Office Clerk
Aerotek, Helena, MT, United States
Job Title: Office Administrator
This role provides professional front-line support for the office by managing incoming calls, coordinating schedules, and maintaining key administrative systems. You will handle customer service, assist with billing and payments, support subcontractor coordination, and keep company files, calendars, and communications organized to ensure smooth daily operations.
Responsibilities
Deliver professional customer service by answering and managing all incoming calls in a courteous and efficient manner.
Coordinate schedules and maintain the Work In Progress Board to ensure accurate tracking of ongoing activities and deadlines.
Support subcontractor coordination, including maintaining communication and assisting with program compliance requirements.
Assist with billing, payments, and accounts receivable by entering data accurately and supporting basic accounting processes.
Organize and maintain company files, calendars, and daily communications to keep information accessible and up to date.
Provide general administrative support, including data entry, clerical tasks, and office administration duties.
Use Microsoft Office and Outlook to prepare documents, manage email, and support day-to-day office operations.
Support basic sales-related activities as needed, such as updating records and assisting with customer follow-up.
Essential Skills
At least 6 months of customer service experience using Microsoft Office Suite programs.
Proficiency with Microsoft Office, including Word, Excel, and Outlook.
Comfortable handling a high volume of phone calls and speaking with customers over the phone.
Strong data entry skills with attention to detail and accuracy.
Experience providing administrative and clerical support in an office environment.
Ability to organize and maintain files, calendars, and schedules effectively.
Solid customer service skills with a professional and friendly communication style.
Typing skills sufficient to handle regular data entry and documentation tasks.
Additional Skills & Qualifications
Open to entry-level candidates who are eager to learn and grow in an office environment.
Experience in office administration or clerical roles is helpful.
Familiarity with basic sales support activities is a plus.
Ability to prioritize tasks and manage time effectively in a busy office setting.
Strong organizational skills and a proactive approach to supporting the team.
Why Work Here?
Join a well-established local organization that values its employees and offers a supportive, professional environment. You can look forward to competitive benefits, including paid time off and paid holidays upon permanent hire. The company promotes stability, work-life balance, and long-term growth opportunities for dedicated team members.
Work Environment
This position is based in a traditional office environment with standard business operations. You will work primarily at a desk using computers, phones, and Microsoft Office applications to perform daily tasks. The dress code is business casual, reflecting a professional yet comfortable workplace atmosphere.
Job Type & Location
This is a Contract position based out of Helena, MT.
Pay and Benefits
The pay range for this position is $17.00 - $17.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Helena, MT.
Application Deadline
This position is anticipated to close on May 7, 2026.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
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This role provides professional front-line support for the office by managing incoming calls, coordinating schedules, and maintaining key administrative systems. You will handle customer service, assist with billing and payments, support subcontractor coordination, and keep company files, calendars, and communications organized to ensure smooth daily operations.
Responsibilities
Deliver professional customer service by answering and managing all incoming calls in a courteous and efficient manner.
Coordinate schedules and maintain the Work In Progress Board to ensure accurate tracking of ongoing activities and deadlines.
Support subcontractor coordination, including maintaining communication and assisting with program compliance requirements.
Assist with billing, payments, and accounts receivable by entering data accurately and supporting basic accounting processes.
Organize and maintain company files, calendars, and daily communications to keep information accessible and up to date.
Provide general administrative support, including data entry, clerical tasks, and office administration duties.
Use Microsoft Office and Outlook to prepare documents, manage email, and support day-to-day office operations.
Support basic sales-related activities as needed, such as updating records and assisting with customer follow-up.
Essential Skills
At least 6 months of customer service experience using Microsoft Office Suite programs.
Proficiency with Microsoft Office, including Word, Excel, and Outlook.
Comfortable handling a high volume of phone calls and speaking with customers over the phone.
Strong data entry skills with attention to detail and accuracy.
Experience providing administrative and clerical support in an office environment.
Ability to organize and maintain files, calendars, and schedules effectively.
Solid customer service skills with a professional and friendly communication style.
Typing skills sufficient to handle regular data entry and documentation tasks.
Additional Skills & Qualifications
Open to entry-level candidates who are eager to learn and grow in an office environment.
Experience in office administration or clerical roles is helpful.
Familiarity with basic sales support activities is a plus.
Ability to prioritize tasks and manage time effectively in a busy office setting.
Strong organizational skills and a proactive approach to supporting the team.
Why Work Here?
Join a well-established local organization that values its employees and offers a supportive, professional environment. You can look forward to competitive benefits, including paid time off and paid holidays upon permanent hire. The company promotes stability, work-life balance, and long-term growth opportunities for dedicated team members.
Work Environment
This position is based in a traditional office environment with standard business operations. You will work primarily at a desk using computers, phones, and Microsoft Office applications to perform daily tasks. The dress code is business casual, reflecting a professional yet comfortable workplace atmosphere.
Job Type & Location
This is a Contract position based out of Helena, MT.
Pay and Benefits
The pay range for this position is $17.00 - $17.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Helena, MT.
Application Deadline
This position is anticipated to close on May 7, 2026.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
#J-18808-Ljbffr