Senior Billing Coordinator
Palmer Staffing Services, Washington, District of Columbia, United States
Senior Billing Coordinator
Mid-sized DC Law Firm
is seeking a highly skilled and detail‑oriented
Senior Billing Coordinator
to support the accurate and timely preparation of client invoices. The ideal candidate brings strong communication skills, a commitment to exceptional client service, and the ability to thrive in a fast‑paced, deadline‑driven environment while collaborating with a high‑performing team.
Status: Hybrid – 9 days in office a month
Salary: $90,000.00 – $120,000.00
(commensurate with experience)
**LOCAL CANDIDATES ONLY**
Key Responsibilities
Prepare, revise, and finalize pre‑bills and invoices, including narrative edits, write‑offs, and adjustments, ensuring accurate and timely billing and e‑billing submissions
Troubleshoot and resolve billing and e‑billing issues as they arise
Implement and maintain automated Outside Counsel Guidelines (OCG) processes to ensure billing compliance and finalize complex invoices in accordance with client OCGs and firm billing rules
Administer OCG rule settings and coordinate with time‑capture systems to validate and correct time entries based on client‑specific requirements
Partner with billing attorneys and legal administrative assistants to ensure timely processing of invoices
Manage the full billing cycle for assigned attorneys and support additional attorneys as needed
Review and approve write‑offs and adjustments initiated by billing attorneys, ensuring compliance with firm policies
Assist with timekeeper and matter rate maintenance, confirming rate accuracy with appropriate firm stakeholders
Generate and distribute billing metrics and reports, including special and ad hoc reporting requests
Process and post cash receipts and wire transfers accurately and promptly
Support other Billing Coordinators with billing tasks and attorney requests to ensure timely responses
Perform additional duties and participate in special projects as assigned
Qualifications & Skills
College coursework or degree preferred
5+ years of law firm billing experience required
Proficiency with billing systems such as
Elite/3E and BillStream
Experience with time‑capture systems (e.g., iTimekeep) and e‑billing platforms
Strong understanding of Outside Counsel Guidelines (OCG), including automated OCG rules and compliance
Working knowledge of accounts receivable processes, including posting cash receipts
Advanced proficiency in
Microsoft Word and Excel , with comfort navigating multiple financial systems
Ability to prepare, edit, and finalize complex invoices, including manual edits in Word
Exceptional attention to detail and accuracy, with the ability to interpret complex billing requirements
Strong organizational and multitasking skills with proven ability to manage competing deadlines
Ability to work independently and collaboratively in a fast‑paced environment
Adaptable, receptive to feedback, and quick to learn new systems and processes
Additional Details
Hours:
9:00 a.m. – 5:30 p.m.
Salary Range:
$90,000 – $120,000 (commensurate with experience)
Required 9 days in office a month
How To Apply:
Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.
About Us:
Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.
Palmer Google Reviews
= 4.7 stars, visit online to see what other Palmer candidates have to say about us. You are more than just a “number”!
Visit www.plsdc.com and view our job board, contact a recruiter, link to our Facebook and LinkedIn pages.
Mid-sized DC Law Firm
is seeking a highly skilled and detail‑oriented
Senior Billing Coordinator
to support the accurate and timely preparation of client invoices. The ideal candidate brings strong communication skills, a commitment to exceptional client service, and the ability to thrive in a fast‑paced, deadline‑driven environment while collaborating with a high‑performing team.
Status: Hybrid – 9 days in office a month
Salary: $90,000.00 – $120,000.00
(commensurate with experience)
**LOCAL CANDIDATES ONLY**
Key Responsibilities
Prepare, revise, and finalize pre‑bills and invoices, including narrative edits, write‑offs, and adjustments, ensuring accurate and timely billing and e‑billing submissions
Troubleshoot and resolve billing and e‑billing issues as they arise
Implement and maintain automated Outside Counsel Guidelines (OCG) processes to ensure billing compliance and finalize complex invoices in accordance with client OCGs and firm billing rules
Administer OCG rule settings and coordinate with time‑capture systems to validate and correct time entries based on client‑specific requirements
Partner with billing attorneys and legal administrative assistants to ensure timely processing of invoices
Manage the full billing cycle for assigned attorneys and support additional attorneys as needed
Review and approve write‑offs and adjustments initiated by billing attorneys, ensuring compliance with firm policies
Assist with timekeeper and matter rate maintenance, confirming rate accuracy with appropriate firm stakeholders
Generate and distribute billing metrics and reports, including special and ad hoc reporting requests
Process and post cash receipts and wire transfers accurately and promptly
Support other Billing Coordinators with billing tasks and attorney requests to ensure timely responses
Perform additional duties and participate in special projects as assigned
Qualifications & Skills
College coursework or degree preferred
5+ years of law firm billing experience required
Proficiency with billing systems such as
Elite/3E and BillStream
Experience with time‑capture systems (e.g., iTimekeep) and e‑billing platforms
Strong understanding of Outside Counsel Guidelines (OCG), including automated OCG rules and compliance
Working knowledge of accounts receivable processes, including posting cash receipts
Advanced proficiency in
Microsoft Word and Excel , with comfort navigating multiple financial systems
Ability to prepare, edit, and finalize complex invoices, including manual edits in Word
Exceptional attention to detail and accuracy, with the ability to interpret complex billing requirements
Strong organizational and multitasking skills with proven ability to manage competing deadlines
Ability to work independently and collaboratively in a fast‑paced environment
Adaptable, receptive to feedback, and quick to learn new systems and processes
Additional Details
Hours:
9:00 a.m. – 5:30 p.m.
Salary Range:
$90,000 – $120,000 (commensurate with experience)
Required 9 days in office a month
How To Apply:
Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.
About Us:
Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.
Palmer Google Reviews
= 4.7 stars, visit online to see what other Palmer candidates have to say about us. You are more than just a “number”!
Visit www.plsdc.com and view our job board, contact a recruiter, link to our Facebook and LinkedIn pages.