Subcontract Compliance Coordinator
Brasfield & Gorrie, Birmingham, AL, United States
Subcontract Compliance Coordinator’s goal is to ensure that all required subcontract and safety documents have been received from the subcontractor and that the safety department has approved the safety documents before the subcontractor begins work at the job site.
Assist project team with start-up communication to subcontractors
Assist with validating subcontracts in JD Edwards
Create SCC project specific folder in designated area (Egnyte) to receive, organize, approve and distribute all required documents
Receive and distribute hazard communication program & respiratory program, workplace chemical list, SDS, jobsite specific safety plan, and other documents required for compliance with contract provisions to Safety for approval
Assist safety with communicating to the project team any items that need to be addressed
Communicate to project team changes
Receive, approve and enter payment & performance bonds
Knowledge of all certificate of insurance requirements including additional insured endorsements and professional and pollution liability
Receive all certificates of insurance, approving or communicating any issues or recommendations to project team
Manage blanket certificates of insurance
Update logs in JD Edwards for received and approved required documents
Weekly review of missing or expired documents
Keep project team informed of the status of these documents
Miscellaneous administrative duties.
Qualifications
Education - Skills - Knowledge - Qualifications & Experience
Construction experience preferred
3 years of experience in an administrative or clerical role
Must have excellent clerical skills
Proficient in Microsoft Office programs, including Outlook, Word and Excel
Ability to remain organized while prioritizing and managing multiple projects with competing deadlines
Strong verbal and written communication skills
Detail oriented
Excellent phone skills
Positive attitude
Self-motivated
Ability to quickly build and maintain positive professional relationships
The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Brasfield & Gorrie is an EEO/AA Employer M/F/V/D.
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Assist project team with start-up communication to subcontractors
Assist with validating subcontracts in JD Edwards
Create SCC project specific folder in designated area (Egnyte) to receive, organize, approve and distribute all required documents
Receive and distribute hazard communication program & respiratory program, workplace chemical list, SDS, jobsite specific safety plan, and other documents required for compliance with contract provisions to Safety for approval
Assist safety with communicating to the project team any items that need to be addressed
Communicate to project team changes
Receive, approve and enter payment & performance bonds
Knowledge of all certificate of insurance requirements including additional insured endorsements and professional and pollution liability
Receive all certificates of insurance, approving or communicating any issues or recommendations to project team
Manage blanket certificates of insurance
Update logs in JD Edwards for received and approved required documents
Weekly review of missing or expired documents
Keep project team informed of the status of these documents
Miscellaneous administrative duties.
Qualifications
Education - Skills - Knowledge - Qualifications & Experience
Construction experience preferred
3 years of experience in an administrative or clerical role
Must have excellent clerical skills
Proficient in Microsoft Office programs, including Outlook, Word and Excel
Ability to remain organized while prioritizing and managing multiple projects with competing deadlines
Strong verbal and written communication skills
Detail oriented
Excellent phone skills
Positive attitude
Self-motivated
Ability to quickly build and maintain positive professional relationships
The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Brasfield & Gorrie is an EEO/AA Employer M/F/V/D.
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