Human Resources Admin Assistant
Fullerton Tool Company, Saginaw, MI, United States
HR Administrative Assistant
We are looking for a detail-oriented and organized HR Admin Assistant to join our team on a part-time basis. In this role, you will provide essential administrative support to our HR department, helping to keep day-to-day people operations running efficiently in a fast-paced manufacturing environment.
Job Title: HR Administrative Assistant
Department: Human Resources
Reports To: HR Manager
Shift/Schedule: Part-time/Days (20-25 hours/week)
FLSA: Hourly Non-Exempt
Supervisory Responsibilities: No
Job Purpose
The HR Assistant provides high-level administrative partnering with Human Resources to enhance employee engagement, wellness, and workplace culture. This role requires discretion, strong organizational skills, and the ability to manage multiple priorities in a fast-paced manufacturing environment.
Essential Duties and Responsibilities
Assist payroll with timecard reviews, attendance tracking, PTO requests, and payroll-related data entry, and maintain employee records to ensure accuracy and compliance.
Plan and support employee engagement events, recognition programs, retirement celebrations, milestone celebrations, and summer/company-sponsored events.
Coordinate company-wide wellness initiatives, health programs, on-site blood drives, and other employee-focused activities.
Administer employee engagement touchpoints, including 30- and 90-day new hire surveys, 60-day welcome gifts, and maintenance of anniversary and birthday calendars.
Draft new employee introduction bio emails.
Assist with coordination of lodging and accommodation for out-of-town guests, customers, and employment candidates as needed.
Support the primary point of contact for executive travel, visitor logistics, and scheduling, exercising discretion and professionalism.
Draft, design, and distribute the monthly company newsletter to support internal communications and engagement.
Support HR administrative functions, including document preparation, filing, data management, and internal communications.
Handle sensitive executive, payroll, and employee information.
Collaborate cross-functionally with HR, payroll, operations, and other teams to ensure smooth execution of executive support, employee programs, and administrative processes.
Maintain an organized, clean, and safe work environment in accordance with 5S standards.
Perform additional duties and special projects as assigned.
Demonstrate and uphold Fullerton Tool Company Core Values in all interactions.
Qualifications/Education/Skills
High school diploma or equivalent required.
Must be able to read, write and understand English
Previous experience working within a highly confidential and payroll environment preferred.
Proficient in Microsoft Office applications, including Excel, Word, Outlook, and Teams (familiarity with Canva is preferred).
Previous administrative or clerical experience required.
Previous activities coordination experience preferred.
Highly organized with strong attention to detail.
Ability to prioritize workload to meet deadlines and business needs.
Ability to communicate effectively, both verbally and in writing, with internal teams and external partners.
Exercises discretion and demonstrate the highest standards of confidentiality
Commitment to employee satisfaction & engagement.
Consistent, reliable attendance and punctuality
Acts with honesty, integrity, and ethical judgment in all situations
Equipment Used
Computer, telephone, copy machine (including scanning)
Working Conditions
Professional office environment.
Physical Requirements
Regularly required to sit; use hands to finger, handle or feel; reach with hands and arms and talk or hear. Some lifting, carrying, pushing and/or pulling.
We are looking for a detail-oriented and organized HR Admin Assistant to join our team on a part-time basis. In this role, you will provide essential administrative support to our HR department, helping to keep day-to-day people operations running efficiently in a fast-paced manufacturing environment.
Job Title: HR Administrative Assistant
Department: Human Resources
Reports To: HR Manager
Shift/Schedule: Part-time/Days (20-25 hours/week)
FLSA: Hourly Non-Exempt
Supervisory Responsibilities: No
Job Purpose
The HR Assistant provides high-level administrative partnering with Human Resources to enhance employee engagement, wellness, and workplace culture. This role requires discretion, strong organizational skills, and the ability to manage multiple priorities in a fast-paced manufacturing environment.
Essential Duties and Responsibilities
Assist payroll with timecard reviews, attendance tracking, PTO requests, and payroll-related data entry, and maintain employee records to ensure accuracy and compliance.
Plan and support employee engagement events, recognition programs, retirement celebrations, milestone celebrations, and summer/company-sponsored events.
Coordinate company-wide wellness initiatives, health programs, on-site blood drives, and other employee-focused activities.
Administer employee engagement touchpoints, including 30- and 90-day new hire surveys, 60-day welcome gifts, and maintenance of anniversary and birthday calendars.
Draft new employee introduction bio emails.
Assist with coordination of lodging and accommodation for out-of-town guests, customers, and employment candidates as needed.
Support the primary point of contact for executive travel, visitor logistics, and scheduling, exercising discretion and professionalism.
Draft, design, and distribute the monthly company newsletter to support internal communications and engagement.
Support HR administrative functions, including document preparation, filing, data management, and internal communications.
Handle sensitive executive, payroll, and employee information.
Collaborate cross-functionally with HR, payroll, operations, and other teams to ensure smooth execution of executive support, employee programs, and administrative processes.
Maintain an organized, clean, and safe work environment in accordance with 5S standards.
Perform additional duties and special projects as assigned.
Demonstrate and uphold Fullerton Tool Company Core Values in all interactions.
Qualifications/Education/Skills
High school diploma or equivalent required.
Must be able to read, write and understand English
Previous experience working within a highly confidential and payroll environment preferred.
Proficient in Microsoft Office applications, including Excel, Word, Outlook, and Teams (familiarity with Canva is preferred).
Previous administrative or clerical experience required.
Previous activities coordination experience preferred.
Highly organized with strong attention to detail.
Ability to prioritize workload to meet deadlines and business needs.
Ability to communicate effectively, both verbally and in writing, with internal teams and external partners.
Exercises discretion and demonstrate the highest standards of confidentiality
Commitment to employee satisfaction & engagement.
Consistent, reliable attendance and punctuality
Acts with honesty, integrity, and ethical judgment in all situations
Equipment Used
Computer, telephone, copy machine (including scanning)
Working Conditions
Professional office environment.
Physical Requirements
Regularly required to sit; use hands to finger, handle or feel; reach with hands and arms and talk or hear. Some lifting, carrying, pushing and/or pulling.