Part Time Property Admin
Aston Carter, Rockville, MD, United States
Part Time Property Administrator
We are seeking a diligent and detail-oriented Part Time Property Administrator to support our Property Management team. The ideal candidate will provide comprehensive administrative support, ensuring smooth property operations and enhancing tenant relations. This role offers flexibility and the opportunity to be part of a dynamic team in a fast-paced environment.
Responsibilities
Provide administrative support to the Property Management team, including correspondence, reporting, and document management.
Maintain organized property files, including leases, contracts, insurance certificates, and vendor documentation.
Manage calendars, schedule meetings, and coordinate property-related activities and events.
Track and maintain certificates of insurance (COIs) and contract expirations.
Serve as a point of contact for tenant requests and inquiries, ensuring timely and professional responses.
Draft and distribute tenant communications including notices, rent statements, and building updates.
Track and monitor service requests/work orders and provide status updates to tenants and management.
Support tenant onboarding, including collection of required documentation prior to occupancy.
Assist with accounts payable and receivable processes, including coding and processing invoices, tracking vendor payments, and supporting rent collections.
Generate and distribute rent statements and assist with tenant bill-backs.
Support monthly financial reporting, including variance explanations and budget tracking.
Maintain accurate lease records within property management systems (e.g., Yardi, MRI).
Track critical lease dates including expirations, renewals, rent escalations, and options.
Assist in the bidding process for services and maintenance contracts.
Coordinate vendor onboarding, including COIs and compliance documentation.
Assist in preparation of monthly, quarterly, and annual management reports.
Support annual budget preparation and ongoing budget tracking.
Essential Skills
25+ years of experience in commercial property management, lease administration, or real estate operations.
Strong understanding of commercial lease terminology and structures.
Experience with accounts payable/receivable and basic financial reporting.
Proficiency in Microsoft Office Suite, particularly Excel.
Experience with property management software such as Yardi or MRI.
Additional Skills & Qualifications
Typing speed of 40 WPM.
Experience in financial reporting.
Work Environment
You will join a collaborative Property Management team consisting of three Property Managers and one Property Accountant. The role offers 20-25 hours per week to start, with the potential to adjust based on business needs. The team values a no-excuses culture and provides a supportive environment with lunch brought in twice a week, a fully stocked snack bar, and flexible working hours. Benefits include a comprehensive package with 401K, health, dental, life, and disability insurance, along with 18 days of PTO. The workspace is dynamic and fast-paced, requiring consistent and reliable attendance.
Job Type & Location: This is a Contract to Hire position based out of Rockville, MD.
Pay and Benefits: The pay range for this position is $28.85 - $31.25/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type: This is a fully onsite position in Rockville, MD.
Application Deadline: This position is anticipated to close on May 11, 2026.
We are seeking a diligent and detail-oriented Part Time Property Administrator to support our Property Management team. The ideal candidate will provide comprehensive administrative support, ensuring smooth property operations and enhancing tenant relations. This role offers flexibility and the opportunity to be part of a dynamic team in a fast-paced environment.
Responsibilities
Provide administrative support to the Property Management team, including correspondence, reporting, and document management.
Maintain organized property files, including leases, contracts, insurance certificates, and vendor documentation.
Manage calendars, schedule meetings, and coordinate property-related activities and events.
Track and maintain certificates of insurance (COIs) and contract expirations.
Serve as a point of contact for tenant requests and inquiries, ensuring timely and professional responses.
Draft and distribute tenant communications including notices, rent statements, and building updates.
Track and monitor service requests/work orders and provide status updates to tenants and management.
Support tenant onboarding, including collection of required documentation prior to occupancy.
Assist with accounts payable and receivable processes, including coding and processing invoices, tracking vendor payments, and supporting rent collections.
Generate and distribute rent statements and assist with tenant bill-backs.
Support monthly financial reporting, including variance explanations and budget tracking.
Maintain accurate lease records within property management systems (e.g., Yardi, MRI).
Track critical lease dates including expirations, renewals, rent escalations, and options.
Assist in the bidding process for services and maintenance contracts.
Coordinate vendor onboarding, including COIs and compliance documentation.
Assist in preparation of monthly, quarterly, and annual management reports.
Support annual budget preparation and ongoing budget tracking.
Essential Skills
25+ years of experience in commercial property management, lease administration, or real estate operations.
Strong understanding of commercial lease terminology and structures.
Experience with accounts payable/receivable and basic financial reporting.
Proficiency in Microsoft Office Suite, particularly Excel.
Experience with property management software such as Yardi or MRI.
Additional Skills & Qualifications
Typing speed of 40 WPM.
Experience in financial reporting.
Work Environment
You will join a collaborative Property Management team consisting of three Property Managers and one Property Accountant. The role offers 20-25 hours per week to start, with the potential to adjust based on business needs. The team values a no-excuses culture and provides a supportive environment with lunch brought in twice a week, a fully stocked snack bar, and flexible working hours. Benefits include a comprehensive package with 401K, health, dental, life, and disability insurance, along with 18 days of PTO. The workspace is dynamic and fast-paced, requiring consistent and reliable attendance.
Job Type & Location: This is a Contract to Hire position based out of Rockville, MD.
Pay and Benefits: The pay range for this position is $28.85 - $31.25/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type: This is a fully onsite position in Rockville, MD.
Application Deadline: This position is anticipated to close on May 11, 2026.