Office Administrative Assistant (Remote)
Recruit Monitor, Louisville, KY, United States
About the job Office Administrative Assistant (Remote)
The Office Administrative Assistant provides administrative assistance to all plant personnel. This position is the initial contact for visitors and telephone calls and thus manages themselves in a professional manner at all times. The position supports plant employees and financial departments.
Represents Minnkota in a positive light
Receives visiting guests in a welcoming manner
Expresses self on the telephone in a courteous professional manner
Expresses self in a kind and positive manner to fellow employees to ensure cooperation and team work throughout the station
Shares knowledge of Minnkota as a tour guide
Provides administrative support to plant staff and employees
Records accurate meeting minutes
Composes documents that are understandable, grammatically correct, and professional
Ensures adequate supply of groceries, office supplies and stocks kitchen and coffee area
Organizes digital photography files to ensure ease of retrieval
Utilizes office equipment to meet the needs of the station
Assembles operations and coal handling yearly work schedules and vacation schedules
Acts as backup to other administrative staff
Enters work orders for maintenance activity
Order, pickup or arrange delivery of meals
Sort, distribute and pick up mail
Data entry
Assist in setup of rooms for meetings
Provides support to financial departments
Processes blanket purchase order deliveries
Ensures that GF accounting and procurement receive clear scanned documents
Ensures proper accounting of expense requests and authorize them
Submits requisitions as necessary
Ensures proper inventory levels by issuing, and reconciling of bulk product levels
Reports accurate hour and mileage use of vehicles
Reconciles credit card statement
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The Office Administrative Assistant provides administrative assistance to all plant personnel. This position is the initial contact for visitors and telephone calls and thus manages themselves in a professional manner at all times. The position supports plant employees and financial departments.
Represents Minnkota in a positive light
Receives visiting guests in a welcoming manner
Expresses self on the telephone in a courteous professional manner
Expresses self in a kind and positive manner to fellow employees to ensure cooperation and team work throughout the station
Shares knowledge of Minnkota as a tour guide
Provides administrative support to plant staff and employees
Records accurate meeting minutes
Composes documents that are understandable, grammatically correct, and professional
Ensures adequate supply of groceries, office supplies and stocks kitchen and coffee area
Organizes digital photography files to ensure ease of retrieval
Utilizes office equipment to meet the needs of the station
Assembles operations and coal handling yearly work schedules and vacation schedules
Acts as backup to other administrative staff
Enters work orders for maintenance activity
Order, pickup or arrange delivery of meals
Sort, distribute and pick up mail
Data entry
Assist in setup of rooms for meetings
Provides support to financial departments
Processes blanket purchase order deliveries
Ensures that GF accounting and procurement receive clear scanned documents
Ensures proper accounting of expense requests and authorize them
Submits requisitions as necessary
Ensures proper inventory levels by issuing, and reconciling of bulk product levels
Reports accurate hour and mileage use of vehicles
Reconciles credit card statement
#J-18808-Ljbffr