Accounts Payable Coordinator
Ohio Aerospace Institute, Brook Park, OH, United States
Accounts Payable Coordinator
At Parallax Advanced Research, our work is rooted in innovation, collaboration, and national impact. As a nonprofit research institute, we partner with government, academic, and industry clients to solve complex challenges in AI, aerospace, human-machine teaming, and beyond. As AP Coordinator, you will support this Parallax mission through providing executive administrative support for managing and processing vendor invoices, ensure timely payments, maintaining accurate fiscal records, and supporting the overall fiscal operations of Parallax.
In This Role, You Will:
Invoice Processing: Review, verify, and process vendor invoices accurately and on time, ensuring compliance with company policies and regulatory requirements.
Payment Management: Schedule and execute payments to vendors, reconcile accounts, and track payment due dates to maintain smooth cash flow.
Vendor Communication: Liaise with vendors and internal departments to resolve discrepancies, disputes, or billing issues.
Record Keeping: Maintain organized accounts payable records, including invoices, receipts, and tax documents such as W-9s.
Financial Reporting & Analysis: Assist with financial reporting, audits, and provide analytics using Excel or other reporting tools.
Compliance & Internal Controls: Ensure adherence to internal controls, tax regulations, and company policies to prevent errors or fraud.
Process Improvement: Identify opportunities for automation and efficiency improvements in accounts payable workflows.
Required Skills and Qualifications
Education: Bachelor's or Associate degree in Accounting, Finance, Business Administration, or a related field.
Experience: Minimum of 2 years in accounts payable or finance roles, preferably in a corporate or professional setting.
Technical Skills: Proficiency in accounting software, Microsoft Excel, and other financial reporting tools.
Soft Skills: Strong attention to detail, organizational skills, communication abilities, and the capacity to handle confidential information.
Work Environment
Hybrid/In-office, with frequent interaction with vendors, internal teams, and occasionally government personnel.
May require handling multiple tasks simultaneously, working under deadlines, and occasional extended hours.
Physical Demands and Work Environment
Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
Sitting & Posture Ability to sit for long periods with good posture.
Manual Dexterity Use of a keyboard, mouse, and office equipment.
Vision & Reading Clear vision (corrected if needed) for screens and documents.
Hearing & Communication Ability to hear and speak clearly for calls and meetings.
Mobility Walking short distances, occasional reaching, bending, or lifting light objects.
Cognitive Ability Focus, problem-solving, and multitasking skill
Travel requirements/percentage: 10%
Parallax Advanced Research is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.
Why Join Parallax? We offer a workplace that values both personal well-being and professional growth, along with a robust benefits package:
Health Benefits: Medical, dental, and vision coverage
Insurance: 100% employer-paid life, short- and long-term disability
Retirement: Roth or pre-tax 401(k) with company match + annual employer contribution
Education: 100% tuition coverage for employees + 80% for dependents
Time Off: 25 days of PTO, flex holidays, paid parental leave, and military leave
Work-Life Balance: PTO sell-back program and hybrid flexibility for select positions
At Parallax, we believe in advancing science and serving the public goodand we're looking for team members who do too. If you're ready to support big ideas through precise execution, we encourage you to apply.
At Parallax Advanced Research, our work is rooted in innovation, collaboration, and national impact. As a nonprofit research institute, we partner with government, academic, and industry clients to solve complex challenges in AI, aerospace, human-machine teaming, and beyond. As AP Coordinator, you will support this Parallax mission through providing executive administrative support for managing and processing vendor invoices, ensure timely payments, maintaining accurate fiscal records, and supporting the overall fiscal operations of Parallax.
In This Role, You Will:
Invoice Processing: Review, verify, and process vendor invoices accurately and on time, ensuring compliance with company policies and regulatory requirements.
Payment Management: Schedule and execute payments to vendors, reconcile accounts, and track payment due dates to maintain smooth cash flow.
Vendor Communication: Liaise with vendors and internal departments to resolve discrepancies, disputes, or billing issues.
Record Keeping: Maintain organized accounts payable records, including invoices, receipts, and tax documents such as W-9s.
Financial Reporting & Analysis: Assist with financial reporting, audits, and provide analytics using Excel or other reporting tools.
Compliance & Internal Controls: Ensure adherence to internal controls, tax regulations, and company policies to prevent errors or fraud.
Process Improvement: Identify opportunities for automation and efficiency improvements in accounts payable workflows.
Required Skills and Qualifications
Education: Bachelor's or Associate degree in Accounting, Finance, Business Administration, or a related field.
Experience: Minimum of 2 years in accounts payable or finance roles, preferably in a corporate or professional setting.
Technical Skills: Proficiency in accounting software, Microsoft Excel, and other financial reporting tools.
Soft Skills: Strong attention to detail, organizational skills, communication abilities, and the capacity to handle confidential information.
Work Environment
Hybrid/In-office, with frequent interaction with vendors, internal teams, and occasionally government personnel.
May require handling multiple tasks simultaneously, working under deadlines, and occasional extended hours.
Physical Demands and Work Environment
Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
Sitting & Posture Ability to sit for long periods with good posture.
Manual Dexterity Use of a keyboard, mouse, and office equipment.
Vision & Reading Clear vision (corrected if needed) for screens and documents.
Hearing & Communication Ability to hear and speak clearly for calls and meetings.
Mobility Walking short distances, occasional reaching, bending, or lifting light objects.
Cognitive Ability Focus, problem-solving, and multitasking skill
Travel requirements/percentage: 10%
Parallax Advanced Research is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.
Why Join Parallax? We offer a workplace that values both personal well-being and professional growth, along with a robust benefits package:
Health Benefits: Medical, dental, and vision coverage
Insurance: 100% employer-paid life, short- and long-term disability
Retirement: Roth or pre-tax 401(k) with company match + annual employer contribution
Education: 100% tuition coverage for employees + 80% for dependents
Time Off: 25 days of PTO, flex holidays, paid parental leave, and military leave
Work-Life Balance: PTO sell-back program and hybrid flexibility for select positions
At Parallax, we believe in advancing science and serving the public goodand we're looking for team members who do too. If you're ready to support big ideas through precise execution, we encourage you to apply.