Administrative Assistant III
University Of Florida, Gainesville, FL, United States
Job Summary
The University of Florida's College of Journalism and Communications is seeking an experienced and detail-oriented Administrative Assistant III to support the Divisions of Graduate Studies and Research. The role involves managing graduate assistantships, fellowships, adjunct faculty, and student work assignments; processing financial transactions; and providing administrative support for research projects.
Key Responsibilities
Process graduate assistant and adjunct faculty appointments, including payroll distributions, tuition waivers, and related documentation; manage fellowships, graduate scholarships, and ensure all forms, evaluations, and compliance materials are up to date.
Handle financial transactions such as travel reimbursements, vouchers, and P‑card purchases; oversee procurement and purchasing activities for graduate and research divisions, including research participant payments and grant‑funded expenditures.
Support events such as Doctoral Visitation, Graduate Orientation, Research Fridays and other appreciation events, managing travel arrangements and reimbursements for faculty and students participating.
Provide general administrative assistance to the Graduate and Research divisions, including preparing reports, assisting with special projects, and ensuring smooth daily operations for both divisions.
Required Qualifications
High school diploma or equivalent and seven years of relevant experience or an equivalent combination of education and experience.
Preferred Qualifications
Proficiency with UF Go, myUF Market, and financial systems.
Familiarity with financial transactions such as vouchers, travel reimbursements, and P‑card purchases.
Benefits
Our benefits are incredible: We offer top‑of‑the‑line health insurance, a huge selection of supplemental plans, state retirement programs and more. Explore the comprehensive suite of options: https://hr.ufl.edu/benefits
We promote work‑life balance: You will earn over a month of leave time every year plus 2 weeks of holidays and 8 weeks of paid family medical leave for life events. Accrual starts day 1 of employment! Check out all leave programs: https://hr.ufl.edu/leave
Advance your education: The University of Florida cares about developing its team members, and that includes reduced tuition toward higher education. We would support work toward earning a master’s or doctorate. See: https://hr.ufl.edu/professional-development/eep
Additional Information
If an accommodation due to a disability is needed to apply for this position, please call (352) 392-4621 or the Florida Relay System at (800) 955-8771 (TDD). For additional questions or more information, please contact Max Williams at mandomax@ufl.edu. The University of Florida is an Equal Opportunity Employer. The position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD‑214 Member Copy 4 with your application for consideration. Applications close: 11 May 2026 Eastern Daylight Time.
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The University of Florida's College of Journalism and Communications is seeking an experienced and detail-oriented Administrative Assistant III to support the Divisions of Graduate Studies and Research. The role involves managing graduate assistantships, fellowships, adjunct faculty, and student work assignments; processing financial transactions; and providing administrative support for research projects.
Key Responsibilities
Process graduate assistant and adjunct faculty appointments, including payroll distributions, tuition waivers, and related documentation; manage fellowships, graduate scholarships, and ensure all forms, evaluations, and compliance materials are up to date.
Handle financial transactions such as travel reimbursements, vouchers, and P‑card purchases; oversee procurement and purchasing activities for graduate and research divisions, including research participant payments and grant‑funded expenditures.
Support events such as Doctoral Visitation, Graduate Orientation, Research Fridays and other appreciation events, managing travel arrangements and reimbursements for faculty and students participating.
Provide general administrative assistance to the Graduate and Research divisions, including preparing reports, assisting with special projects, and ensuring smooth daily operations for both divisions.
Required Qualifications
High school diploma or equivalent and seven years of relevant experience or an equivalent combination of education and experience.
Preferred Qualifications
Proficiency with UF Go, myUF Market, and financial systems.
Familiarity with financial transactions such as vouchers, travel reimbursements, and P‑card purchases.
Benefits
Our benefits are incredible: We offer top‑of‑the‑line health insurance, a huge selection of supplemental plans, state retirement programs and more. Explore the comprehensive suite of options: https://hr.ufl.edu/benefits
We promote work‑life balance: You will earn over a month of leave time every year plus 2 weeks of holidays and 8 weeks of paid family medical leave for life events. Accrual starts day 1 of employment! Check out all leave programs: https://hr.ufl.edu/leave
Advance your education: The University of Florida cares about developing its team members, and that includes reduced tuition toward higher education. We would support work toward earning a master’s or doctorate. See: https://hr.ufl.edu/professional-development/eep
Additional Information
If an accommodation due to a disability is needed to apply for this position, please call (352) 392-4621 or the Florida Relay System at (800) 955-8771 (TDD). For additional questions or more information, please contact Max Williams at mandomax@ufl.edu. The University of Florida is an Equal Opportunity Employer. The position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD‑214 Member Copy 4 with your application for consideration. Applications close: 11 May 2026 Eastern Daylight Time.
#J-18808-Ljbffr