Administrative Coordinator Payroll
Northwestern Memorial Hospital, Chicago, IL, United States
Salary and Benefits Overview
The salary range for this position is $35.75 - $49.91 per hour. Placement within the range is dependent on relevant work experience and internal equity. For union-represented positions, placement follows the collective bargaining agreement.
Benefits
$10,000 Tuition Reimbursement per year ($5,700 part-time)
$10,000 Student Loan Repayment ($5,000 part-time)
$1,000 Professional Development per year ($500 part-time)
$250 Wellbeing Fund per year ($125 for part-time)
Matching 401(k)
Excellent medical, dental and vision coverage
Life insurance
Annual Employee Salary Increase and Incentive Bonus
Paid time off and Holiday pay
The Administrative Coordinator
The Administrative Coordinator reflects the mission, vision, and values of Northwestern Medicine, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines, and regulatory and accreditation standards.
Responsibilities
Responsible for accurate preparation, documentation, distribution, and reconciliation of payroll. Ensures accurate computation of pay and deductions, maintains current knowledge of all relevant legislation, and prepares required tax filings and reports. Responds to payroll inquiries and ensures timely resolution of issues.
Supports the Level One manager by coordinating daily and monthly work schedules to maintain adequate staffing levels. Resolves complex staff and customer situations and consults with management as needed. Contributes to operational improvements to meet service needs and organizational goals.
Identifies staff development needs and participates in training, education programs, and routine staff meetings. Assists in recruitment, interviews, and performance evaluations. Monitors workflow, productivity, and backlogs to ensure quality standards are met.
Facilitates departmental communication regarding new or updated goals, policies, procedures, and work methods. Provides orientation, training, and instruction on new procedures and administrative or financial updates.
Participates in system testing and validation before production implementation.
Qualifications
Knowledge, skill, and mental development equivalent to the completion of an associate or bachelor’s degree in accounting, finance, business administration, or human resources.
2 – 4 years of payroll experience, preferably in a multi-state or healthcare environment. Experience processing high-volume payrolls, reconciling accounts, and managing payroll exceptions.
Understanding of federal, state, and local payroll regulations, tax compliance, and wage/hours laws. Familiarity with benefits deductions, garnishments, and payroll reconciliations.
Strong attention to detail, leadership, organization, planning, and time management skills.
Excellent verbal and written communication skills as well as superior interpersonal skills to interact with employees and cross‑functional teams.
Ability to prioritize multiple tasks and meet strict payroll deadlines.
Equal Opportunity
Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.
Background Check
Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position, you will be required to complete an authorization and disclosure form that allows Northwestern Medicine to run the background check. Results are evaluated on a case-by-case basis, and all local, state, and federal laws are followed, including the Illinois Health Care Worker Background Check Act.
Artificial Intelligence Disclosure
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.
Sign‑on Bonus Eligibility
Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign‑on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending on the job family.
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The salary range for this position is $35.75 - $49.91 per hour. Placement within the range is dependent on relevant work experience and internal equity. For union-represented positions, placement follows the collective bargaining agreement.
Benefits
$10,000 Tuition Reimbursement per year ($5,700 part-time)
$10,000 Student Loan Repayment ($5,000 part-time)
$1,000 Professional Development per year ($500 part-time)
$250 Wellbeing Fund per year ($125 for part-time)
Matching 401(k)
Excellent medical, dental and vision coverage
Life insurance
Annual Employee Salary Increase and Incentive Bonus
Paid time off and Holiday pay
The Administrative Coordinator
The Administrative Coordinator reflects the mission, vision, and values of Northwestern Medicine, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines, and regulatory and accreditation standards.
Responsibilities
Responsible for accurate preparation, documentation, distribution, and reconciliation of payroll. Ensures accurate computation of pay and deductions, maintains current knowledge of all relevant legislation, and prepares required tax filings and reports. Responds to payroll inquiries and ensures timely resolution of issues.
Supports the Level One manager by coordinating daily and monthly work schedules to maintain adequate staffing levels. Resolves complex staff and customer situations and consults with management as needed. Contributes to operational improvements to meet service needs and organizational goals.
Identifies staff development needs and participates in training, education programs, and routine staff meetings. Assists in recruitment, interviews, and performance evaluations. Monitors workflow, productivity, and backlogs to ensure quality standards are met.
Facilitates departmental communication regarding new or updated goals, policies, procedures, and work methods. Provides orientation, training, and instruction on new procedures and administrative or financial updates.
Participates in system testing and validation before production implementation.
Qualifications
Knowledge, skill, and mental development equivalent to the completion of an associate or bachelor’s degree in accounting, finance, business administration, or human resources.
2 – 4 years of payroll experience, preferably in a multi-state or healthcare environment. Experience processing high-volume payrolls, reconciling accounts, and managing payroll exceptions.
Understanding of federal, state, and local payroll regulations, tax compliance, and wage/hours laws. Familiarity with benefits deductions, garnishments, and payroll reconciliations.
Strong attention to detail, leadership, organization, planning, and time management skills.
Excellent verbal and written communication skills as well as superior interpersonal skills to interact with employees and cross‑functional teams.
Ability to prioritize multiple tasks and meet strict payroll deadlines.
Equal Opportunity
Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.
Background Check
Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position, you will be required to complete an authorization and disclosure form that allows Northwestern Medicine to run the background check. Results are evaluated on a case-by-case basis, and all local, state, and federal laws are followed, including the Illinois Health Care Worker Background Check Act.
Artificial Intelligence Disclosure
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.
Sign‑on Bonus Eligibility
Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign‑on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending on the job family.
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