Fiscal Accounting Clerk
Weld County Employment Opportunities, Greeley, CO, United States
Fiscal Support Specialist
This position performs routine and skilled fiscal support work for the Human Services Fiscal Office, including processing payments, entering data into accounting systems, maintaining required documentation, and performing basic reconciliations. Work emphasizes accuracy, consistency, and timely processing of financial transactions. The role supports accounts payable, accounts receivable, and internal payment workflows by reviewing documentation, entering transactions, researching issues, and communicating with providers or internal staff to resolve questions. This position requires a solid understanding of fiscal processes, strong attention to detail, and the ability to follow established procedures within a collaborative team environment.
Ideal candidate traits:
Detail orientated.
Time management skills with the ability to stay focused with the task at hand.
Strong self-starter that is deadline driven.
Able to structure the workload to ensure all tasks are given the correct priority.
Working knowledge of Excel.
Interact and communicate at various organizational levels.
Primary work location is the Greeley office. Reliable, predictable attendance is required Monday through Friday, 8 a.m. to 5 p.m. This position is in-person and not eligible for regular telework.
Job Description
Internal Payment Processing
Payments Receivable - 30%
Review incoming payables to ensure proper documentation, authorization signatures, and accurate calculations.
Assist with verification of payables and scanning documents, ensuring accuracy and performing quality checks.
Enter multiple supplier and provider invoices into accounting systems and attach supporting documents.
Scan and index documents and perform basic accuracy checks.
Service Provider Billings - 20%
Research and process billings from service providers and review payment receipts to determine the correct subsystem.
Maintain documentation and communicate with providers to resolve simple billing questions.
Enter recoveries and generate standard correspondence as directed.
Accounts Receivable Processing
Accounts Receivable - 20%
Receive and record payments into State systems.
Process checks received by the department through electronic systems and reconcile with checks logs.
Research incoming receivables to determine correct general ledger coding for grant sponsors, recoveries, program donations, miscellaneous receipts, or refunds.
Enter payment information into accounting systems, verify accuracy, and reconcile to scanned checks and daily cash intake.
Review and enter payments or refunds into State systems.
Reconcile cash drawers on a daily basis.
Reconciliation Support
10%
Maintain spreadsheets or system files for assigned program data.
Perform basic reconciliations by comparing spreadsheets to general ledger balances.
Identify and report discrepancies.
Administrative Functions
10%
Serve as a point of contact for questions related to provider payments, supplier payments, and client payments using strong interpersonal skills to maintain effective working relationships.
Support team goals and participate in division communications and training.
Professionalism and Teamwork - 10%
Participate in team meetings, maintain positive working relationships, and support department priorities.
Comply with Human Services and Weld County policies, procedures, confidentiality requirements, and professional standards.
Contribute to daily team productivity goals.
Required for All Jobs
Performs other responsibilities as assigned. Comply with all policies, procedures, and professional standards.
Required Qualifications
Required Education
High school diploma or equivalency AND two years full-time business or clerical experience in an office environment.
OR
Associate's Degree in a business, accounting, or related field.
Experience Qualifications
Two years full-time experience performing accounting or bookkeeping functions.
Preferred Education
Bachelor's Degree in accounting or related field.
Preferred Experience
Experience with government accounting.
Experience working in a Human Services environment.
Skills and Abilities
Ability to perform accurate data entry and work efficiently across multiple accounting or data systems.
Proficiency with Microsoft Excel, Word, Outlook, and Windows.
Ability to read, understand, and follow written procedures, regulations, and instructions.
Effective verbal and written communication skills for interacting with providers, customers, and team members.
Basic understanding of accounting or bookkeeping principles and ability to apply standard mathematical concepts.
Ability to recognize irregularities in documentation or transactions and bring issues forward for resolution.
Ability to work in a fast-paced, high-volume environment while maintaining accuracy and meeting deadlines.
Ability to maintain confidentiality, follow policies, and contribute to a positive, team-oriented work environment.
Licenses and Certifications
Candidate must pass Department of Human Services background checks prior to employment start date. (Required)
Candidate must pass criminal background check prior to employment start date. (Required)
Driving is essential in this position.
Candidate must have a valid Driver's License and Liability Insurance. (Upon Hire Required)
Candidate must pass a Motor Vehicle Record (MVR) evaluation and if hired, will be subject to continuous monthly MVR monitoring throughout employment. Candidate must provide own transportation and be willing to travel as needed to meet the essential functions of the position. (Required)
Pre-employment substance screening is required for this position.
This position is subject to a pre-employment drug screening. Employment is contingent upon successfully passing the screening in accordance with Weld County policy.
This position is non-exempt from the minimum wage and overtime requirements of the Fair Labor Standards Act and is therefore eligible for overtime pay.
As an applicant for this position, you should be aware of Senate Bill 19-085, the Equal Pay for Equal Work Act. The act requires employers to announce the pay range for job openings.
Weld County is an equal employment opportunity employer. We ensure that all employment practices are conducted without regard to race, color, religion, sex, national origin, age, disability status, marital status, sexual orientation, gender identity or expression, genetic information, protected veteran status or any other protected status in accordance with federal, state, and local laws. Weld County pledges to uphold a work environment free from discrimination and harassment, promoting fairness and dignity for all employees. We actively take affirmative action to comply with nondiscrimination policies and invite qualified individuals in need of reasonable accommodations to contact our Human Resources Department at humanresources@weld.gov or (970) 400-4234.
This position performs routine and skilled fiscal support work for the Human Services Fiscal Office, including processing payments, entering data into accounting systems, maintaining required documentation, and performing basic reconciliations. Work emphasizes accuracy, consistency, and timely processing of financial transactions. The role supports accounts payable, accounts receivable, and internal payment workflows by reviewing documentation, entering transactions, researching issues, and communicating with providers or internal staff to resolve questions. This position requires a solid understanding of fiscal processes, strong attention to detail, and the ability to follow established procedures within a collaborative team environment.
Ideal candidate traits:
Detail orientated.
Time management skills with the ability to stay focused with the task at hand.
Strong self-starter that is deadline driven.
Able to structure the workload to ensure all tasks are given the correct priority.
Working knowledge of Excel.
Interact and communicate at various organizational levels.
Primary work location is the Greeley office. Reliable, predictable attendance is required Monday through Friday, 8 a.m. to 5 p.m. This position is in-person and not eligible for regular telework.
Job Description
Internal Payment Processing
Payments Receivable - 30%
Review incoming payables to ensure proper documentation, authorization signatures, and accurate calculations.
Assist with verification of payables and scanning documents, ensuring accuracy and performing quality checks.
Enter multiple supplier and provider invoices into accounting systems and attach supporting documents.
Scan and index documents and perform basic accuracy checks.
Service Provider Billings - 20%
Research and process billings from service providers and review payment receipts to determine the correct subsystem.
Maintain documentation and communicate with providers to resolve simple billing questions.
Enter recoveries and generate standard correspondence as directed.
Accounts Receivable Processing
Accounts Receivable - 20%
Receive and record payments into State systems.
Process checks received by the department through electronic systems and reconcile with checks logs.
Research incoming receivables to determine correct general ledger coding for grant sponsors, recoveries, program donations, miscellaneous receipts, or refunds.
Enter payment information into accounting systems, verify accuracy, and reconcile to scanned checks and daily cash intake.
Review and enter payments or refunds into State systems.
Reconcile cash drawers on a daily basis.
Reconciliation Support
10%
Maintain spreadsheets or system files for assigned program data.
Perform basic reconciliations by comparing spreadsheets to general ledger balances.
Identify and report discrepancies.
Administrative Functions
10%
Serve as a point of contact for questions related to provider payments, supplier payments, and client payments using strong interpersonal skills to maintain effective working relationships.
Support team goals and participate in division communications and training.
Professionalism and Teamwork - 10%
Participate in team meetings, maintain positive working relationships, and support department priorities.
Comply with Human Services and Weld County policies, procedures, confidentiality requirements, and professional standards.
Contribute to daily team productivity goals.
Required for All Jobs
Performs other responsibilities as assigned. Comply with all policies, procedures, and professional standards.
Required Qualifications
Required Education
High school diploma or equivalency AND two years full-time business or clerical experience in an office environment.
OR
Associate's Degree in a business, accounting, or related field.
Experience Qualifications
Two years full-time experience performing accounting or bookkeeping functions.
Preferred Education
Bachelor's Degree in accounting or related field.
Preferred Experience
Experience with government accounting.
Experience working in a Human Services environment.
Skills and Abilities
Ability to perform accurate data entry and work efficiently across multiple accounting or data systems.
Proficiency with Microsoft Excel, Word, Outlook, and Windows.
Ability to read, understand, and follow written procedures, regulations, and instructions.
Effective verbal and written communication skills for interacting with providers, customers, and team members.
Basic understanding of accounting or bookkeeping principles and ability to apply standard mathematical concepts.
Ability to recognize irregularities in documentation or transactions and bring issues forward for resolution.
Ability to work in a fast-paced, high-volume environment while maintaining accuracy and meeting deadlines.
Ability to maintain confidentiality, follow policies, and contribute to a positive, team-oriented work environment.
Licenses and Certifications
Candidate must pass Department of Human Services background checks prior to employment start date. (Required)
Candidate must pass criminal background check prior to employment start date. (Required)
Driving is essential in this position.
Candidate must have a valid Driver's License and Liability Insurance. (Upon Hire Required)
Candidate must pass a Motor Vehicle Record (MVR) evaluation and if hired, will be subject to continuous monthly MVR monitoring throughout employment. Candidate must provide own transportation and be willing to travel as needed to meet the essential functions of the position. (Required)
Pre-employment substance screening is required for this position.
This position is subject to a pre-employment drug screening. Employment is contingent upon successfully passing the screening in accordance with Weld County policy.
This position is non-exempt from the minimum wage and overtime requirements of the Fair Labor Standards Act and is therefore eligible for overtime pay.
As an applicant for this position, you should be aware of Senate Bill 19-085, the Equal Pay for Equal Work Act. The act requires employers to announce the pay range for job openings.
Weld County is an equal employment opportunity employer. We ensure that all employment practices are conducted without regard to race, color, religion, sex, national origin, age, disability status, marital status, sexual orientation, gender identity or expression, genetic information, protected veteran status or any other protected status in accordance with federal, state, and local laws. Weld County pledges to uphold a work environment free from discrimination and harassment, promoting fairness and dignity for all employees. We actively take affirmative action to comply with nondiscrimination policies and invite qualified individuals in need of reasonable accommodations to contact our Human Resources Department at humanresources@weld.gov or (970) 400-4234.