Accounts Payable Specialist
HireLevel., Lebanon, TN, United States
Job Summary
This role is responsible for processing vendor invoices, executing payments, maintaining accurate financial records, and supporting cash flow visibility. The position works closely with Supply Chain and Accounting to ensure accurate invoice matching and timely payment processing, while maintaining strong vendor relationships. This is a standalone AP role reporting to the Accounting Director and supporting leadership with financial visibility.
Key Responsibilities
Accounts Payable Processing
Receive, review, and enter 50–100 vendor invoices per week into Microsoft Dynamics Business Central
Perform 3-way matching (purchase order, receipt, invoice) to ensure accuracy prior to posting
Investigate and resolve discrepancies with purchasing, receiving, and vendors
Ensure proper general ledger coding and supporting documentation
Payment Processing
Prepare and process payments via ACH, check, online platforms, and credit card
Maintain payment schedules to ensure timely and accurate disbursements
Print checks and obtain required approvals/signatures
Coordinate with leadership on payment timing and priorities
Purchase Order & Receiving Coordination
Receive purchase orders in the system and match against invoices
Generate purchase orders as needed
Work with warehouse/receiving teams to resolve quantity or delivery issues
Freight Invoice Management
Review and process freight invoices for accuracy
File and track freight claims and disputes (typically on a weekly basis)
Communicate with carriers and internal teams to resolve billing issues
Reconciliation & Financial Accuracy
Perform monthly bank account and credit card reconciliations
Investigate discrepancies and ensure accurate financial records
Assist with month-end close activities as needed
Reporting & Cash Flow Visibility
Maintain and update spreadsheets tracking: Bills due, Open invoices, Outstanding payments/checks
Provide regular visibility to the President and Accounting Director on upcoming cash requirements
Process Improvement
Identify opportunities to improve AP processes and efficiency
Maintain organized records for audit readiness
Ensure compliance with internal controls and company policies
Qualifications
Required:
Experience in accounts payable or general accounting
Experience working in an ERP system (Microsoft Dynamics Business Central preferred)
Strong Excel and spreadsheet management skills
Solid understanding of accounting principles (AP, GL coding, reconciliations)
High level of accuracy and attention to detail
Strong organizational and time management skills
Ability to work independently and manage a high-volume workload
Preferred:
Experience in a manufacturing, food production, or inventory-based environment
Experience handling freight invoices, claims, or logistics billing
Work Environment & Requirements
Primarily office-based role with extended periods of computer work
Regular attendance required
Ability to manage deadlines in a fast-paced environment
Additional Information
This is a standalone Accounts Payable role working closely with Accounts Receivable and the Accounting Director
The role requires a high level of confidentiality and professionalism when handling financial information
Performance Expectations
Timely and accurate invoice processing
On-time payment execution across all payment methods
Effective resolution of invoice discrepancies and freight disputes
Accurate reconciliation of accounts
Clear and consistent reporting of cash obligations
Ways to Apply
Submit Application below
Apply directly on our website here
Check out our job openings here
Call us at 615-469-0584
Who is HireLevel?
HireLevel is not just your average HR solutions company; we are the wizards of recruitment, payroll, and all things HR. We offer a range of career options and services, including temp to hire and direct hire.
At HireLevel, we’re dedicated to supporting our employees’ well-being and work-life balance. We offer a comprehensive benefits package, including health insurance options and paid time off, to help you thrive personally and professionally.
Join our team and experience a workplace that values your growth, health, and future. Apply now at https://jobs.hirelevel.com/
HireLevel is an equal opportunity employer.
HireLevel, Murfreesboro: 171 Mall Circle Drive in Murfreesboro, TN 37129
#J-18808-Ljbffr
This role is responsible for processing vendor invoices, executing payments, maintaining accurate financial records, and supporting cash flow visibility. The position works closely with Supply Chain and Accounting to ensure accurate invoice matching and timely payment processing, while maintaining strong vendor relationships. This is a standalone AP role reporting to the Accounting Director and supporting leadership with financial visibility.
Key Responsibilities
Accounts Payable Processing
Receive, review, and enter 50–100 vendor invoices per week into Microsoft Dynamics Business Central
Perform 3-way matching (purchase order, receipt, invoice) to ensure accuracy prior to posting
Investigate and resolve discrepancies with purchasing, receiving, and vendors
Ensure proper general ledger coding and supporting documentation
Payment Processing
Prepare and process payments via ACH, check, online platforms, and credit card
Maintain payment schedules to ensure timely and accurate disbursements
Print checks and obtain required approvals/signatures
Coordinate with leadership on payment timing and priorities
Purchase Order & Receiving Coordination
Receive purchase orders in the system and match against invoices
Generate purchase orders as needed
Work with warehouse/receiving teams to resolve quantity or delivery issues
Freight Invoice Management
Review and process freight invoices for accuracy
File and track freight claims and disputes (typically on a weekly basis)
Communicate with carriers and internal teams to resolve billing issues
Reconciliation & Financial Accuracy
Perform monthly bank account and credit card reconciliations
Investigate discrepancies and ensure accurate financial records
Assist with month-end close activities as needed
Reporting & Cash Flow Visibility
Maintain and update spreadsheets tracking: Bills due, Open invoices, Outstanding payments/checks
Provide regular visibility to the President and Accounting Director on upcoming cash requirements
Process Improvement
Identify opportunities to improve AP processes and efficiency
Maintain organized records for audit readiness
Ensure compliance with internal controls and company policies
Qualifications
Required:
Experience in accounts payable or general accounting
Experience working in an ERP system (Microsoft Dynamics Business Central preferred)
Strong Excel and spreadsheet management skills
Solid understanding of accounting principles (AP, GL coding, reconciliations)
High level of accuracy and attention to detail
Strong organizational and time management skills
Ability to work independently and manage a high-volume workload
Preferred:
Experience in a manufacturing, food production, or inventory-based environment
Experience handling freight invoices, claims, or logistics billing
Work Environment & Requirements
Primarily office-based role with extended periods of computer work
Regular attendance required
Ability to manage deadlines in a fast-paced environment
Additional Information
This is a standalone Accounts Payable role working closely with Accounts Receivable and the Accounting Director
The role requires a high level of confidentiality and professionalism when handling financial information
Performance Expectations
Timely and accurate invoice processing
On-time payment execution across all payment methods
Effective resolution of invoice discrepancies and freight disputes
Accurate reconciliation of accounts
Clear and consistent reporting of cash obligations
Ways to Apply
Submit Application below
Apply directly on our website here
Check out our job openings here
Call us at 615-469-0584
Who is HireLevel?
HireLevel is not just your average HR solutions company; we are the wizards of recruitment, payroll, and all things HR. We offer a range of career options and services, including temp to hire and direct hire.
At HireLevel, we’re dedicated to supporting our employees’ well-being and work-life balance. We offer a comprehensive benefits package, including health insurance options and paid time off, to help you thrive personally and professionally.
Join our team and experience a workplace that values your growth, health, and future. Apply now at https://jobs.hirelevel.com/
HireLevel is an equal opportunity employer.
HireLevel, Murfreesboro: 171 Mall Circle Drive in Murfreesboro, TN 37129
#J-18808-Ljbffr