management and organizational skills.
Ability to adapt to change and maintain flexibility.
Core Expectations of All Stafford Schools Employees
Engage in ongoing professional development relevant to position.
Respond to written and oral requests for information promptly and thoroughly.
Maintain a clean, neat appearance and dress appropriate to position and duties.
Maintain a record of appropriate attendance and punctuality.
Serve as a role model for students, colleagues, and the general public.
Work in close harmony with supervisor(s) and colleagues.
Comply with all division policies and regulations, including but not limited to guidelines for confidentiality and professional conduct, as well as all site-based procedures and protocols.
Weight Demands
Weight Demands - Rarely - Occasionally - Frequently
Lifting 125 lbs - X
Lifting 2650 lbs - X
Lifting 50+ lbs - X
Carrying 125 lbs - X
Carrying 2650 lbs - X
Carrying 50+ lbs - X
Pushing/Pulling 125 lbs - X
Pushing/Pulling 2650 lbs - X
Pushing/Pulling 50+ lbs - X
Physical Demands
Physical Demands - Rarely - Occasionally - Frequently
Standing - X
Sitting - X
Walking - X
Reaching - X
Turning/Twisting - X
Balancing/Climbing - X
Stooping/Kneeling - X
Crouching/Crawling - X
Classification Details (Completed by Human Resources)
Job Family: OFFICE MANAGER
Calendar: ALL 12 MONTH STAFF
Pay Structure: CLERICAL SALARY SCALE
Position: 901070001
FLSA Status: NON EXEMPT
Job Grade: C10
Job Code: 0100
Status: ACTIVE
This description is intended to describe the general nature, essential functions, and requirements of the job. It is not intended to be an exhaustive list of all duties and tasks, the inclusion of which are considered for job classification purposes.
Under the direction of the Chief of Staff, the Office Manager supports the Chief of Staff and Constituent Services.
Work Objectives/Essential Functions
Collaborates with the Office of Division Counsel as needed for cases involving criminal charges.
Supports the Chief of Schools with coordinator of Legislative Committee and other School Board Advisory Committees
Supports the management of Alvin York Bandy Complex.
Monitors the budget accounts for travel and other administrative expenses.
Serves as the primary point of contact for constituent services.
Supports the Director of Student Conduct, as needed.
Education and Experience
Education Attainment (Required): High School Diploma or equivalent
Relevant Experience (Required): Five (5) years of experience in a professional office environment, experience in K-12 education is required.
Required Licensures and Certifications
Additional Knowledge, Skills, and Abilities
Knowledge
Knowledge of standard office practices, procedures, equipment, and clerical skills.
Knowledge and consistent implementation of English grammar, usage, spelling, and computation.
Skills
Proficient in office document and spreadsheet software's (e.g., Microsoft Office, Google Suite)
Proficient or able to become proficient in form and document creation software's (e.g., Acrobat Canva)
Abilities
Meet deadlines for all work even when working on multiple projects.
Show sustained effort and enthusiasm in quality and quantity of work.
Ability to demonstrate effective time management and organizational skills.
Ability to adapt to change and maintain flexibility.
Core Expectations of All Stafford Schools Employees
Engage in ongoing professional development relevant to position.
Respond to written and oral requests for information promptly and thoroughly.
Maintain a clean, neat appearance and dress appropriate to position and duties.
Maintain a record of appropriate attendance and punctuality.
Serve as a role model for students, colleagues, and the general public.
Work in close harmony with supervisor(s) and colleagues.
Comply with all division policies and regulations, including but not limited to guidelines for confidentiality and professional conduct, as well as all site-based procedures and protocols.
Weight Demands
Weight Demands - Rarely - Occasionally - Frequently
Lifting 125 lbs - X
Lifting 2650 lbs - X
Lifting 50+ lbs - X
Carrying 125 lbs - X
Carrying 2650 lbs - X
Carrying 50+ lbs - X
Pushing/Pulling 125 lbs - X
Pushing/Pulling 2650 lbs - X
Pushing/Pulling 50+ lbs - X
Physical Demands
Physical Demands - Rarely - Occasionally - Frequently
Standing - X
Sitting - X
Walking - X
Reaching - X
Turning/Twisting - X
Balancing/Climbing - X
Stooping/Kneeling - X
Crouching/Crawling - X
Classification Details (Completed by Human Resources)
Job Family: OFFICE MANAGER
Calendar: ALL 12 MONTH STAFF
Pay Structure: CLERICAL SALARY SCALE
Position: 901070001
FLSA Status: NON EXEMPT
Job Grade: C10
Job Code: 0100
Status: ACTIVE
This description is intended to describe the general nature, essential functions, and requirements of the job. It is not intended to be an exhaustive list of all duties and tasks, the inclusion of which are considered for job classification purposes.