Accountant III- AR Mailroom
Texas Health and Human Services, Austin, TX, United States
Overview
Accountant III – AR Mail Room and Initial Entry in HHSC Accounting. This position is in the Chief Financial Officer’s Accounting Department. The role involves handling incoming mail with live payments, data entry into an automated accounting system, and contributing to the Accounts Receivable processes in a governmental context. The office location is Austin, TX.
Responsibilities
Receive and open incoming mail that includes live payments for entry and deposit.
Sort and prepare payments and backup for scanning; data entry of payment details into the automated accounting system.
Prepare outgoing mail packets for other state agencies and departments.
Process, safeguard, and input all payments remitted to the agency.
Research, analyze, sort, and work data using multiple client-based accounting systems.
Reconcile all payments received via the Accounts Receivable Tracking System (ARTS) and Excel spreadsheets.
Ensure funds are deposited within 72 hours of receipt and maintain compliance with Federal and State guidelines (SB 245).
Create, log, and assign Document Locator Numbers (DLN) to payments for scanning and digital record creation; verify payment data with scanning contractors.
Cross-train in other areas of the Accounts Receivable Department to serve as backup as needed.
Work on special assignments and projects as determined by management to meet business needs and deadlines.
Knowledge, Skills And Abilities (KSAs)
Knowledge of policies and procedures for cash handling or fund processing.
Skill in the use of personal computers, auxiliary equipment, and various software applications.
Skill in problem identification and resolution.
Ability to interpret and apply accounting data and work accurately with numerical detail.
Ability to meet established deadlines and prepare accurate reports.
Ability to communicate effectively and professionally with clients, providers, agency staff, and others.
Ability to work under general supervision with limited latitude for initiative and independent judgment.
Qualifications / Initial Screening Criteria
Experience in computer-based inquiry and data entry in an accounting system (preferred).
Experience using MS Word, Excel, Outlook, and MS Teams (preferred).
Experience opening, sorting, and processing incoming mail including payments (preferred).
Excellent written communication demonstrated by detail and completeness of information on the State job application.
High school diploma or equivalent.
Additional Information
Work effectively with diverse groups and maintain strong working relationships in a secure environment.
In-office work five days a week in Austin, Texas; standard shift Monday through Friday, 8:00 AM–5:00 PM.
Shift hours and telework eligibility follow state and agency policies and the discretion of the supervisor and business needs.
Pre-employment checks may be required, including background checks and eligibility verification. HHSC uses E-Verify; bring I-9 documentation on the first day.
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Accountant III – AR Mail Room and Initial Entry in HHSC Accounting. This position is in the Chief Financial Officer’s Accounting Department. The role involves handling incoming mail with live payments, data entry into an automated accounting system, and contributing to the Accounts Receivable processes in a governmental context. The office location is Austin, TX.
Responsibilities
Receive and open incoming mail that includes live payments for entry and deposit.
Sort and prepare payments and backup for scanning; data entry of payment details into the automated accounting system.
Prepare outgoing mail packets for other state agencies and departments.
Process, safeguard, and input all payments remitted to the agency.
Research, analyze, sort, and work data using multiple client-based accounting systems.
Reconcile all payments received via the Accounts Receivable Tracking System (ARTS) and Excel spreadsheets.
Ensure funds are deposited within 72 hours of receipt and maintain compliance with Federal and State guidelines (SB 245).
Create, log, and assign Document Locator Numbers (DLN) to payments for scanning and digital record creation; verify payment data with scanning contractors.
Cross-train in other areas of the Accounts Receivable Department to serve as backup as needed.
Work on special assignments and projects as determined by management to meet business needs and deadlines.
Knowledge, Skills And Abilities (KSAs)
Knowledge of policies and procedures for cash handling or fund processing.
Skill in the use of personal computers, auxiliary equipment, and various software applications.
Skill in problem identification and resolution.
Ability to interpret and apply accounting data and work accurately with numerical detail.
Ability to meet established deadlines and prepare accurate reports.
Ability to communicate effectively and professionally with clients, providers, agency staff, and others.
Ability to work under general supervision with limited latitude for initiative and independent judgment.
Qualifications / Initial Screening Criteria
Experience in computer-based inquiry and data entry in an accounting system (preferred).
Experience using MS Word, Excel, Outlook, and MS Teams (preferred).
Experience opening, sorting, and processing incoming mail including payments (preferred).
Excellent written communication demonstrated by detail and completeness of information on the State job application.
High school diploma or equivalent.
Additional Information
Work effectively with diverse groups and maintain strong working relationships in a secure environment.
In-office work five days a week in Austin, Texas; standard shift Monday through Friday, 8:00 AM–5:00 PM.
Shift hours and telework eligibility follow state and agency policies and the discretion of the supervisor and business needs.
Pre-employment checks may be required, including background checks and eligibility verification. HHSC uses E-Verify; bring I-9 documentation on the first day.
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