Accounts Payable Clerk
Aston Carter, Pico Rivera, CA, United States
Accounts Payable & Administrative Support Specialist
The Accounts Payable & Administrative Support Specialist manages day-to-day invoice processing, payment preparation, and financial record maintenance in support of the accounting department. This role ensures timely and accurate vendor payments, maintains organized and audit-ready financial documentation, and assists with monthly reconciliation activities. The position requires strong attention to detail, reliable follow-through on recurring weekly tasks, and effective communication with vendors, employees, and internal teams.
Responsibilities
Process vendor invoices in alignment with weekly workflow cycles, ensuring all invoices are handled in a timely and accurate manner.
Review invoices for accuracy, appropriate coding, proper authorization, and compliance with internal policies before entry.
Enter invoices into the accounting system with correct general ledger coding and attach all required supporting documentation.
Communicate with vendors and internal departments to resolve invoice discrepancies and obtain missing information or approvals.
Prepare weekly and/or bi-weekly check runs, confirming all invoices are properly approved and supported prior to payment.
Verify payment batches for accuracy before issuing checks, ensuring correct amounts, payees, and documentation.
Assemble check packets, including remittance details and backup documentation, for review and signatures.
Maintain logs of completed check runs and update internal payment tracking systems to reflect payment status.
Organize, file, and maintain financial documents in both physical and digital formats to ensure easy retrieval and audit readiness.
Prepare supporting documentation for posting, including invoice batches, receipts, approvals, and payment records.
Assist in maintaining accurate recordkeeping practices that support month-end close and audit activities.
Perform monthly two-way matching of company credit card transactions with employee-submitted receipts.
Verify the accuracy of expense categories and ensure all credit card expenses comply with company spending policies.
Investigate discrepancies and follow up on missing receipts, working with employees to complete credit card reconciliations.
Prepare monthly credit card reconciliation packets for accounting review.
Assist with daily accounting tasks and special projects as assigned by the accounting team.
Support general office workflow and collaborate closely with team members to meet deadlines and recurring weekly processing targets.
Provide backup support for other financial processes during high-volume periods or staff absences.
Handle a typical weekly invoice volume that includes processing approximately 10 invoices on Monday and Tuesday, 34 invoices on Wednesday, and additional processing, filing, and check preparation on Thursday and Friday.
Run checks, manage check-related documentation, and support the end-to-end payment cycle.
File accounting documents and prepare documentation for posting to ensure transactions are ready for entry and review.
Essential Skills
At least 6 months of accounts payable experience, with 1+ years of experience assisting with and posting payments preferred.
Experience with invoice processing, including review, coding, and entry into an accounting system.
Hands-on experience with reconciliation tasks, including credit card and payment reconciliations.
Experience utilizing accounting software or ERP systems, with the ability to learn new platforms quickly.
Basic proficiency in Excel, including data entry and simple spreadsheet use.
Strong data entry skills with a high degree of accuracy and attention to detail.
Strong written and verbal communication skills for interacting with vendors, employees, and internal teams.
Strong organizational skills with the ability to manage recurring weekly workloads and multiple tasks.
Ability to prepare and organize supporting documents for posting, check runs, and reconciliations.
Ability to work onsite during standard business hours and meet weekly processing deadlines.
Additional Skills & Qualifications
Degree in Accounting, Finance, or a related field is preferred.
Experience with SAGE or any comparable ERP system is highly beneficial.
Prior experience in a manufacturing or industrial environment is a plus.
Comfort working with both physical and digital filing systems.
Ability to collaborate effectively within a small accounting team and provide flexible support where needed.
Work Environment
This role is based onsite at an industrial manufacturing facility in a cubicle-style office setting. You will work as part of a small, close-knit accounting team of three, including a director, a bookkeeper, and this accounts payable position. The culture emphasizes collaboration, reliability, and supporting one another to meet weekly and monthly accounting deadlines. The standard schedule is approximately 8:00 a.m. to 5:00 p.m. onsite. Dress is business casual, with a requirement for closed-toe shoes and no heels due to the industrial environment. You will work with accounting software or an ERP system, basic Excel, and both digital and physical filing systems while supporting a steady but manageable volume of invoices, check runs, and monthly credit card reconciliations.
Job Type & Location
This is a Contract to Hire position based out of Pico Rivera, CA.
Pay and Benefits
The pay range for this position is $21.00 - $23.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan
Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Pico Rivera, CA.
Application Deadline
This position is anticipated to close on May 1, 2026.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
The Accounts Payable & Administrative Support Specialist manages day-to-day invoice processing, payment preparation, and financial record maintenance in support of the accounting department. This role ensures timely and accurate vendor payments, maintains organized and audit-ready financial documentation, and assists with monthly reconciliation activities. The position requires strong attention to detail, reliable follow-through on recurring weekly tasks, and effective communication with vendors, employees, and internal teams.
Responsibilities
Process vendor invoices in alignment with weekly workflow cycles, ensuring all invoices are handled in a timely and accurate manner.
Review invoices for accuracy, appropriate coding, proper authorization, and compliance with internal policies before entry.
Enter invoices into the accounting system with correct general ledger coding and attach all required supporting documentation.
Communicate with vendors and internal departments to resolve invoice discrepancies and obtain missing information or approvals.
Prepare weekly and/or bi-weekly check runs, confirming all invoices are properly approved and supported prior to payment.
Verify payment batches for accuracy before issuing checks, ensuring correct amounts, payees, and documentation.
Assemble check packets, including remittance details and backup documentation, for review and signatures.
Maintain logs of completed check runs and update internal payment tracking systems to reflect payment status.
Organize, file, and maintain financial documents in both physical and digital formats to ensure easy retrieval and audit readiness.
Prepare supporting documentation for posting, including invoice batches, receipts, approvals, and payment records.
Assist in maintaining accurate recordkeeping practices that support month-end close and audit activities.
Perform monthly two-way matching of company credit card transactions with employee-submitted receipts.
Verify the accuracy of expense categories and ensure all credit card expenses comply with company spending policies.
Investigate discrepancies and follow up on missing receipts, working with employees to complete credit card reconciliations.
Prepare monthly credit card reconciliation packets for accounting review.
Assist with daily accounting tasks and special projects as assigned by the accounting team.
Support general office workflow and collaborate closely with team members to meet deadlines and recurring weekly processing targets.
Provide backup support for other financial processes during high-volume periods or staff absences.
Handle a typical weekly invoice volume that includes processing approximately 10 invoices on Monday and Tuesday, 34 invoices on Wednesday, and additional processing, filing, and check preparation on Thursday and Friday.
Run checks, manage check-related documentation, and support the end-to-end payment cycle.
File accounting documents and prepare documentation for posting to ensure transactions are ready for entry and review.
Essential Skills
At least 6 months of accounts payable experience, with 1+ years of experience assisting with and posting payments preferred.
Experience with invoice processing, including review, coding, and entry into an accounting system.
Hands-on experience with reconciliation tasks, including credit card and payment reconciliations.
Experience utilizing accounting software or ERP systems, with the ability to learn new platforms quickly.
Basic proficiency in Excel, including data entry and simple spreadsheet use.
Strong data entry skills with a high degree of accuracy and attention to detail.
Strong written and verbal communication skills for interacting with vendors, employees, and internal teams.
Strong organizational skills with the ability to manage recurring weekly workloads and multiple tasks.
Ability to prepare and organize supporting documents for posting, check runs, and reconciliations.
Ability to work onsite during standard business hours and meet weekly processing deadlines.
Additional Skills & Qualifications
Degree in Accounting, Finance, or a related field is preferred.
Experience with SAGE or any comparable ERP system is highly beneficial.
Prior experience in a manufacturing or industrial environment is a plus.
Comfort working with both physical and digital filing systems.
Ability to collaborate effectively within a small accounting team and provide flexible support where needed.
Work Environment
This role is based onsite at an industrial manufacturing facility in a cubicle-style office setting. You will work as part of a small, close-knit accounting team of three, including a director, a bookkeeper, and this accounts payable position. The culture emphasizes collaboration, reliability, and supporting one another to meet weekly and monthly accounting deadlines. The standard schedule is approximately 8:00 a.m. to 5:00 p.m. onsite. Dress is business casual, with a requirement for closed-toe shoes and no heels due to the industrial environment. You will work with accounting software or an ERP system, basic Excel, and both digital and physical filing systems while supporting a steady but manageable volume of invoices, check runs, and monthly credit card reconciliations.
Job Type & Location
This is a Contract to Hire position based out of Pico Rivera, CA.
Pay and Benefits
The pay range for this position is $21.00 - $23.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan
Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Pico Rivera, CA.
Application Deadline
This position is anticipated to close on May 1, 2026.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.