Office Administrator
CIFC Asset Management, New York, NY, United States
Founded in 2005, CIFC Asset Management LLC (together with its affiliates, “CIFC” or the “Firm”) is a global credit manager with $40+ billion in assets under management. CIFC focuses across multiple disciplines including CLOs, structured credit, corporate credit, and opportunistic credit, as well as direct lending. Headquartered in New York, and serving over 400 investors globally, we have approximately 200 employees with over 95 investment professionals averaging 14 years of credit experience. We are guided by a rigorous investment process, with an acute focus on downside risk protection and bottom-up fundamental credit research applied across our disciplines. For more information, please visit CIFC’s website at CIFC Administration group reports to the Head Administration Officer and is responsible for providing superior support. The group works together as a team, covering and backing up one another to ensure smooth coverage of all the firms’ needs.
Are you ready to apply Make sure you understand all the responsibilities and tasks associated with this role before proceeding.
Responsibilities:
Greet guests and direct them to appropriate conference rooms
Contact CIFC host when guests arrive
Answer incoming calls
Assist in preparation of marketing materials for meetings (binding books)
Efficiently maintain conference room calendar
Provide and facilitate catering for meetings, investor luncheons, etc.
Liaise with building regarding issues or needs, communicating directly with building maintenance or support personnel
Register guests with building security
Serve beverages to guests
Obtain ID cards for new employees and replacements as needed
Order business cards for employees
Sort and distribute mail and packages
Mail and FedEx (i.e. postage, airbills, Certified Mail, etc.)
Maintain and tidy copy rooms and pantries
Orders office supplies and pantry items
Stock copy rooms and pantries
Assist other admins with special projects as needed
Communicate with vendors when equipment repairs are needed
Assist in coordinating firmwide events
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Qualifications:
Education: Bachelors Degree
Financial Services experience a plus
Organized and has the natural ability to multi-task and balance priorities
Upbeat disposition, eager to assist employees / clients
Excellent communicator; both written and verbal
High attention to detail, and dedication to follow tasks through to completion
Professional presentation, ability to interface with senior executives
Strong problem-solving skills and work ethic
Self-starter, ability to take control and manage tasks appropriately
Knowledge of Microsoft Office Suite; Word, Excel, and PowerPoint
Are you ready to apply Make sure you understand all the responsibilities and tasks associated with this role before proceeding.
Responsibilities:
Greet guests and direct them to appropriate conference rooms
Contact CIFC host when guests arrive
Answer incoming calls
Assist in preparation of marketing materials for meetings (binding books)
Efficiently maintain conference room calendar
Provide and facilitate catering for meetings, investor luncheons, etc.
Liaise with building regarding issues or needs, communicating directly with building maintenance or support personnel
Register guests with building security
Serve beverages to guests
Obtain ID cards for new employees and replacements as needed
Order business cards for employees
Sort and distribute mail and packages
Mail and FedEx (i.e. postage, airbills, Certified Mail, etc.)
Maintain and tidy copy rooms and pantries
Orders office supplies and pantry items
Stock copy rooms and pantries
Assist other admins with special projects as needed
Communicate with vendors when equipment repairs are needed
Assist in coordinating firmwide events
xywuqvp
Qualifications:
Education: Bachelors Degree
Financial Services experience a plus
Organized and has the natural ability to multi-task and balance priorities
Upbeat disposition, eager to assist employees / clients
Excellent communicator; both written and verbal
High attention to detail, and dedication to follow tasks through to completion
Professional presentation, ability to interface with senior executives
Strong problem-solving skills and work ethic
Self-starter, ability to take control and manage tasks appropriately
Knowledge of Microsoft Office Suite; Word, Excel, and PowerPoint