HR Payroll & HRIS Administrator
After-School All-Stars Philadelphia & Camden, Los Angeles, CA, United States
Organization Background
Founded in 1992, After‑School All‑Stars provides free, daily after‑school programs to school‑aged youth in school sites all across the U.S. Our vision is for our All‑Stars to be safe and healthy, to graduate high school and go on to college, to find a career they love, and to give back to their communities.
Position Overview
After‑School All‑Stars is seeking an HR Paylocity Administrator. The HR Paylocity & Payroll Administrator partners with the HR team, Finance team, and Development to integrate Paylocity, Financial Edge, and Raisers Edge. This role is part of the National After‑School All‑Stars team.
Duties and Responsibilities
Serve as main lead for the Paylocity HRIS platform for the organization.
Maintain Paylocity and utilize the system to its highest capacity on a daily basis.
Lead the implementation and schedule of module rollouts of Paylocity – Data Insights, Learning, Recruiting, Surveys, Workflows and Documents, etc.
Solve issues as they arise and reduce roadblocks the team has faced in the first year of implementation.
HR lead for Year‑End and Contract Audits.
Build project plans and ensure adherence to project schedules.
Maintain a systems orientation and can work effectively with peers to set technology priorities and conduct long‑term planning.
Develop and host effective and digestible training to ensure team members across the network are trained, including new hires and semi‑annual refresher courses.
Develop user procedures, guidelines, best practices and documentation.
Coordinate backend configuration for Paylocity to integrate with our other systems (Financial Edge and Raisers Edge) to utilize efficiency. Document process and results.
Provide production support, including researching and resolving HRIS problems, unexpected results or process flaws; performing scheduled activities; recommending solutions or alternate methods to meet requirements.
Maintain awareness of current trends in HRIS with a focus on product and service development, delivery and support, and applying key technologies.
Participate in user group meetings/conferences.
Perform other related duties as assigned.
Additional Duties
Manage biweekly payroll processing. Includes documenting payroll updates, updating/confirming deductions, reviewing timecard data, and processing/submitting in Paylocity. garnishment setup & follow‑up.
Manage Performance Review process in Paylocity (goals, mid‑year and end‑of‑year reviews, and merit increase letters).
HR lead/support for Finance audit, 403(b) audit, Workers Comp audit.
Conduct regular audits of the system.
Ensure Paylocity is set up in compliance with local, state, and federal law (time off policies, onboarding notices, tax setup).
Oversee labor allocation process in Paylocity.
Generate reports as needed for grant reporting, benefits reconciliation and billing (such as NY PFL/DBL policy, LTC policy, and Pet Insurance policy), federal/state reporting (EEOC, CA Pay Data), board meetings, and more.
Monitor and audit employee tax setup. Maintain knowledge of payroll taxes in multiple states. Maintain state employer tax accounts and work with Paylocity to resolve any outstanding issues.
Support HR Director with tracking, paying, and reconciling monthly health insurance benefits and other payments.
Support HR Director and work across departments to create and/or streamline HR processes and policies, with a systems focus.
Qualifications
4–6 years HRIS experience preferred.
Multi‑state payroll experience preferred.
Significant Paylocity experience preferred.
Bachelor’s Degree in HR or related field and experience.
Intermediate level of proficiency in Excel.
Solid understanding of nonprofit human resources and HRIS/System implementations.
Superior organizational, time management, and multi‑tasking skills.
Pride in self, work, and organization with tasks performed at a high level of accuracy.
Excellent interpersonal and communication skills: the ability to effectively liaise with and motivate a variety of people in a multi‑cultural environment and across various time zones.
Proven ability to handle confidential information with discretion.
Flexible and able to adapt to changing position demands.
Knowledge of Microsoft Office 365 is required.
Competencies
Solid understanding of implementation of HRIS (specifically Paylocity).
Attention to detail.
Deadline oriented.
Customer Service focus.
Salary and Benefits
The salary for this position is $80,000 – $95,000, commensurate with the qualifications and experience of the individual candidate. ASAS promotes a healthy work/life blend and offers a competitive benefits package, including medical, dental, vision, a 403(b) match, 18 days of paid time off, and 25 paid organizational holidays (including one week at Thanksgiving and two weeks at each calendar year‑end).
How to Apply
Please submit a cover letter and resume via the Paylocity portal online. Your cover letter should be in PDF format and indicate how your experience is in direct alignment with the mission and vision of After‑School All‑Stars.
Equal Opportunity Employer
ASAS is proud to be an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion/creed, sex, national origin, disability, genetic information, pregnancy, veteran or active military status, alienage or citizenship status, arrest or conviction record, credit history, salary history, caregiver status, sexual orientation, gender identity, marital or partnership status, familial status, unemployment status, status as a victim of domestic violence, sexual violence or any other status protected by applicable law.
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Founded in 1992, After‑School All‑Stars provides free, daily after‑school programs to school‑aged youth in school sites all across the U.S. Our vision is for our All‑Stars to be safe and healthy, to graduate high school and go on to college, to find a career they love, and to give back to their communities.
Position Overview
After‑School All‑Stars is seeking an HR Paylocity Administrator. The HR Paylocity & Payroll Administrator partners with the HR team, Finance team, and Development to integrate Paylocity, Financial Edge, and Raisers Edge. This role is part of the National After‑School All‑Stars team.
Duties and Responsibilities
Serve as main lead for the Paylocity HRIS platform for the organization.
Maintain Paylocity and utilize the system to its highest capacity on a daily basis.
Lead the implementation and schedule of module rollouts of Paylocity – Data Insights, Learning, Recruiting, Surveys, Workflows and Documents, etc.
Solve issues as they arise and reduce roadblocks the team has faced in the first year of implementation.
HR lead for Year‑End and Contract Audits.
Build project plans and ensure adherence to project schedules.
Maintain a systems orientation and can work effectively with peers to set technology priorities and conduct long‑term planning.
Develop and host effective and digestible training to ensure team members across the network are trained, including new hires and semi‑annual refresher courses.
Develop user procedures, guidelines, best practices and documentation.
Coordinate backend configuration for Paylocity to integrate with our other systems (Financial Edge and Raisers Edge) to utilize efficiency. Document process and results.
Provide production support, including researching and resolving HRIS problems, unexpected results or process flaws; performing scheduled activities; recommending solutions or alternate methods to meet requirements.
Maintain awareness of current trends in HRIS with a focus on product and service development, delivery and support, and applying key technologies.
Participate in user group meetings/conferences.
Perform other related duties as assigned.
Additional Duties
Manage biweekly payroll processing. Includes documenting payroll updates, updating/confirming deductions, reviewing timecard data, and processing/submitting in Paylocity. garnishment setup & follow‑up.
Manage Performance Review process in Paylocity (goals, mid‑year and end‑of‑year reviews, and merit increase letters).
HR lead/support for Finance audit, 403(b) audit, Workers Comp audit.
Conduct regular audits of the system.
Ensure Paylocity is set up in compliance with local, state, and federal law (time off policies, onboarding notices, tax setup).
Oversee labor allocation process in Paylocity.
Generate reports as needed for grant reporting, benefits reconciliation and billing (such as NY PFL/DBL policy, LTC policy, and Pet Insurance policy), federal/state reporting (EEOC, CA Pay Data), board meetings, and more.
Monitor and audit employee tax setup. Maintain knowledge of payroll taxes in multiple states. Maintain state employer tax accounts and work with Paylocity to resolve any outstanding issues.
Support HR Director with tracking, paying, and reconciling monthly health insurance benefits and other payments.
Support HR Director and work across departments to create and/or streamline HR processes and policies, with a systems focus.
Qualifications
4–6 years HRIS experience preferred.
Multi‑state payroll experience preferred.
Significant Paylocity experience preferred.
Bachelor’s Degree in HR or related field and experience.
Intermediate level of proficiency in Excel.
Solid understanding of nonprofit human resources and HRIS/System implementations.
Superior organizational, time management, and multi‑tasking skills.
Pride in self, work, and organization with tasks performed at a high level of accuracy.
Excellent interpersonal and communication skills: the ability to effectively liaise with and motivate a variety of people in a multi‑cultural environment and across various time zones.
Proven ability to handle confidential information with discretion.
Flexible and able to adapt to changing position demands.
Knowledge of Microsoft Office 365 is required.
Competencies
Solid understanding of implementation of HRIS (specifically Paylocity).
Attention to detail.
Deadline oriented.
Customer Service focus.
Salary and Benefits
The salary for this position is $80,000 – $95,000, commensurate with the qualifications and experience of the individual candidate. ASAS promotes a healthy work/life blend and offers a competitive benefits package, including medical, dental, vision, a 403(b) match, 18 days of paid time off, and 25 paid organizational holidays (including one week at Thanksgiving and two weeks at each calendar year‑end).
How to Apply
Please submit a cover letter and resume via the Paylocity portal online. Your cover letter should be in PDF format and indicate how your experience is in direct alignment with the mission and vision of After‑School All‑Stars.
Equal Opportunity Employer
ASAS is proud to be an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion/creed, sex, national origin, disability, genetic information, pregnancy, veteran or active military status, alienage or citizenship status, arrest or conviction record, credit history, salary history, caregiver status, sexual orientation, gender identity, marital or partnership status, familial status, unemployment status, status as a victim of domestic violence, sexual violence or any other status protected by applicable law.
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