Executive Administrative Assistant
Velastegui Ventures, Boston, MA, United States
Executive Administrative Assistant to the CEO
We are looking for a highly organized, proactive, and resourceful
Executive Administrative Assistant
to support the CEO. This role is central to efficiency, execution, and enabling the CEO to focus on high-impact strategic priorities as the company expands.
This is a fast-paced, dynamic role that requires exceptional attention to detail, discretion, and the ability to anticipate needs before they arise. The ideal candidate is someone who thrives in startup environments, enjoys problem-solving, and can seamlessly manage competing priorities.
Executive Support
Provide high-level administrative assistance to the CEO, including calendar management, scheduling, inbox management, and task prioritization.
Coordinate internal and external meetings, client/vendor meetings, legal reviews, and media/speaker engagements.
Prepare briefing materials, agendas, follow-up notes, and action items to increase executional efficiency.
Operational Management
Assist with project management support for strategic initiatives, ensuring tasks move forward efficiently.
Maintain organized systems for documents, approvals, and workflows.
Help coordinate travel logistics, itineraries, conferences, and offsite scheduling for the CEO.
Manage preparation and distribution of presentations, pitch decks, and company announcements.
Communication & Documentation
Draft, edit, and polish communications from the CEO, including emails, internal memos, and external correspondence.
Maintain confidentiality and handle sensitive information with absolute discretion.
Process expenses, vendor forms, and administrative approvals on the CEO's behalf.
Track CEO-related KPIs, tasks, and ongoing project lists.
Anticipate needs and proactively solve problems before they reach the CEO.
This is a part-time remote contractor role, with preference for candidates located on the East Coast, USA.
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We are looking for a highly organized, proactive, and resourceful
Executive Administrative Assistant
to support the CEO. This role is central to efficiency, execution, and enabling the CEO to focus on high-impact strategic priorities as the company expands.
This is a fast-paced, dynamic role that requires exceptional attention to detail, discretion, and the ability to anticipate needs before they arise. The ideal candidate is someone who thrives in startup environments, enjoys problem-solving, and can seamlessly manage competing priorities.
Executive Support
Provide high-level administrative assistance to the CEO, including calendar management, scheduling, inbox management, and task prioritization.
Coordinate internal and external meetings, client/vendor meetings, legal reviews, and media/speaker engagements.
Prepare briefing materials, agendas, follow-up notes, and action items to increase executional efficiency.
Operational Management
Assist with project management support for strategic initiatives, ensuring tasks move forward efficiently.
Maintain organized systems for documents, approvals, and workflows.
Help coordinate travel logistics, itineraries, conferences, and offsite scheduling for the CEO.
Manage preparation and distribution of presentations, pitch decks, and company announcements.
Communication & Documentation
Draft, edit, and polish communications from the CEO, including emails, internal memos, and external correspondence.
Maintain confidentiality and handle sensitive information with absolute discretion.
Process expenses, vendor forms, and administrative approvals on the CEO's behalf.
Track CEO-related KPIs, tasks, and ongoing project lists.
Anticipate needs and proactively solve problems before they reach the CEO.
This is a part-time remote contractor role, with preference for candidates located on the East Coast, USA.
#J-18808-Ljbffr