Accounts Payable Associate
KSC Foods, LLC, Phoenix, AZ, United States
Job Description
Job Description
Position Summary
The Accounts Payable Associate supports the organization's accounts payable operations in a high-volume transportation and warehousing environment. This role focuses on accurately processing vendor invoices, maintaining vendor records, and ensuring timely payments in accordance with company policies.
The position works closely with vendors, operations staff, and the finance team to ensure invoices are processed efficiently and accurately.
Essential Duties & Responsibilities
Invoice Processing
Review, verify, and process vendor invoices for accuracy and proper coding
Match invoices with supporting documentation where applicable
Maintain accurate records of processed invoices and supporting documentation
Resolve invoice discrepancies by coordinating with vendors and internal departments
Payment Processing
Prepare vendor payments in accordance with company schedules and procedures
Assist with ACH, check, or electronic payment processing
Maintain organized records of payment transactions
Vendor Support
Respond to vendor inquiries regarding invoice status or payment timing
Maintain vendor records and ensure required documentation is on file
Assist in resolving vendor billing issues
Operational Support
Communicate with warehouse and operational teams regarding invoice questions
Maintain organized accounts payable files and documentation
Assist the finance team with other administrative accounting tasks as needed
Qualifications
Required
2–5 years of accounts payable experience
Experience processing invoices in a high-volume environment
Basic proficiency in Microsoft Excel
Strong attention to detail and organizational skills
Ability to work independently and manage workload priorities
Preferred
Experience in transportation, logistics, warehousing, or distribution is helpful but not required
Experience working with accounting or ERP systems
Work Environment
This role is based in the corporate office and requires occasional communication with operational warehouse teams.
Compensation
$23-$27 hourly (non-exempt)
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Job Description
Position Summary
The Accounts Payable Associate supports the organization's accounts payable operations in a high-volume transportation and warehousing environment. This role focuses on accurately processing vendor invoices, maintaining vendor records, and ensuring timely payments in accordance with company policies.
The position works closely with vendors, operations staff, and the finance team to ensure invoices are processed efficiently and accurately.
Essential Duties & Responsibilities
Invoice Processing
Review, verify, and process vendor invoices for accuracy and proper coding
Match invoices with supporting documentation where applicable
Maintain accurate records of processed invoices and supporting documentation
Resolve invoice discrepancies by coordinating with vendors and internal departments
Payment Processing
Prepare vendor payments in accordance with company schedules and procedures
Assist with ACH, check, or electronic payment processing
Maintain organized records of payment transactions
Vendor Support
Respond to vendor inquiries regarding invoice status or payment timing
Maintain vendor records and ensure required documentation is on file
Assist in resolving vendor billing issues
Operational Support
Communicate with warehouse and operational teams regarding invoice questions
Maintain organized accounts payable files and documentation
Assist the finance team with other administrative accounting tasks as needed
Qualifications
Required
2–5 years of accounts payable experience
Experience processing invoices in a high-volume environment
Basic proficiency in Microsoft Excel
Strong attention to detail and organizational skills
Ability to work independently and manage workload priorities
Preferred
Experience in transportation, logistics, warehousing, or distribution is helpful but not required
Experience working with accounting or ERP systems
Work Environment
This role is based in the corporate office and requires occasional communication with operational warehouse teams.
Compensation
$23-$27 hourly (non-exempt)
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