Senior Administrative Assistant, Sweeny TX refinery
Phillips 66, Sweeny, TX, United States
Senior Administrative Assistant, Sweeny TX Refinery
Location: Sweeny, TX, US, 77480 Job Field: Administrative Professionals Phillips 66 & YOU - Together we can fuel the future As a Senior Administrative Assistant, you'll play a vital role in supporting senior leadership and their teams, helping to create a seamless and productive work environment. This position offers the opportunity to work closely with leadership, manage a variety of administrative tasks, and contribute to the success of key projects and daily operations. Position is located at our Sweeny, TX refinery.
What You'll Do Provide comprehensive administrative support to an executive and their team, ensuring effective management of time, priorities, and sensitive matters. Coordinate office and administrative duties, including answering calls, managing correspondence, preparing documents, and handling expense reports and records. Organize meetings, appointments, and both domestic and international travel, ensuring all arrangements align with the executive's schedule and preferences. Act as a first point of contact by screening visitors, responding to inquiries, and maintaining confidentiality and professionalism in all interactions. Organize special events, maintain distribution lists, and ensure compliance with company policies and procedures. Leverage technical skills in office software and systems to produce reports, manage documents, and support procurement tasks. Build trusting relationships, demonstrate sound judgment, and maintain a productive and positive environment for the executive and their team while ensuring confidentiality. Serving as the Senior Administrative Assistant for the business unit. Will be the point of contact for Scorecard/dashboard ownership at refinery level as well as completing Ad hoc data analytics including use of AI tools.
What You'll Bring Required Legally authorized to work in the job posting country High School Diploma or GED equivalent 3 or more years of experience with office or operational systems Intermediate skills in Microsoft Office Suite, calendar and scheduling tools, and standard office equipment What Makes You Stand Out Preferred Experience supporting senior executives or leadership teams in a corporate environment 5 or more years of experience with office or operational systems Proficiency with SAP, SharePoint, or other collaborative and enterprise systems Advanced skills in document management, reporting, and event coordination Demonstrated ability to build trusting relationships and work effectively under pressure Strong process orientation and a proactive approach to anticipating needs and solving problems Experience with digital tools such as ChatGPT, Microsoft Copilot, or similar AI-powered platforms Strong verbal and written communication skills, with the ability to interact professionally with a variety of stakeholders Attention to detail, organizational skills, and the ability to manage multiple priorities Ability to handle confidential information with discretion and sound judgment Compensation Range This position has a base salary range of $80,100- $97,900. At Phillips 66, we are committed to pay transparency and competitive, equitable compensation. Each role is assigned a salary grade with a defined pay range, benchmarked against industry peers. Where a candidate offer falls within the posted range depends on the candidate's experience, skills, and alignment with the role's requirements. Offers are made to ensure internal equity and market competitiveness. Our compensation programs are designed to reward performance and support career growth.
Total Rewards At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being physical, emotional, social, and financial is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results personally and professionally. Benefits for certain eligible, full-time employees include: Annual Variable Cash Incentive Program (VCIP) bonus 8% 401k company match Cash Balance Account pension Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services Learn more about Phillips 66 Total Rewards.
Location: Sweeny, TX, US, 77480 Job Field: Administrative Professionals Phillips 66 & YOU - Together we can fuel the future As a Senior Administrative Assistant, you'll play a vital role in supporting senior leadership and their teams, helping to create a seamless and productive work environment. This position offers the opportunity to work closely with leadership, manage a variety of administrative tasks, and contribute to the success of key projects and daily operations. Position is located at our Sweeny, TX refinery.
What You'll Do Provide comprehensive administrative support to an executive and their team, ensuring effective management of time, priorities, and sensitive matters. Coordinate office and administrative duties, including answering calls, managing correspondence, preparing documents, and handling expense reports and records. Organize meetings, appointments, and both domestic and international travel, ensuring all arrangements align with the executive's schedule and preferences. Act as a first point of contact by screening visitors, responding to inquiries, and maintaining confidentiality and professionalism in all interactions. Organize special events, maintain distribution lists, and ensure compliance with company policies and procedures. Leverage technical skills in office software and systems to produce reports, manage documents, and support procurement tasks. Build trusting relationships, demonstrate sound judgment, and maintain a productive and positive environment for the executive and their team while ensuring confidentiality. Serving as the Senior Administrative Assistant for the business unit. Will be the point of contact for Scorecard/dashboard ownership at refinery level as well as completing Ad hoc data analytics including use of AI tools.
What You'll Bring Required Legally authorized to work in the job posting country High School Diploma or GED equivalent 3 or more years of experience with office or operational systems Intermediate skills in Microsoft Office Suite, calendar and scheduling tools, and standard office equipment What Makes You Stand Out Preferred Experience supporting senior executives or leadership teams in a corporate environment 5 or more years of experience with office or operational systems Proficiency with SAP, SharePoint, or other collaborative and enterprise systems Advanced skills in document management, reporting, and event coordination Demonstrated ability to build trusting relationships and work effectively under pressure Strong process orientation and a proactive approach to anticipating needs and solving problems Experience with digital tools such as ChatGPT, Microsoft Copilot, or similar AI-powered platforms Strong verbal and written communication skills, with the ability to interact professionally with a variety of stakeholders Attention to detail, organizational skills, and the ability to manage multiple priorities Ability to handle confidential information with discretion and sound judgment Compensation Range This position has a base salary range of $80,100- $97,900. At Phillips 66, we are committed to pay transparency and competitive, equitable compensation. Each role is assigned a salary grade with a defined pay range, benchmarked against industry peers. Where a candidate offer falls within the posted range depends on the candidate's experience, skills, and alignment with the role's requirements. Offers are made to ensure internal equity and market competitiveness. Our compensation programs are designed to reward performance and support career growth.
Total Rewards At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being physical, emotional, social, and financial is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results personally and professionally. Benefits for certain eligible, full-time employees include: Annual Variable Cash Incentive Program (VCIP) bonus 8% 401k company match Cash Balance Account pension Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services Learn more about Phillips 66 Total Rewards.