Contract Specialist Assistant
King County, Seattle, WA, United States
Overview
The Department of Community and Human Services values diverse perspectives and life experiences. The Department encourages people of all backgrounds to apply, including Black, Indigenous, and People of Color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with lived experiences.
King County's Department of Community and Human Services (DCHS) provides equitable opportunities for people to be healthy, happy, and connected to community.
DCHS is looking for a skilled, knowledgeable, highly motivated, and enthusiastic team player to collaboratively help support the Contracts & Procurement Unit, which develops, implements, and oversees compliance with county and department contracting and procurement processes. This includes supporting program staff and managing processes for various human service programs.
Responsibilities
Respond to procurement and contracting-related inquiries from internal and external customers.
Support Contract Specialists in preparing requests for proposals for publicly advertised contracts, including development and review of bid specifications, tabulations, solicitation documents, scope of work, technical specifications, and contract terms and conditions.
Input data and maintain multiple databases and third-party software applications in a timely and accurate manner.
Compile electronic procurement and contract documentation to ensure complete and accurate files.
Gather information for vendor disputes and respond to public disclosure requests.
Update standard work documents, including procurement and contract templates, user guides, and other resources maintained by the Contracts & Procurement unit.
Participate in process improvement projects to streamline operations and make processes more effective and efficient.
Assist with the coordination of program, finance, evaluation, and administrative teams to support procurement and contract processes.
Respond to inquiries from internal and external customers.
Perform other related duties as assigned.
Qualifications
Knowledge of general procurement policies, rules, regulations, and best practices.
Two or more years of office or administrative support experience, preferably in a complex setting, such as the human services, legal, or medical fields.
Demonstrated initiative and accountability in work products and service, and the ability to follow through on issues to completion. Must be dependable and willing to assist coworkers as needed.
Demonstrated ability to maintain electronic documents and files, databases, and logs, and accurately enter and track data.
Demonstrated ability to provide excellent customer service to interested parties both within and outside the organization.
Experience streamlining work processes, improving operations, and decreasing turnaround time in procurement and contracting processes.
Demonstrated experience prioritizing workloads, working successfully under pressure with tight timelines, changing priorities, and ambiguous information.
Proven ability to work collaboratively with program staff and to interface effectively with County officials and senior management.
Demonstrated proficiency with the MS Office suite.
Basic understanding of the public procurement and contracting processes for delivering human service programs.
Knowledge of equity and social justice principles and practices, and understanding of the effects of place, race, and policy and systems-based inequities on marginalized communities and populations.
Experience working collaboratively on a team.
Equal Employment Opportunity
King County is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
King County is committed to workforce equity. Equitable recruiting, support, and retention are essential to obtaining the highest quality workforce. We strive to create a welcoming community where every person can thrive and encourage applicants from diverse backgrounds and identities to apply.
#J-18808-Ljbffr
The Department of Community and Human Services values diverse perspectives and life experiences. The Department encourages people of all backgrounds to apply, including Black, Indigenous, and People of Color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with lived experiences.
King County's Department of Community and Human Services (DCHS) provides equitable opportunities for people to be healthy, happy, and connected to community.
DCHS is looking for a skilled, knowledgeable, highly motivated, and enthusiastic team player to collaboratively help support the Contracts & Procurement Unit, which develops, implements, and oversees compliance with county and department contracting and procurement processes. This includes supporting program staff and managing processes for various human service programs.
Responsibilities
Respond to procurement and contracting-related inquiries from internal and external customers.
Support Contract Specialists in preparing requests for proposals for publicly advertised contracts, including development and review of bid specifications, tabulations, solicitation documents, scope of work, technical specifications, and contract terms and conditions.
Input data and maintain multiple databases and third-party software applications in a timely and accurate manner.
Compile electronic procurement and contract documentation to ensure complete and accurate files.
Gather information for vendor disputes and respond to public disclosure requests.
Update standard work documents, including procurement and contract templates, user guides, and other resources maintained by the Contracts & Procurement unit.
Participate in process improvement projects to streamline operations and make processes more effective and efficient.
Assist with the coordination of program, finance, evaluation, and administrative teams to support procurement and contract processes.
Respond to inquiries from internal and external customers.
Perform other related duties as assigned.
Qualifications
Knowledge of general procurement policies, rules, regulations, and best practices.
Two or more years of office or administrative support experience, preferably in a complex setting, such as the human services, legal, or medical fields.
Demonstrated initiative and accountability in work products and service, and the ability to follow through on issues to completion. Must be dependable and willing to assist coworkers as needed.
Demonstrated ability to maintain electronic documents and files, databases, and logs, and accurately enter and track data.
Demonstrated ability to provide excellent customer service to interested parties both within and outside the organization.
Experience streamlining work processes, improving operations, and decreasing turnaround time in procurement and contracting processes.
Demonstrated experience prioritizing workloads, working successfully under pressure with tight timelines, changing priorities, and ambiguous information.
Proven ability to work collaboratively with program staff and to interface effectively with County officials and senior management.
Demonstrated proficiency with the MS Office suite.
Basic understanding of the public procurement and contracting processes for delivering human service programs.
Knowledge of equity and social justice principles and practices, and understanding of the effects of place, race, and policy and systems-based inequities on marginalized communities and populations.
Experience working collaboratively on a team.
Equal Employment Opportunity
King County is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
King County is committed to workforce equity. Equitable recruiting, support, and retention are essential to obtaining the highest quality workforce. We strive to create a welcoming community where every person can thrive and encourage applicants from diverse backgrounds and identities to apply.
#J-18808-Ljbffr