Executive Assistant
ROERS, Fargo, ND, United States
Executive Assistant
Development & Legal
Fulltime hourly position (32-40 hours per week) with competitive wage and benefits
Reports to: Construction Development & In-House General Counsel
POSITION SUMMARY
We are seeking a highly organized and dependable Executive Assistant to provide administrative and coordination support to a Construction Developer and In-House General Counsel. This role is focused on calendar management, scheduling, document organization, communication, and follow-through across development and legal functions.
The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced, confidential environment. This position is execution- and coordination-focused and does not include contract drafting, legal analysis, or budget ownership.
KEY RESPONSIBILITIES
Support the mission and vision of Roers and demonstrate the competencies as defined for this position.
Executive Support
Manage complex calendars and communications for two senior leaders (with competing priorities at times); assisting to ensure priorities stay on track
Bring precision, professionalism, and discernment to every interaction
demonstrating sound judgement, confidentiality, and thoughtful approach in representing the company
Coordinate internal and external meetings, including site visits and legal calls
Prepare agendas, meeting materials, and briefing documents
Track follow-up items and ensure timely completion
Handle travel arrangements and expense reporting
Serve as a gatekeeper for scheduling requests and communications
Development & Construction Coordination (Administrative)
Schedule project-related meetings, site visits, and consultant calls
Track high-level project milestones and key deadlines
Organize development-related documents such as drawings, permits, and correspondence
Act as a logistical point of contact for architects, consultants, and vendors
Support smooth coordination between internal development teams and external partners
Legal Administrative Support
Maintain calendars and deadline reminders for legal matters
Organize and file legal documents, including NDAs and correspondence
Coordinate document execution and signature workflows
Schedule meetings with outside counsel and internal stakeholders
Support confidentiality and document-handling protocols
Enhanced Coordination & Execution Support
Track cross-functional action items and follow up on behalf of executives
Support alignment between development and legal teams through scheduling and communication
Prepare concise meeting summaries and executive briefing materials
Assist in maintaining administrative tracking tools and simple dashboards
Identify recurring administrative bottlenecks and escalate them appropriately
Organization & Communication
Maintain well-structured digital filing systems and version control
Ensure documents and information are easily accessible to executives
Communicate professionally with internal and external stakeholders
Handle sensitive and confidential information with discretion
QUALIFICATIONS
35 years of experience as an Executive Assistant or Administrative Assistant
Experience supporting multiple senior leaders simultaneously
Strong organizational, time-management, and follow-through skills
Excellent written and verbal communication
High attention to detail and reliability
Proficiency with Microsoft Office or Google Workspace
Comfort working in deadline-driven, confidential environments
Nice to Have (Not Required)
Exposure to construction, real estate, or legal environments
Experience with DocuSign or similar tools
ROLE SCOPE CLARIFICATION
This role focuses on execution, coordination, and administrative follow-through. It does not include:
Contract drafting or legal analysis
Budget management or financial oversight
Strategic decision-making or independent authority
Development & Legal
Fulltime hourly position (32-40 hours per week) with competitive wage and benefits
Reports to: Construction Development & In-House General Counsel
POSITION SUMMARY
We are seeking a highly organized and dependable Executive Assistant to provide administrative and coordination support to a Construction Developer and In-House General Counsel. This role is focused on calendar management, scheduling, document organization, communication, and follow-through across development and legal functions.
The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced, confidential environment. This position is execution- and coordination-focused and does not include contract drafting, legal analysis, or budget ownership.
KEY RESPONSIBILITIES
Support the mission and vision of Roers and demonstrate the competencies as defined for this position.
Executive Support
Manage complex calendars and communications for two senior leaders (with competing priorities at times); assisting to ensure priorities stay on track
Bring precision, professionalism, and discernment to every interaction
demonstrating sound judgement, confidentiality, and thoughtful approach in representing the company
Coordinate internal and external meetings, including site visits and legal calls
Prepare agendas, meeting materials, and briefing documents
Track follow-up items and ensure timely completion
Handle travel arrangements and expense reporting
Serve as a gatekeeper for scheduling requests and communications
Development & Construction Coordination (Administrative)
Schedule project-related meetings, site visits, and consultant calls
Track high-level project milestones and key deadlines
Organize development-related documents such as drawings, permits, and correspondence
Act as a logistical point of contact for architects, consultants, and vendors
Support smooth coordination between internal development teams and external partners
Legal Administrative Support
Maintain calendars and deadline reminders for legal matters
Organize and file legal documents, including NDAs and correspondence
Coordinate document execution and signature workflows
Schedule meetings with outside counsel and internal stakeholders
Support confidentiality and document-handling protocols
Enhanced Coordination & Execution Support
Track cross-functional action items and follow up on behalf of executives
Support alignment between development and legal teams through scheduling and communication
Prepare concise meeting summaries and executive briefing materials
Assist in maintaining administrative tracking tools and simple dashboards
Identify recurring administrative bottlenecks and escalate them appropriately
Organization & Communication
Maintain well-structured digital filing systems and version control
Ensure documents and information are easily accessible to executives
Communicate professionally with internal and external stakeholders
Handle sensitive and confidential information with discretion
QUALIFICATIONS
35 years of experience as an Executive Assistant or Administrative Assistant
Experience supporting multiple senior leaders simultaneously
Strong organizational, time-management, and follow-through skills
Excellent written and verbal communication
High attention to detail and reliability
Proficiency with Microsoft Office or Google Workspace
Comfort working in deadline-driven, confidential environments
Nice to Have (Not Required)
Exposure to construction, real estate, or legal environments
Experience with DocuSign or similar tools
ROLE SCOPE CLARIFICATION
This role focuses on execution, coordination, and administrative follow-through. It does not include:
Contract drafting or legal analysis
Budget management or financial oversight
Strategic decision-making or independent authority