Office Assistant
Saul Ewing LLP, Los Angeles, CA, United States
Office Assistant
The Office Assistant is responsible for answering incoming calls, directing calls to other members of the Firm, greeting clients, vendors, and other guests, demonstrating professionalism at all times. Office Assistant will also provide onsite general administrative support to the assigned office.
Responsible for answering all incoming calls and directing them to the appropriate party; when answering calls or when clients come into the office, must take detailed, informative messages and give them to the appropriate person.
Receive all incoming mail and packages delivered to the office;
Complete light general office tasks, including copying, filing, and faxing various documents, as requested;
Light data entry projects may also be assigned;
Validate approved parking tickets, if applicable;
Reserve and maintain visiting attorney offices, conference rooms and other space needs in Maptician
Entering invoices in Emburse
Back up Catering team with meeting set up/clean up (ordering food, coffee, beverages, etc.);
Handle check requests for all regular and some intermittent vendors;
Coordinate with Catering/Facilities on all kitchen and supply processes;
Coordinate with Facilities on all building management/maintenance matters;
Gather and place accurate lunch orders in a timely fashion; and
Other miscellaneous administrative tasks, as requested.
High School Diploma or GED; Experience with scheduling software is preferred; 1 to 2 years of working in a law firm or professional services environment; Proficiency in Microsoft Office Suite.
Individual in this position will provide additional assistance and support as directed by their supervisor This position is required to be in the office 5-days a week Periodic overtime may be required. This job description is subject to change at any time.
The pay for this position will be determined based on relevant skills, experience, education, external market data, internal equity, and other job-related factors. The anticipated pay range for this role is between $55k to $70k.
Saul Ewing is an Equal Opportunity Employer. We value diversity, seek qualified applicants and make personnel decisions without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, marital or veteran status, citizenship, gender identity or expression, or any other legally protected status.
The Office Assistant is responsible for answering incoming calls, directing calls to other members of the Firm, greeting clients, vendors, and other guests, demonstrating professionalism at all times. Office Assistant will also provide onsite general administrative support to the assigned office.
Responsible for answering all incoming calls and directing them to the appropriate party; when answering calls or when clients come into the office, must take detailed, informative messages and give them to the appropriate person.
Receive all incoming mail and packages delivered to the office;
Complete light general office tasks, including copying, filing, and faxing various documents, as requested;
Light data entry projects may also be assigned;
Validate approved parking tickets, if applicable;
Reserve and maintain visiting attorney offices, conference rooms and other space needs in Maptician
Entering invoices in Emburse
Back up Catering team with meeting set up/clean up (ordering food, coffee, beverages, etc.);
Handle check requests for all regular and some intermittent vendors;
Coordinate with Catering/Facilities on all kitchen and supply processes;
Coordinate with Facilities on all building management/maintenance matters;
Gather and place accurate lunch orders in a timely fashion; and
Other miscellaneous administrative tasks, as requested.
High School Diploma or GED; Experience with scheduling software is preferred; 1 to 2 years of working in a law firm or professional services environment; Proficiency in Microsoft Office Suite.
Individual in this position will provide additional assistance and support as directed by their supervisor This position is required to be in the office 5-days a week Periodic overtime may be required. This job description is subject to change at any time.
The pay for this position will be determined based on relevant skills, experience, education, external market data, internal equity, and other job-related factors. The anticipated pay range for this role is between $55k to $70k.
Saul Ewing is an Equal Opportunity Employer. We value diversity, seek qualified applicants and make personnel decisions without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, marital or veteran status, citizenship, gender identity or expression, or any other legally protected status.