Accounts Payable Coordinator
OhioX, Inc., Beavercreek, OH, United States
Position
Accounts Payable Coordinator
Location
Beavercreek, OH (On‑Site – Dayton or Cleveland Office)
Remote Status
On‑Site
Job Id
280
# of Openings
1
Pay Range
$60,000 - $75,000 per year
Why This Role Matters
At Parallax Advanced Research, our work is rooted in innovation, collaboration, and national impact. As a nonprofit research institute, we partner with government, academic, and industry clients to solve complex challenges in AI, aerospace, human‑machine teaming, and beyond.
In This Role, You Will:
Invoice Processing: Review, verify, and process vendor invoices accurately and on time, ensuring compliance with company policies and regulatory requirements.
Payment Management: Schedule and execute payments to vendors, reconcile accounts, and track payment due dates to maintain smooth cash flow.
Vendor Communication: Liaise with vendors and internal departments to resolve discrepancies, disputes, or billing issues.
Record Keeping: Maintain organized accounts payable records, including invoices, receipts, and tax documents such as W–9s.
Financial Reporting & Analysis: Assist with financial reporting, audits, and provide analytics using Excel or other reporting tools.
Compliance & Internal Controls: Ensure adherence to internal controls, tax regulations, and company policies to prevent errors or fraud.
Process Improvement: Identify opportunities for automation and efficiency improvements in accounts payable workflows.
Required Skills and Qualifications
Education: Bachelor’s or Associate degree in Accounting, Finance, Business Administration, or a related field.
Experience: Minimum of 2 years in accounts payable or finance roles, preferably in a corporate or professional setting.
Technical Skills: Proficiency in accounting software, Microsoft Excel, and other financial reporting tools.
Soft Skills: Strong attention to detail, organizational skills, communication abilities, and the capacity to handle confidential information.
Work Environment
Hybrid/In‑Office, with frequent interaction with vendors, internal teams, and occasionally government personnel.
May require handling multiple tasks simultaneously, working under deadlines, and occasional extended hours.
Physical Demands and Work Environment
Sitting & Posture – Ability to sit for long periods with good posture.
Manual Dexterity – Use of a keyboard, mouse, and office equipment.
Vision & Reading – Clear vision (corrected if needed) for screens and documents.
Hearing & Communication – Ability to hear and speak clearly for calls and meetings.
Mobility – Walking short distances, occasional reaching, bending, or lifting light objects.
Cognitive Ability – Focus, problem‑solving, and multitasking skill.
Travel Requirements / Percentage
10%
Benefits
We offer a workplace that values both personal well‑being and professional growth, along with a robust benefits package:
Health Benefits: Medical, dental, and vision coverage.
Insurance: 100% employer‑paid life, short‑ and long‑term disability.
Retirement: Roth or pre‑tax 401(k) with company match + annual employer contribution.
Education: 100% tuition coverage for employees + 80% for dependents.
Time Off: 25 days of PTO, flex holidays, paid parental leave, and military leave.
Work‑Life Balance: PTO sell‑back program and hybrid flexibility for select positions.
Equal Opportunity Statement
Parallax Advanced Research is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.
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Accounts Payable Coordinator
Location
Beavercreek, OH (On‑Site – Dayton or Cleveland Office)
Remote Status
On‑Site
Job Id
280
# of Openings
1
Pay Range
$60,000 - $75,000 per year
Why This Role Matters
At Parallax Advanced Research, our work is rooted in innovation, collaboration, and national impact. As a nonprofit research institute, we partner with government, academic, and industry clients to solve complex challenges in AI, aerospace, human‑machine teaming, and beyond.
In This Role, You Will:
Invoice Processing: Review, verify, and process vendor invoices accurately and on time, ensuring compliance with company policies and regulatory requirements.
Payment Management: Schedule and execute payments to vendors, reconcile accounts, and track payment due dates to maintain smooth cash flow.
Vendor Communication: Liaise with vendors and internal departments to resolve discrepancies, disputes, or billing issues.
Record Keeping: Maintain organized accounts payable records, including invoices, receipts, and tax documents such as W–9s.
Financial Reporting & Analysis: Assist with financial reporting, audits, and provide analytics using Excel or other reporting tools.
Compliance & Internal Controls: Ensure adherence to internal controls, tax regulations, and company policies to prevent errors or fraud.
Process Improvement: Identify opportunities for automation and efficiency improvements in accounts payable workflows.
Required Skills and Qualifications
Education: Bachelor’s or Associate degree in Accounting, Finance, Business Administration, or a related field.
Experience: Minimum of 2 years in accounts payable or finance roles, preferably in a corporate or professional setting.
Technical Skills: Proficiency in accounting software, Microsoft Excel, and other financial reporting tools.
Soft Skills: Strong attention to detail, organizational skills, communication abilities, and the capacity to handle confidential information.
Work Environment
Hybrid/In‑Office, with frequent interaction with vendors, internal teams, and occasionally government personnel.
May require handling multiple tasks simultaneously, working under deadlines, and occasional extended hours.
Physical Demands and Work Environment
Sitting & Posture – Ability to sit for long periods with good posture.
Manual Dexterity – Use of a keyboard, mouse, and office equipment.
Vision & Reading – Clear vision (corrected if needed) for screens and documents.
Hearing & Communication – Ability to hear and speak clearly for calls and meetings.
Mobility – Walking short distances, occasional reaching, bending, or lifting light objects.
Cognitive Ability – Focus, problem‑solving, and multitasking skill.
Travel Requirements / Percentage
10%
Benefits
We offer a workplace that values both personal well‑being and professional growth, along with a robust benefits package:
Health Benefits: Medical, dental, and vision coverage.
Insurance: 100% employer‑paid life, short‑ and long‑term disability.
Retirement: Roth or pre‑tax 401(k) with company match + annual employer contribution.
Education: 100% tuition coverage for employees + 80% for dependents.
Time Off: 25 days of PTO, flex holidays, paid parental leave, and military leave.
Work‑Life Balance: PTO sell‑back program and hybrid flexibility for select positions.
Equal Opportunity Statement
Parallax Advanced Research is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.
#J-18808-Ljbffr