Administrative Assistant

Administrative Assistant
Location: Indianapolis, IN
Schedule: Fully In-Office
Salary: $55,000 – $65,000

A well-established infrastructure and project services organization is seeking a highly organized Administrative Assistant to support division leadership and project teams. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and has experience supporting construction or project-based operations.

Key Responsibilities:

• Support division managers and project managers with daily administrative and operational needs.


• Process bids, contracts, bonds, insurance documentation, and project setup paperwork.


• Maintain project files, job costing spreadsheets, billing records, and compliance documentation.


• Coordinate subcontractor agreements, certified payroll, lien waivers, and payment tracking.


• Assist with accounts payable, invoice coding, purchase orders, and timesheet submissions.


• Communicate with customers regarding billing status and outstanding receivables.


• Provide general support to field teams, mobile offices, and ongoing projects.

Qualifications:

• 5+ years of administrative experience in construction.


• Knowledge of bidding processes, contracts, and public sector projects strongly preferred.


• Strong attention to detail with excellent organizational skills.


• Ability to prioritize multiple deadlines and work under pressure.

Why Apply?

• Competitive compensation with strong stability.


• Opportunity to support impactful, large-scale projects.


• Collaborative and team-oriented workplace.


• Long-term growth potential within a respected organization.