Administrative Support Specialist – Purchasing & Inventory
Water Control Corporation, Anoka, MN, United States
Description
The Administrative Support Coordinator provides organizational and administrative assistance to the purchasing, inventory control, and order management functions. This role supports daily operational activities by coordinating documentation, tracking inventory and orders, maintaining accurate records, and assisting internal and external stakeholders to ensure efficient and timely procurement and fulfillment processes.
Requirements
Administrative Support
Provide general administrative support to purchasing and operations teams
Prepare, maintain, and organize records, files, and reports
Assist with data entry, document preparation, and correspondence
Support process improvements by maintaining standard operating proceduresPerforms other related duties as assigned
Purchasing Support
Assist with the preparation and processing of purchase orders
Communicate with vendors regarding order status, pricing, and delivery timelines
Maintain vendor information, contracts, and pricing records
Support purchasing staff by tracking open purchase orders and discrepancies
Coordinate documentation related to procurement activities
Inventory Control Support
Assist with inventory tracking and reconciliation within inventory systems
Monitor stock levels and report shortages, overages, or discrepancies
Support cycle counts, physical inventories, and inventory audits
Maintain accurate inventory records and updates in ERP or tracking systems
Coordinate with warehouse or operations teams on inventory movement
Order & Management Support
Support order entry, processing, and tracking from receipt through fulfillment
Respond to internal inquiries regarding order status and availability
Assist in resolving order discrepancies and documentation issuesMaintain accurate records of customer and internal orders
Provide reporting on order volume, turnaround time, and trends as requested
Responsible for maintaining bill of materials updates
Required Skills/Abilities
Excellent communication skills, including active listening.
Proficient computer skills with the ability to learn new software.
Strong organizational and time management skills
Proficiency with Microsoft Office (Excel, Word, Outlook)
Attention to detail, accuracy in data management, and ability to multitask in a fast-paced environment
Preferred
Experience working with ERP, inventory, or purchasing systems
Familiarity with supply chain or purchasing processes
Associate’s degree in business, Supply Chain, or related field
Experience working with vendors or order management systems
Education And Experience
High school diploma or equivalent
1–3 years of experience in administrative, purchasing, inventory, or operations support
Physical Requirements
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.
#J-18808-Ljbffr
The Administrative Support Coordinator provides organizational and administrative assistance to the purchasing, inventory control, and order management functions. This role supports daily operational activities by coordinating documentation, tracking inventory and orders, maintaining accurate records, and assisting internal and external stakeholders to ensure efficient and timely procurement and fulfillment processes.
Requirements
Administrative Support
Provide general administrative support to purchasing and operations teams
Prepare, maintain, and organize records, files, and reports
Assist with data entry, document preparation, and correspondence
Support process improvements by maintaining standard operating proceduresPerforms other related duties as assigned
Purchasing Support
Assist with the preparation and processing of purchase orders
Communicate with vendors regarding order status, pricing, and delivery timelines
Maintain vendor information, contracts, and pricing records
Support purchasing staff by tracking open purchase orders and discrepancies
Coordinate documentation related to procurement activities
Inventory Control Support
Assist with inventory tracking and reconciliation within inventory systems
Monitor stock levels and report shortages, overages, or discrepancies
Support cycle counts, physical inventories, and inventory audits
Maintain accurate inventory records and updates in ERP or tracking systems
Coordinate with warehouse or operations teams on inventory movement
Order & Management Support
Support order entry, processing, and tracking from receipt through fulfillment
Respond to internal inquiries regarding order status and availability
Assist in resolving order discrepancies and documentation issuesMaintain accurate records of customer and internal orders
Provide reporting on order volume, turnaround time, and trends as requested
Responsible for maintaining bill of materials updates
Required Skills/Abilities
Excellent communication skills, including active listening.
Proficient computer skills with the ability to learn new software.
Strong organizational and time management skills
Proficiency with Microsoft Office (Excel, Word, Outlook)
Attention to detail, accuracy in data management, and ability to multitask in a fast-paced environment
Preferred
Experience working with ERP, inventory, or purchasing systems
Familiarity with supply chain or purchasing processes
Associate’s degree in business, Supply Chain, or related field
Experience working with vendors or order management systems
Education And Experience
High school diploma or equivalent
1–3 years of experience in administrative, purchasing, inventory, or operations support
Physical Requirements
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.
#J-18808-Ljbffr