Accounts Payable Administrator
Tristar Management, New York, NY, United States
Job Description
As an Accounts Payable Specialist, you will manage all accounts payable processes, ensuring that vendor invoices are accurately processed, payments are made in a timely manner, and financial records are maintained correctly. You will work closely with vendors, internal teams, and the accounting department to ensure smooth and efficient operations.
Key Responsibilities
Process and review high-volume invoices ($1,000+), enter into accounting system, and submit for approval
Prepare, match, and distribute payments (checks/ACH) to vendors and partners
Manage 200+ accounts, ensuring timely payments and setting up new accounts or payment plans
Resolve vendor inquiries, invoice discrepancies, and payment issues (voids/reissues)
Maintain vendor records, including W-9s, and generate AP reports
Oversee operational expenses (utilities, DOB fees, office bills, equipment leases)
Review and track utility bills, ensuring accuracy and resolving discrepancies
Issue payments to vendors, superintendents, and utility providers
Handle banking tasks, including deposits and certified checks
Manage utility accounts (Spectrum, Verizon, Optimum, Con Edison, NYC DEP Water, National Grid)
Qualifications
Bachelor degree in accounting, finance, or related field
Minimum 2 years proven experience as an accounts payable specialist or in a similar role
Strong attention to detail with excellent organizational skills
Good communication and problem‑solving abilities
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As an Accounts Payable Specialist, you will manage all accounts payable processes, ensuring that vendor invoices are accurately processed, payments are made in a timely manner, and financial records are maintained correctly. You will work closely with vendors, internal teams, and the accounting department to ensure smooth and efficient operations.
Key Responsibilities
Process and review high-volume invoices ($1,000+), enter into accounting system, and submit for approval
Prepare, match, and distribute payments (checks/ACH) to vendors and partners
Manage 200+ accounts, ensuring timely payments and setting up new accounts or payment plans
Resolve vendor inquiries, invoice discrepancies, and payment issues (voids/reissues)
Maintain vendor records, including W-9s, and generate AP reports
Oversee operational expenses (utilities, DOB fees, office bills, equipment leases)
Review and track utility bills, ensuring accuracy and resolving discrepancies
Issue payments to vendors, superintendents, and utility providers
Handle banking tasks, including deposits and certified checks
Manage utility accounts (Spectrum, Verizon, Optimum, Con Edison, NYC DEP Water, National Grid)
Qualifications
Bachelor degree in accounting, finance, or related field
Minimum 2 years proven experience as an accounts payable specialist or in a similar role
Strong attention to detail with excellent organizational skills
Good communication and problem‑solving abilities
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