Accounts Payable Specialist
Matrix Finance and Accounting, Seattle, WA, United States
The Accounts Payable Specialist plays a key role in supporting the mission of the organization by ensuring timely, accurate, and compliant processing of vendor payments. This position works closely with program staff, finance leadership, and external vendors to maintain strong financial controls while delivering excellent internal and external customer service. The ideal candidate is detail-oriented, organized, and motivated by purpose-driven work.
Responsibilities
Process high-volume accounts payable transactions, including invoices, credit memos, and employee reimbursements
Review invoices for accuracy, proper coding, approvals, and compliance with organizational policies and grant requirements
Prepare and process weekly check runs, ACH payments, and wire transfers
Maintain accurate vendor records, including W-9s and payment terms
Reconcile vendor statements and resolve discrepancies in a timely and professional manner
Assist with month-end close activities related to accounts payable, including accruals and account reconciliations
Support annual audits by providing documentation and responding to auditor inquiries
Ensure compliance with nonprofit accounting standards and internal controls
Collaborate with program and operations teams to answer payment-related questions
Assist with 1099 preparation and reporting as needed
Qualifications
Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred
2+ years of accounts payable experience; nonprofit or fund accounting experience strongly preferred
Experience working with accounting software and electronic invoice systems
Strong attention to detail and ability to manage multiple priorities in a deadline-driven environment
Solid understanding of internal controls and accounting best practices
Proficiency in Microsoft Excel and general office software
Excellent communication and customer service skills
What We Offer
Meaningful work that directly supports community-focused programs
Collaborative and mission-driven work environment
Opportunities for professional growth and development
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Responsibilities
Process high-volume accounts payable transactions, including invoices, credit memos, and employee reimbursements
Review invoices for accuracy, proper coding, approvals, and compliance with organizational policies and grant requirements
Prepare and process weekly check runs, ACH payments, and wire transfers
Maintain accurate vendor records, including W-9s and payment terms
Reconcile vendor statements and resolve discrepancies in a timely and professional manner
Assist with month-end close activities related to accounts payable, including accruals and account reconciliations
Support annual audits by providing documentation and responding to auditor inquiries
Ensure compliance with nonprofit accounting standards and internal controls
Collaborate with program and operations teams to answer payment-related questions
Assist with 1099 preparation and reporting as needed
Qualifications
Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred
2+ years of accounts payable experience; nonprofit or fund accounting experience strongly preferred
Experience working with accounting software and electronic invoice systems
Strong attention to detail and ability to manage multiple priorities in a deadline-driven environment
Solid understanding of internal controls and accounting best practices
Proficiency in Microsoft Excel and general office software
Excellent communication and customer service skills
What We Offer
Meaningful work that directly supports community-focused programs
Collaborative and mission-driven work environment
Opportunities for professional growth and development
#J-18808-Ljbffr