Cash Management Coordinator (Accounting Tech III): DORA/Division of Professions
GovernmentJobs.com, Denver, CO, United States
Job Title
The Division of Professions and Occupations (DPO) protects consumers in the state of Colorado through licensing and regulatory enforcement for approximately 50 professions, occupations, and businesses, and the corollary regulatory environment.
The work unit exists to support the Centralized Services Manager as an internal and external-facing position focused on the division's cash management team. The position is located within the Centralized Services team, which provides customer support, licensing, examinations and statistics, along with oversight of the division's programs and systems.
Position:
SJA 988
This position exists to perform technical accounting duties, including verifying accuracy of cash receipts, recording fiscal payments, reconciling fees received, validating daily deposits, processing insufficient funds and delinquent payments, issuing refunds, and processing payments and purchase requisitions.
Duties include, but are not limited to:
Receiving and verifying the accuracy of receipts, including cash, money orders, and checks by verifying those receipts against the cash/check log reports generated out of the division's systems and assuring that all receipts balance with the report;
Performing fiscal payment entry, which includes verifying licensees are in the licensing system, or by entering the licensee record as necessary, such as entering the appropriate license type, fee type, and revenue amounts;
Assisting division staff with understanding accounting requirements, and researching, identifying and addressing issues with internal teams to improve operations standards;
Determining the appropriate accounting codes to accurately identify where receipts are to be deposited and where refunds should be credited;
Ensuring that all receipts for the division are reconciled accurately on a daily basis and validated against the deposit, as well as detecting discrepancies immediately and tracking problems to the appropriate source so they can be corrected;
Performing payment distribution by receiving, verifying and recording warrants and EFT reports, including researching warrants that were returned and determining the appropriate forwarding requirements;
Processing board member reimbursements for 22 different boards, including ravel and any associated travel expenses;
Ensuring that purchase requisitions comply with applicable laws, rules, policies and guidelines.
Minimum Qualifications (MQs):
There are two ways to qualify for this position: 1) Experience OR 2) A Combination of Education and Experience
Option 1: Experience
Three (3) years of technical accounting/bookkeeping experience that includes reconciliation of Accounts Payable and Accounts Receivable, as well as performing all of the following functions:
Recording/tracking payments;
Validating and processing deposits;
Processing purchase requisitions.
Option 2: A Combination of Education AND Experience
Associate's Degree and Experience: Graduation from an accredited college or university with an associate's degree in accounting, business, finance, public administration, education, communication, general studies, statistics, or in a field of study directly related to the work assignment;
AND
One (1) year of technical accounting/bookkeeping experience that includes reconciliation of Accounts Payable and Accounts Receivable, as well as performing all of the following functions:
Recording/tracking payments;
Validating and processing deposits;
Processing purchase requisitions.
OR
Bachelor's Degree and Experience: Graduation from an accredited college or university with a bachelor's degree in accounting, business, finance, public administration, education, communication, general studies, statistics, or in a field of study directly related to the work assignment.
Document this experience in your application IN DETAIL, as your experience will not be inferred or assumed. Part-time experience will be prorated.
Required Competencies:
The following knowledge, skills, abilities, and personal characteristics are required competencies and may be considered during the selection process (including examination and/or interview):
Ability to assemble financials from a variety of sources and organize data into compelling reports to accomplish business objectives;
Demonstrated written communication skills, including the ability to convey information to various stakeholders in a clear, accurate, and concise written manner;
Demonstrated verbal communication skills, including the ability to effectively convey information to audiences in a concise manner;
Demonstrated attention to detail;
Demonstrated critical thinking and analytical skills, including having the ability to evaluate information in order to apply knowledge and to decide on the most appropriate course of action;
Demonstrated prioritization skills, including planning, organizing tasks, and managing work assignments;
Demonstrated time management skills, including the ability to multitask to effectively manage competing and constantly changing priorities in order to meet tight deadlines;
Demonstrated ability to understand and abide by workplace principles, practices and behaviors as internally identified and defined by the division and department;
Demonstrated ability to read, understand, interpret, apply, and explain laws, rules, policies, and procedures;
Sound judgment and the confidence to make decisions on a routine basis;
Ability to travel independently, including work in-office, as required by business needs and scheduled by the supervisor;
Integrity and high ethical standards;
Accountability, reliability, including attendance;
Ability to maintain confidential, controversial, or sensitive information;
Self-starter, including the ability to work independently, learn new processes, utilize own knowledge and that of supervisor, and complete work with minimal supervision;
Demonstrated professional demeanor;
Knowledge and understanding in the use of PC software applications including Microsoft Office (Access, Word, Excel, etc.), and Google Suite (Doc's, Sheets, Slides, etc).
Conditions of Employment:
Candidates who fail to meet the conditions of employment will be removed from consideration.
The successful passing of a reference check and/or, if required, a background check.
Ability to travel independently, including work in-office, as required by business need and scheduled by the supervisor.
Required Application Materials:
Interested individuals must submit the following online:
A completed State of Colorado Application
(log-in to your current NeoGov account or create a NeoGov account to complete the online application). Note: Incomplete applications, including incomplete work history sections or "see rsum," "see attachment," or "see addendum" statements, will not be accepted in lieu of a completed application form.
A current email address
on your application, as all communication pertaining to this position will be conducted via email. Please set up your email to accept messages from info@governmentjobs.com and '@state.co.us' addresses, and check your email often. Note: The department cannot guarantee the successful delivery of email, including incorrect filtering into junk mail folders.
A detailed cover letter , explaining how you meet the required competencies and how your accomplishments, qualifications, skills, areas of expertise, personal characteristics, etc. make you a good fit for this position; you may also attach additional documents that demonstrate this.
The Division of Professions and Occupations (DPO) protects consumers in the state of Colorado through licensing and regulatory enforcement for approximately 50 professions, occupations, and businesses, and the corollary regulatory environment.
The work unit exists to support the Centralized Services Manager as an internal and external-facing position focused on the division's cash management team. The position is located within the Centralized Services team, which provides customer support, licensing, examinations and statistics, along with oversight of the division's programs and systems.
Position:
SJA 988
This position exists to perform technical accounting duties, including verifying accuracy of cash receipts, recording fiscal payments, reconciling fees received, validating daily deposits, processing insufficient funds and delinquent payments, issuing refunds, and processing payments and purchase requisitions.
Duties include, but are not limited to:
Receiving and verifying the accuracy of receipts, including cash, money orders, and checks by verifying those receipts against the cash/check log reports generated out of the division's systems and assuring that all receipts balance with the report;
Performing fiscal payment entry, which includes verifying licensees are in the licensing system, or by entering the licensee record as necessary, such as entering the appropriate license type, fee type, and revenue amounts;
Assisting division staff with understanding accounting requirements, and researching, identifying and addressing issues with internal teams to improve operations standards;
Determining the appropriate accounting codes to accurately identify where receipts are to be deposited and where refunds should be credited;
Ensuring that all receipts for the division are reconciled accurately on a daily basis and validated against the deposit, as well as detecting discrepancies immediately and tracking problems to the appropriate source so they can be corrected;
Performing payment distribution by receiving, verifying and recording warrants and EFT reports, including researching warrants that were returned and determining the appropriate forwarding requirements;
Processing board member reimbursements for 22 different boards, including ravel and any associated travel expenses;
Ensuring that purchase requisitions comply with applicable laws, rules, policies and guidelines.
Minimum Qualifications (MQs):
There are two ways to qualify for this position: 1) Experience OR 2) A Combination of Education and Experience
Option 1: Experience
Three (3) years of technical accounting/bookkeeping experience that includes reconciliation of Accounts Payable and Accounts Receivable, as well as performing all of the following functions:
Recording/tracking payments;
Validating and processing deposits;
Processing purchase requisitions.
Option 2: A Combination of Education AND Experience
Associate's Degree and Experience: Graduation from an accredited college or university with an associate's degree in accounting, business, finance, public administration, education, communication, general studies, statistics, or in a field of study directly related to the work assignment;
AND
One (1) year of technical accounting/bookkeeping experience that includes reconciliation of Accounts Payable and Accounts Receivable, as well as performing all of the following functions:
Recording/tracking payments;
Validating and processing deposits;
Processing purchase requisitions.
OR
Bachelor's Degree and Experience: Graduation from an accredited college or university with a bachelor's degree in accounting, business, finance, public administration, education, communication, general studies, statistics, or in a field of study directly related to the work assignment.
Document this experience in your application IN DETAIL, as your experience will not be inferred or assumed. Part-time experience will be prorated.
Required Competencies:
The following knowledge, skills, abilities, and personal characteristics are required competencies and may be considered during the selection process (including examination and/or interview):
Ability to assemble financials from a variety of sources and organize data into compelling reports to accomplish business objectives;
Demonstrated written communication skills, including the ability to convey information to various stakeholders in a clear, accurate, and concise written manner;
Demonstrated verbal communication skills, including the ability to effectively convey information to audiences in a concise manner;
Demonstrated attention to detail;
Demonstrated critical thinking and analytical skills, including having the ability to evaluate information in order to apply knowledge and to decide on the most appropriate course of action;
Demonstrated prioritization skills, including planning, organizing tasks, and managing work assignments;
Demonstrated time management skills, including the ability to multitask to effectively manage competing and constantly changing priorities in order to meet tight deadlines;
Demonstrated ability to understand and abide by workplace principles, practices and behaviors as internally identified and defined by the division and department;
Demonstrated ability to read, understand, interpret, apply, and explain laws, rules, policies, and procedures;
Sound judgment and the confidence to make decisions on a routine basis;
Ability to travel independently, including work in-office, as required by business needs and scheduled by the supervisor;
Integrity and high ethical standards;
Accountability, reliability, including attendance;
Ability to maintain confidential, controversial, or sensitive information;
Self-starter, including the ability to work independently, learn new processes, utilize own knowledge and that of supervisor, and complete work with minimal supervision;
Demonstrated professional demeanor;
Knowledge and understanding in the use of PC software applications including Microsoft Office (Access, Word, Excel, etc.), and Google Suite (Doc's, Sheets, Slides, etc).
Conditions of Employment:
Candidates who fail to meet the conditions of employment will be removed from consideration.
The successful passing of a reference check and/or, if required, a background check.
Ability to travel independently, including work in-office, as required by business need and scheduled by the supervisor.
Required Application Materials:
Interested individuals must submit the following online:
A completed State of Colorado Application
(log-in to your current NeoGov account or create a NeoGov account to complete the online application). Note: Incomplete applications, including incomplete work history sections or "see rsum," "see attachment," or "see addendum" statements, will not be accepted in lieu of a completed application form.
A current email address
on your application, as all communication pertaining to this position will be conducted via email. Please set up your email to accept messages from info@governmentjobs.com and '@state.co.us' addresses, and check your email often. Note: The department cannot guarantee the successful delivery of email, including incorrect filtering into junk mail folders.
A detailed cover letter , explaining how you meet the required competencies and how your accomplishments, qualifications, skills, areas of expertise, personal characteristics, etc. make you a good fit for this position; you may also attach additional documents that demonstrate this.