Operations Coordinator
Costa Farms - Come Grow With Us!, Florida, NY, United States
Position Overview
We are seeking a detail-oriented and proactive Operations Coordinator to support day-to-day administrative tasks. This role helps ensure the smooth execution of purchasing, invoicing, safety supplies coordination, and shipping logistics. The ideal candidate is highly organized, responsive, and comfortable managing multiple priorities in a fast-paced environment.
Responsibilities
Provide administrative support for Live Goods procurement, including purchase order creation and coordination with internal teams.
Assist with services invoicing, coding, and payment tracking to ensure accuracy and timeliness.
Coordinate Safety Supplies, including ordering materials and maintaining inventory levels.
Support shipping logistics, including running and monitoring daily packing reports.
Organize and analyze reports to support operational decision-making.
Communicate effectively with cross-functional teams to ensure alignment and follow-through.
Qualifications
Strong organizational skills and attention to detail.
Bilingual (English/Spanish) preferred.
Ability to multitask and prioritize in a dynamic environment.
Proficiency in Microsoft Excel and general office tools.
Strong communication skills and a team-oriented mindset.
Flexibility to adapt to changing priorities and work schedules as needed.
Previous experience in administrative, operations, or logistics support is a plus.
Physical Demands
Exerting up to 50 pounds of force occasionally and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to lift, carry, push, pull, or otherwise move objects.
Work Environment
Indoor Office Environment: The role is primarily office-based, which may include open spaces with background noise from conversations, office equipment, and phone calls. Occasionally, tasks may require working outdoors in various weather conditions.
Outdoor Work Environment: Ability to work outdoors in fluctuating weather conditions, including exposure to sunlight, rain, wind, and temperature changes (hot, cold, rainy, windy). Tasks often involve manual labor or physical effort.
Mixed Indoor and Outdoor Environment: This position is primarily outdoors but may require occasional indoor work between locations for administrative tasks. Indoor duties may involve using computers and standard office equipment. Ability to work outdoors in fluctuating weather conditions, including exposure to sunlight, rain, wind, and temperature changes (hot, cold, rainy, windy). Tasks often involve manual labor or physical effort.
Competencies
Action Oriented
Collaborates
Tech Savvy
Benefits
Company 401(k) with employer matching contributions
Health Savings Account, Flexible Spending Account, and Dependent Care
Telehealth - Medical and Mental Health Care
Medical Insurance
GAP Insurance
Dental Insurance
Vision Insurance
Pet Insurance
Supplemental Insurance (AFLAC)
Legal/ID Theft Protection plans
Professional development opportunities
Challenging and exciting work environment
Costa Farms Scholarship
Employee discounts on plants
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, military status, marital status or veteran status, or any other group status protected by federal, state, or local law.
All applicants must be work-authorized.
Costa Farms will not sponsor any visa for this position.
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We are seeking a detail-oriented and proactive Operations Coordinator to support day-to-day administrative tasks. This role helps ensure the smooth execution of purchasing, invoicing, safety supplies coordination, and shipping logistics. The ideal candidate is highly organized, responsive, and comfortable managing multiple priorities in a fast-paced environment.
Responsibilities
Provide administrative support for Live Goods procurement, including purchase order creation and coordination with internal teams.
Assist with services invoicing, coding, and payment tracking to ensure accuracy and timeliness.
Coordinate Safety Supplies, including ordering materials and maintaining inventory levels.
Support shipping logistics, including running and monitoring daily packing reports.
Organize and analyze reports to support operational decision-making.
Communicate effectively with cross-functional teams to ensure alignment and follow-through.
Qualifications
Strong organizational skills and attention to detail.
Bilingual (English/Spanish) preferred.
Ability to multitask and prioritize in a dynamic environment.
Proficiency in Microsoft Excel and general office tools.
Strong communication skills and a team-oriented mindset.
Flexibility to adapt to changing priorities and work schedules as needed.
Previous experience in administrative, operations, or logistics support is a plus.
Physical Demands
Exerting up to 50 pounds of force occasionally and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to lift, carry, push, pull, or otherwise move objects.
Work Environment
Indoor Office Environment: The role is primarily office-based, which may include open spaces with background noise from conversations, office equipment, and phone calls. Occasionally, tasks may require working outdoors in various weather conditions.
Outdoor Work Environment: Ability to work outdoors in fluctuating weather conditions, including exposure to sunlight, rain, wind, and temperature changes (hot, cold, rainy, windy). Tasks often involve manual labor or physical effort.
Mixed Indoor and Outdoor Environment: This position is primarily outdoors but may require occasional indoor work between locations for administrative tasks. Indoor duties may involve using computers and standard office equipment. Ability to work outdoors in fluctuating weather conditions, including exposure to sunlight, rain, wind, and temperature changes (hot, cold, rainy, windy). Tasks often involve manual labor or physical effort.
Competencies
Action Oriented
Collaborates
Tech Savvy
Benefits
Company 401(k) with employer matching contributions
Health Savings Account, Flexible Spending Account, and Dependent Care
Telehealth - Medical and Mental Health Care
Medical Insurance
GAP Insurance
Dental Insurance
Vision Insurance
Pet Insurance
Supplemental Insurance (AFLAC)
Legal/ID Theft Protection plans
Professional development opportunities
Challenging and exciting work environment
Costa Farms Scholarship
Employee discounts on plants
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, military status, marital status or veteran status, or any other group status protected by federal, state, or local law.
All applicants must be work-authorized.
Costa Farms will not sponsor any visa for this position.
#J-18808-Ljbffr