Events Assistant
City of Greenacres, Florida, NY, United States
The City of Greenacres' Compensation Plan allows for hiring at a maximum rate of up to 15% above the minimum range for the position based on education, experience, and valid proof of certification(s) obtained through extensive program of study and training over and above the minimum requirements.
Thank you for your interest in employment with the City of Greenacres. You must be able to meet the minimum following requirements:
Must have graduated from an accredited high school or have obtained a State of Florida G.E.D. certificate or equivalent.
Must possess and maintain a valid State of Florida driver's license.
Must be of good moral character.
Must submit to a post-offer physical examination, drug screening, and Level II fingerprinting. The offer of employment will be contingent on the results of testing and/or examinations.
Position Summary
Assists with the planning, coordination, and execution, for the City sponsored and co-sponsored community events, event marketing, as well as other CRS programs and activities; department sponsorships, donations, and fundraising activity, as assigned.
Essential Duties and Responsibilities
(The duties listed are intended to serve as an example of the typical functions performed. They are not exclusive or all-inclusive and will vary with assignments.)
Assists with the planning, coordination, and execution of all community events, other CRS programs and activities, and special senior events.
Promotes City events and assists with local business sponsorships, partnerships, and donations.
Assists with the coordination of operations related to all City and co-sponsored events, senior activities, and other special events/projects, when required.
Assists with drafting vendor agreements and recruiting event vendors.
Processes requisitions, invoices and back-up for Purchase Orders, and processes vendor payments.
Assists with identifying and obtaining equipment and supplies required for events; obtains quotes for the Events Supervisor; conducts quarterly inventory to track and record quantities, location, etc.
Coordinates with front desk to deposit vendor payments and sponsorship deposits in the CRS payment system, and reconciles payments.
Assists with other City department projects, events, and sponsorships, as requested.
Administers basic First-Aid & CPR, as required.
Works evenings, weekends, and holidays, as required.
Ensures adherence to City policies and procedures.
Serves as the backup to the Events Supervisor.
Performs other duties as assigned.
Knowledge of
Practices, implementation, and marketing of recreational programs.
Event planning; logistic operations, entertainment, hospitality techniques, guidelines and procedures.
Project and workload management.
Budgeting and expense reconciliation.
Scheduling, organizing, and administering community events and programs.
Operations of Audio/Visual equipment.
Games, sports, arts and crafts, programs, and related activities.
Basic office practices, procedures and equipment.
Community resources for city events, sponsorships, and cultural opportunities.
Ability to
Work in a fast-paced environment and with a diverse population.
Handle various situations with mature judgment.
Organize work assignments and resources to provide timely, effective and efficient operations.
Communicate to appropriate program supervisor any problems, conflicts or concerns.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with co-workers, other city departments, vendors, and the general public.
Provide excellent customer service.
Use computer software including Microsoft Office, Power Point, RecTrac, and other programs.
Maintain high standards for professional and ethical conduct.
Follow safety rules and regulations of the City and the Department.
Support the Department’s and City’s Mission, Values and Goals.
Qualifications
High School Diploma or G.E.D. required; associate degree preferred from an accredited college or university in the area of Recreation, Leisure, Event Management, or related field.
Two (2) years of professional experience assisting, coordinating and/or executing large public events, senior activities, recreation services and activities.
An equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities may be substituted for the minimum qualifications.
Crowd Manager Training required within six (6) months of employment.
First Aid, CPR and AED certification within six (6) months of employment.
Possess and maintain a valid Florida Driver’s License.
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Thank you for your interest in employment with the City of Greenacres. You must be able to meet the minimum following requirements:
Must have graduated from an accredited high school or have obtained a State of Florida G.E.D. certificate or equivalent.
Must possess and maintain a valid State of Florida driver's license.
Must be of good moral character.
Must submit to a post-offer physical examination, drug screening, and Level II fingerprinting. The offer of employment will be contingent on the results of testing and/or examinations.
Position Summary
Assists with the planning, coordination, and execution, for the City sponsored and co-sponsored community events, event marketing, as well as other CRS programs and activities; department sponsorships, donations, and fundraising activity, as assigned.
Essential Duties and Responsibilities
(The duties listed are intended to serve as an example of the typical functions performed. They are not exclusive or all-inclusive and will vary with assignments.)
Assists with the planning, coordination, and execution of all community events, other CRS programs and activities, and special senior events.
Promotes City events and assists with local business sponsorships, partnerships, and donations.
Assists with the coordination of operations related to all City and co-sponsored events, senior activities, and other special events/projects, when required.
Assists with drafting vendor agreements and recruiting event vendors.
Processes requisitions, invoices and back-up for Purchase Orders, and processes vendor payments.
Assists with identifying and obtaining equipment and supplies required for events; obtains quotes for the Events Supervisor; conducts quarterly inventory to track and record quantities, location, etc.
Coordinates with front desk to deposit vendor payments and sponsorship deposits in the CRS payment system, and reconciles payments.
Assists with other City department projects, events, and sponsorships, as requested.
Administers basic First-Aid & CPR, as required.
Works evenings, weekends, and holidays, as required.
Ensures adherence to City policies and procedures.
Serves as the backup to the Events Supervisor.
Performs other duties as assigned.
Knowledge of
Practices, implementation, and marketing of recreational programs.
Event planning; logistic operations, entertainment, hospitality techniques, guidelines and procedures.
Project and workload management.
Budgeting and expense reconciliation.
Scheduling, organizing, and administering community events and programs.
Operations of Audio/Visual equipment.
Games, sports, arts and crafts, programs, and related activities.
Basic office practices, procedures and equipment.
Community resources for city events, sponsorships, and cultural opportunities.
Ability to
Work in a fast-paced environment and with a diverse population.
Handle various situations with mature judgment.
Organize work assignments and resources to provide timely, effective and efficient operations.
Communicate to appropriate program supervisor any problems, conflicts or concerns.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with co-workers, other city departments, vendors, and the general public.
Provide excellent customer service.
Use computer software including Microsoft Office, Power Point, RecTrac, and other programs.
Maintain high standards for professional and ethical conduct.
Follow safety rules and regulations of the City and the Department.
Support the Department’s and City’s Mission, Values and Goals.
Qualifications
High School Diploma or G.E.D. required; associate degree preferred from an accredited college or university in the area of Recreation, Leisure, Event Management, or related field.
Two (2) years of professional experience assisting, coordinating and/or executing large public events, senior activities, recreation services and activities.
An equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities may be substituted for the minimum qualifications.
Crowd Manager Training required within six (6) months of employment.
First Aid, CPR and AED certification within six (6) months of employment.
Possess and maintain a valid Florida Driver’s License.
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