Full Year Secretary - Registrar
Young World Physical Education, Grandville, MI, United States
Full Year Secretary — Registrar
Grandville Public School District – Grandville High School, Grandville, Michigan
Job ID:
5673301
Posted:
Apr 27, 2026 4:00 AM (UTC)
Starting Date:
Aug 3, 2026
Job Description
In accordance with the Master Agreement, written notice is hereby given for the following anticipated vacancy. Current employees, as well as external candidates, should apply on‑line within seven (7) business days of the posting date. Go to the Grandville Public School website and click on the “application information” link found on the Human Resources Department page or go to www.gpsbulldogs.org
High School Registrar
Full Time – 40 hours/week
Full Year Position
Summary
The School Registrar is responsible for maintaining student records at the building level to meet State requirements for audits, process student enrollment, transfers, and withdrawals; make decisions within the scope of assigned authority; be able to communicate with staff, students, and community.
Qualifications
Minimum two (2) years of secretarial experience.
Proficient in the use and application of Windows, Word, Excel, PowerSchool and database software.
Relate effectively with staff and public; maintain integrity of data and information; work independently; maintain composure in stressful situations.
Experienced in dealing with personal and confidential information.
Ability to perform duties with knowledge of district requirements and policies.
Excellent verbal and written communication skills.
Ability to handle multiple projects, meet deadlines in a fast‑paced environment, problem solve and prioritize work.
Experience with medication administration.
Responsibilities (other duties may be assigned)
Input and assign number for all students
Meet and enroll all new students to district
Prepare verification report for teachers at each marking period
Prepare report cards for distribution
Prepare reports for various administrators as needed
Complete all data entry for setting up the master schedule
Run student schedules for registration; help with scheduling problems and conflicts
Assist counselors with balancing classes
Prepare reports to be sent to the KISD
Prepare transcripts for sending to colleges
Answer all inquiries concerning student records
Prepare and send transcripts as needed for former students
Make appointments with parents for scheduling next year’s classes
Handle requests from parents for assignments for ill students
Assist counselors and staff as needed for student information
Request all CA‑60's for incoming students
Send records for students no longer in Grandville High School
Send transcripts for all seniors to selected colleges
Post final grades to the transcript file
Supervise maintenance and storage of official cumulative records and transcripts
Perform “end of year processing” to erase the class file, student schedules, teachers schedules, attendance and grade records and promote the students to the next grade
Summer Schedule: Send out transcripts requested by students
Manage daily substitute assignments for District and prepare bi‑weekly reports for EduStaff.
Contact
Direct questions to: John Philo, Assistant Superintendent of Human Resources, Grandville Public Schools, 3839 Prairie Street, Grandville, Michigan 49418.
Phone: 616.254.6589 - Fax: 616.254.6580 - Email: jphilo@gpsbulldogs.org
Grandville Public Schools is an equal opportunity educational institution. It is our expressed policy that no person shall be unlawfully excluded from participation, be denied benefits of, or otherwise subjected to discrimination in employment on the basis of race, color, national origin, sex, including sexual orientation or transgender identity, disability, age, religion, height, weight, marital or family status, military status, ancestry, handicap/disability, genetic information, or any other legally protected category, (collectively, “Protected Classes”), in its activities or programs as required by Title VI, Title IX and Section 504.
Any person believing that the Grandville Public School District or any part of the school organization has inadequately applied the principles and/or regulations of (1) Title IX of the Education Amendment Act of 1972, (2) Section 504 of the Rehabilitation Act of 1973, (3) Title VI and Title VII of the Civil Rights Act of 1964, (4) Title II of the Americans with Disability Act (as amended), and (5) the Age Discrimination in Employment Act may bring forward a complaint, which shall be referred to as a grievance, to John Philo, the local Coordinator at the following address: 3839 Prairie SW, Grandville, MI 49418. Phone (616) 254-6589.
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Grandville Public School District – Grandville High School, Grandville, Michigan
Job ID:
5673301
Posted:
Apr 27, 2026 4:00 AM (UTC)
Starting Date:
Aug 3, 2026
Job Description
In accordance with the Master Agreement, written notice is hereby given for the following anticipated vacancy. Current employees, as well as external candidates, should apply on‑line within seven (7) business days of the posting date. Go to the Grandville Public School website and click on the “application information” link found on the Human Resources Department page or go to www.gpsbulldogs.org
High School Registrar
Full Time – 40 hours/week
Full Year Position
Summary
The School Registrar is responsible for maintaining student records at the building level to meet State requirements for audits, process student enrollment, transfers, and withdrawals; make decisions within the scope of assigned authority; be able to communicate with staff, students, and community.
Qualifications
Minimum two (2) years of secretarial experience.
Proficient in the use and application of Windows, Word, Excel, PowerSchool and database software.
Relate effectively with staff and public; maintain integrity of data and information; work independently; maintain composure in stressful situations.
Experienced in dealing with personal and confidential information.
Ability to perform duties with knowledge of district requirements and policies.
Excellent verbal and written communication skills.
Ability to handle multiple projects, meet deadlines in a fast‑paced environment, problem solve and prioritize work.
Experience with medication administration.
Responsibilities (other duties may be assigned)
Input and assign number for all students
Meet and enroll all new students to district
Prepare verification report for teachers at each marking period
Prepare report cards for distribution
Prepare reports for various administrators as needed
Complete all data entry for setting up the master schedule
Run student schedules for registration; help with scheduling problems and conflicts
Assist counselors with balancing classes
Prepare reports to be sent to the KISD
Prepare transcripts for sending to colleges
Answer all inquiries concerning student records
Prepare and send transcripts as needed for former students
Make appointments with parents for scheduling next year’s classes
Handle requests from parents for assignments for ill students
Assist counselors and staff as needed for student information
Request all CA‑60's for incoming students
Send records for students no longer in Grandville High School
Send transcripts for all seniors to selected colleges
Post final grades to the transcript file
Supervise maintenance and storage of official cumulative records and transcripts
Perform “end of year processing” to erase the class file, student schedules, teachers schedules, attendance and grade records and promote the students to the next grade
Summer Schedule: Send out transcripts requested by students
Manage daily substitute assignments for District and prepare bi‑weekly reports for EduStaff.
Contact
Direct questions to: John Philo, Assistant Superintendent of Human Resources, Grandville Public Schools, 3839 Prairie Street, Grandville, Michigan 49418.
Phone: 616.254.6589 - Fax: 616.254.6580 - Email: jphilo@gpsbulldogs.org
Grandville Public Schools is an equal opportunity educational institution. It is our expressed policy that no person shall be unlawfully excluded from participation, be denied benefits of, or otherwise subjected to discrimination in employment on the basis of race, color, national origin, sex, including sexual orientation or transgender identity, disability, age, religion, height, weight, marital or family status, military status, ancestry, handicap/disability, genetic information, or any other legally protected category, (collectively, “Protected Classes”), in its activities or programs as required by Title VI, Title IX and Section 504.
Any person believing that the Grandville Public School District or any part of the school organization has inadequately applied the principles and/or regulations of (1) Title IX of the Education Amendment Act of 1972, (2) Section 504 of the Rehabilitation Act of 1973, (3) Title VI and Title VII of the Civil Rights Act of 1964, (4) Title II of the Americans with Disability Act (as amended), and (5) the Age Discrimination in Employment Act may bring forward a complaint, which shall be referred to as a grievance, to John Philo, the local Coordinator at the following address: 3839 Prairie SW, Grandville, MI 49418. Phone (616) 254-6589.
#J-18808-Ljbffr