Accounts Payable Specialist
Aston Carter, Boca Raton, FL, United States
Accounts Payable Specialist with SAP Experience Required
The Accounts Payable Specialist is responsible for processing, reviewing, and managing all accounts payable activities to ensure accurate and timely payment of vendor invoices. This role supports the Finance team by maintaining strong financial controls, reconciling accounts, and ensuring compliance with company policies and applicable regulations.
Responsibilities
Process high-volume vendor invoices accurately and on time.
Perform 2-way and 3-way matching of invoices, purchase orders, and receiving documents.
Enforce the No PO, No Payment policy and escalate non-compliant invoices.
Review invoices for accuracy, proper approval, and compliance with company policies.
Prepare and process weekly and monthly payment runs (ACH, wire, checks).
Prepare and analyze GR/IR (Goods Receipt / Invoice Receipt) reports; investigate variances and coordinate resolution with Procurement and Receiving teams.
Produce and analyze weekly AP aging reports; identify overdue items and recommend corrective actions.
Perform regular reconciliations for top 10 vendors and resolve discrepancies.
Reconcile vendor statements and resolve pricing, quantity, and timing issues.
Prepare and review annual 1099 reports, ensuring accurate vendor classifications and payment totals.
Support internal control reporting (ICSA), ensuring AP controls are documented and functioning effectively.
Record AP transactions and adjustments in the general ledger.
Assist with month-end and year-end close activities, including accruals and account reconciliations.
Support internal and external audits by providing documentation and explanations.
Communicate professionally with vendors and internal stakeholders to resolve issues.
Identify and recommend process improvements to enhance efficiency and strengthen controls.
Essential Skills
Experience using Excel, including intermediate skills such as vlookups and pivot tables.
Experience using SAP or a similar ERP (Oracle, Peoplesoft, D365, etc.).
Strong understanding of accounts payable processes and internal controls.
Attention to detail and strong organizational skills.
Ability to meet deadlines in a fast-paced environment.
Strong communication and problem-solving skills.
Additional Skills & Qualifications
Pursuing a degree in Finance, Accounting, or Business Administration is preferred.
2+ years of accounts payable or general accounting experience.
Work Environment
The position offers 1-2 weeks of training. The work hours are from 8:30 AM to 5:00 PM with a 30-minute lunch break. The Accounts Payable Specialist will report to the head of accounting, working alongside a team of 2 in AP and 2 in AR. The company provides a stable work environment with opportunities for growth, excellent benefits, including affordable insurance options, annual bonuses, profit sharing, stock options, and a 401K with a 5% match.
Job Type & Location
This is a Contract to Hire position based out of Boca Raton, FL.
Pay and Benefits
The pay range for this position is $24.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Boca Raton, FL.
Application Deadline
This position is anticipated to close on May 12, 2026.
The Accounts Payable Specialist is responsible for processing, reviewing, and managing all accounts payable activities to ensure accurate and timely payment of vendor invoices. This role supports the Finance team by maintaining strong financial controls, reconciling accounts, and ensuring compliance with company policies and applicable regulations.
Responsibilities
Process high-volume vendor invoices accurately and on time.
Perform 2-way and 3-way matching of invoices, purchase orders, and receiving documents.
Enforce the No PO, No Payment policy and escalate non-compliant invoices.
Review invoices for accuracy, proper approval, and compliance with company policies.
Prepare and process weekly and monthly payment runs (ACH, wire, checks).
Prepare and analyze GR/IR (Goods Receipt / Invoice Receipt) reports; investigate variances and coordinate resolution with Procurement and Receiving teams.
Produce and analyze weekly AP aging reports; identify overdue items and recommend corrective actions.
Perform regular reconciliations for top 10 vendors and resolve discrepancies.
Reconcile vendor statements and resolve pricing, quantity, and timing issues.
Prepare and review annual 1099 reports, ensuring accurate vendor classifications and payment totals.
Support internal control reporting (ICSA), ensuring AP controls are documented and functioning effectively.
Record AP transactions and adjustments in the general ledger.
Assist with month-end and year-end close activities, including accruals and account reconciliations.
Support internal and external audits by providing documentation and explanations.
Communicate professionally with vendors and internal stakeholders to resolve issues.
Identify and recommend process improvements to enhance efficiency and strengthen controls.
Essential Skills
Experience using Excel, including intermediate skills such as vlookups and pivot tables.
Experience using SAP or a similar ERP (Oracle, Peoplesoft, D365, etc.).
Strong understanding of accounts payable processes and internal controls.
Attention to detail and strong organizational skills.
Ability to meet deadlines in a fast-paced environment.
Strong communication and problem-solving skills.
Additional Skills & Qualifications
Pursuing a degree in Finance, Accounting, or Business Administration is preferred.
2+ years of accounts payable or general accounting experience.
Work Environment
The position offers 1-2 weeks of training. The work hours are from 8:30 AM to 5:00 PM with a 30-minute lunch break. The Accounts Payable Specialist will report to the head of accounting, working alongside a team of 2 in AP and 2 in AR. The company provides a stable work environment with opportunities for growth, excellent benefits, including affordable insurance options, annual bonuses, profit sharing, stock options, and a 401K with a 5% match.
Job Type & Location
This is a Contract to Hire position based out of Boca Raton, FL.
Pay and Benefits
The pay range for this position is $24.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Boca Raton, FL.
Application Deadline
This position is anticipated to close on May 12, 2026.