Accounts Payable Compliance
Statewide Staffing Inc., Trenton, NJ, United States
About the Role
Bergen County Construction Company is seeking an experienced Accounts Payable & Subcontractor Compliance Manager to oversee accounts payable operations and subcontractor compliance across construction projects.
This role plays a critical part in ensuring that vendor payments, subcontractor documentation, and financial records are accurate, organized, and compliant with company policies, contractual requirements, and public agency regulations. The Accounts Payable & Compliance Manager will manage the full lifecycle of vendor invoices and subcontractor payment applications while ensuring all required compliance documentation is collected, verified, and maintained prior to payment. This position will work closely with project management, purchasing, and accounting to ensure financial documentation, compliance records, and billing support are properly managed throughout the life of each project.
Responsibilities
Accounts Payable Management
Manage the full accounts payable process, including invoice intake, review, coding, approvals, and payment processing.
Review and process vendor and subcontractor invoices to ensure accuracy, proper documentation, and compliance with contract terms.
Verify invoices are coded to the correct project and cost codes within the accounting system.
Coordinate payment processing and maintain organized records of all payments issued.
Maintain vendor files, including W-9 forms and vendor setup documentation.
Payment Applications & Billing Support
Prepare, assemble, and submit payment applications for public agencies and private owners when required.
Ensure payment packages include all required backup documentation, including certified payroll, lien waivers, approved change orders, subcontractor backup, and agency-specific forms.
Track payment application status, approvals, and resubmissions.
Subcontractor Compliance & Documentation
Track and manage Certificates of Insurance for subs and vendors to ensure coverage is current and compliant with contract requirements.
Collect, review, and track conditional and unconditional lien waivers/releases, COIs, executed contracts, and required project documentation from subcontractors and suppliers.
Verify that required compliance documentation is complete prior to payment release.
Maintain organized compliance logs and documentation for all active projects.
Public Agency & Certified Payroll Compliance
Collect, track, and review certified payroll submissions for public works projects.
Ensure compliance with prevailing wage and public agency reporting requirements.
Maintain organized records and logs of certified payroll documentation and compliance reporting to ensure all subcontractor payroll reports are received and compliant prior to processing payment.
Qualifications
3 years of experience in construction accounting or accounts payable.
Experience with public works projects and certified payroll compliance strongly preferred.
Familiarity with prevailing wage and public agency requirements.
Experience using construction accounting or project management systems (ProjectSight, Spectrum, or similar platforms).
Strong organizational skills with exceptional attention to detail.
Ability to manage multiple projects, deadlines, and documentation requirements simultaneously.
Proficiency in Microsoft Office Suite.
Strong written and verbal communication skills.
Ability to work effectively with project managers, subcontractors, vendors, and accounting staff.
Preferred Skills
Experience working for a general contractor or construction management firm.
Experience managing subcontractor compliance documentation.
Experience with AIA billing or construction payment applications.
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Bergen County Construction Company is seeking an experienced Accounts Payable & Subcontractor Compliance Manager to oversee accounts payable operations and subcontractor compliance across construction projects.
This role plays a critical part in ensuring that vendor payments, subcontractor documentation, and financial records are accurate, organized, and compliant with company policies, contractual requirements, and public agency regulations. The Accounts Payable & Compliance Manager will manage the full lifecycle of vendor invoices and subcontractor payment applications while ensuring all required compliance documentation is collected, verified, and maintained prior to payment. This position will work closely with project management, purchasing, and accounting to ensure financial documentation, compliance records, and billing support are properly managed throughout the life of each project.
Responsibilities
Accounts Payable Management
Manage the full accounts payable process, including invoice intake, review, coding, approvals, and payment processing.
Review and process vendor and subcontractor invoices to ensure accuracy, proper documentation, and compliance with contract terms.
Verify invoices are coded to the correct project and cost codes within the accounting system.
Coordinate payment processing and maintain organized records of all payments issued.
Maintain vendor files, including W-9 forms and vendor setup documentation.
Payment Applications & Billing Support
Prepare, assemble, and submit payment applications for public agencies and private owners when required.
Ensure payment packages include all required backup documentation, including certified payroll, lien waivers, approved change orders, subcontractor backup, and agency-specific forms.
Track payment application status, approvals, and resubmissions.
Subcontractor Compliance & Documentation
Track and manage Certificates of Insurance for subs and vendors to ensure coverage is current and compliant with contract requirements.
Collect, review, and track conditional and unconditional lien waivers/releases, COIs, executed contracts, and required project documentation from subcontractors and suppliers.
Verify that required compliance documentation is complete prior to payment release.
Maintain organized compliance logs and documentation for all active projects.
Public Agency & Certified Payroll Compliance
Collect, track, and review certified payroll submissions for public works projects.
Ensure compliance with prevailing wage and public agency reporting requirements.
Maintain organized records and logs of certified payroll documentation and compliance reporting to ensure all subcontractor payroll reports are received and compliant prior to processing payment.
Qualifications
3 years of experience in construction accounting or accounts payable.
Experience with public works projects and certified payroll compliance strongly preferred.
Familiarity with prevailing wage and public agency requirements.
Experience using construction accounting or project management systems (ProjectSight, Spectrum, or similar platforms).
Strong organizational skills with exceptional attention to detail.
Ability to manage multiple projects, deadlines, and documentation requirements simultaneously.
Proficiency in Microsoft Office Suite.
Strong written and verbal communication skills.
Ability to work effectively with project managers, subcontractors, vendors, and accounting staff.
Preferred Skills
Experience working for a general contractor or construction management firm.
Experience managing subcontractor compliance documentation.
Experience with AIA billing or construction payment applications.
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