Department Administrator
Rutgers University, Newark, NJ, United States
Overview
Rutgers, The State University of New Jersey is seeking a Department Administrator for the School of Nursing. The position reports to the Senior Business Manager in the Finance Department and has a dotted line to the Personnel Manager in the Office of Faculty and Staff Resources (HR).
Key Responsibilities
Provide oversight and support for faculty in the production and review process for expense‑related requests, including travel booking, travel advances, check requests, purchase requisitions, etc., ensuring proper accounting information and supporting documentation for submission.
Follow up on the completion of and resolve any outstanding issues with appropriate parties related to travel and purchases.
Review and screen travel approval forms and P‑Card requests before approval by the Senior Business Manager and/or Chief Financial Officer.
Assist the Personnel Manager with disseminating faculty information and collaborating with Human Resources on matters pertaining to faculty status, benefits, compensation, and related policies and procedures.
Coordinate and facilitate faculty appointments, promotions, reappointments, administrative appointments, separations, salary adjustments, and other assignments, including processing the hires of adjuncts, per diems, and lecturers.
Qualifications
Bachelor’s degree or equivalent combination of education and/or experience in finance/management, human resources, or a relevant field.
At least two years of experience with faculty administration, data and record management, travel expense and management, and processing faculty appointments, reappointments, promotions, and other faculty‑related actions.
Preferred Qualifications
Experience using Canvas, Sakai, ORACLE, Tableau, Concur Travel and Expense, ROCS, and FIS.
Proficiency in Microsoft Office, including Word, Excel, Publisher, PowerPoint, Access, and other database applications.
Benefits
Medical, prescription drug, and dental coverage.
Paid vacation, holidays, and various leave programs.
Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options.
Employee and dependent educational benefits (when applicable).
Life insurance coverage.
Employee discount programs.
Salary
Minimum salary: $68,278.48. Mid‑range salary: $84,393.98. Maximum salary: $100,509.48. Final salary may be determined by qualifications, experience, and departmental funds.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, heterosexual or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information, please see the Non‑Discrimination Statement.
Additional Information
Position status: Full time. Working hours: 37.5 hours per week, day shift. Flexible hybrid work arrangement available subject to approval. Applicant qualifications are considered in compliance with applicable state and federal laws.
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Rutgers, The State University of New Jersey is seeking a Department Administrator for the School of Nursing. The position reports to the Senior Business Manager in the Finance Department and has a dotted line to the Personnel Manager in the Office of Faculty and Staff Resources (HR).
Key Responsibilities
Provide oversight and support for faculty in the production and review process for expense‑related requests, including travel booking, travel advances, check requests, purchase requisitions, etc., ensuring proper accounting information and supporting documentation for submission.
Follow up on the completion of and resolve any outstanding issues with appropriate parties related to travel and purchases.
Review and screen travel approval forms and P‑Card requests before approval by the Senior Business Manager and/or Chief Financial Officer.
Assist the Personnel Manager with disseminating faculty information and collaborating with Human Resources on matters pertaining to faculty status, benefits, compensation, and related policies and procedures.
Coordinate and facilitate faculty appointments, promotions, reappointments, administrative appointments, separations, salary adjustments, and other assignments, including processing the hires of adjuncts, per diems, and lecturers.
Qualifications
Bachelor’s degree or equivalent combination of education and/or experience in finance/management, human resources, or a relevant field.
At least two years of experience with faculty administration, data and record management, travel expense and management, and processing faculty appointments, reappointments, promotions, and other faculty‑related actions.
Preferred Qualifications
Experience using Canvas, Sakai, ORACLE, Tableau, Concur Travel and Expense, ROCS, and FIS.
Proficiency in Microsoft Office, including Word, Excel, Publisher, PowerPoint, Access, and other database applications.
Benefits
Medical, prescription drug, and dental coverage.
Paid vacation, holidays, and various leave programs.
Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options.
Employee and dependent educational benefits (when applicable).
Life insurance coverage.
Employee discount programs.
Salary
Minimum salary: $68,278.48. Mid‑range salary: $84,393.98. Maximum salary: $100,509.48. Final salary may be determined by qualifications, experience, and departmental funds.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, heterosexual or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information, please see the Non‑Discrimination Statement.
Additional Information
Position status: Full time. Working hours: 37.5 hours per week, day shift. Flexible hybrid work arrangement available subject to approval. Applicant qualifications are considered in compliance with applicable state and federal laws.
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