Accounts Payable Clerk (Grants Management)
Wakefield Public Schools, Wakefield, MA, United States
Accounts Payable Clerk
The Accounts Payable Clerk is responsible for performing standard accounts payable functions while also supporting the financial administration and compliance of school district grants. This role ensures timely and accurate processing of invoices, maintains financial records, and assists in tracking and reporting grant expenditures in accordance with federal, state, and local regulations.
Key Responsibilities
Accounts Payable Functions
Process invoices, purchase orders, and payment requests in a timely and accurate manner
Verify approvals, coding, and supporting documentation for all expenditures
Prepare and process checks, ACH payments, deposits and warrant runs
Reconcile vendor statements and resolve discrepancies
Maintain vendor files, including W-9s and related documentation
Respond to vendor inquiries and maintain positive relationships
Assist with month-end and year-end closing processes
Ensure compliance with school district policies and municipal finance regulations
Approve online ordering
Grant Management Support
Track grant budgets, expenditures, and balances across multiple funding sources
Ensure expenditures are allowable and aligned with grant requirements
Assist with grant reporting, documentation, and audits
Collaborate with program managers to monitor spending and budget adherence
Maintain organized records for all grant-related financial activity
Support reimbursement requests and financial submissions to granting agencies
Required Qualifications
High School Diploma (Associate's degree or higher in Accounting, Finance, Business Administration, or related field preferred).
2+ years of accounts payable or general accounting experience
Strong understanding of basic accounting principles
Proficiency in Microsoft Office, including Word and Excel
Preferred Qualifications
Experience in a school district, municipality, or public sector environment
Familiarity with grant accounting or fund accounting
Knowledge of state and federal grant compliance requirements
Experience with ERP systems, with preference for Munis
Key Skills & Competencies
Strong attention to detail and accuracy
Organizational and time management skills
Ability to handle confidential financial information
Proficiency in Microsoft Excel and accounting systems
Effective communication and interpersonal skills
Problem-solving and analytical thinking
Ability to manage multiple priorities and deadlines
Knowledge of accounts payable processes and internal controls
Physical Requirements
Prolonged periods of sitting and computer use
Ability to handle paperwork and light filing
This is an office environment within a public school administrative setting
Compensation $27.75 to $36.85 per hour as per the Clerical Unit contract.
The Accounts Payable Clerk is responsible for performing standard accounts payable functions while also supporting the financial administration and compliance of school district grants. This role ensures timely and accurate processing of invoices, maintains financial records, and assists in tracking and reporting grant expenditures in accordance with federal, state, and local regulations.
Key Responsibilities
Accounts Payable Functions
Process invoices, purchase orders, and payment requests in a timely and accurate manner
Verify approvals, coding, and supporting documentation for all expenditures
Prepare and process checks, ACH payments, deposits and warrant runs
Reconcile vendor statements and resolve discrepancies
Maintain vendor files, including W-9s and related documentation
Respond to vendor inquiries and maintain positive relationships
Assist with month-end and year-end closing processes
Ensure compliance with school district policies and municipal finance regulations
Approve online ordering
Grant Management Support
Track grant budgets, expenditures, and balances across multiple funding sources
Ensure expenditures are allowable and aligned with grant requirements
Assist with grant reporting, documentation, and audits
Collaborate with program managers to monitor spending and budget adherence
Maintain organized records for all grant-related financial activity
Support reimbursement requests and financial submissions to granting agencies
Required Qualifications
High School Diploma (Associate's degree or higher in Accounting, Finance, Business Administration, or related field preferred).
2+ years of accounts payable or general accounting experience
Strong understanding of basic accounting principles
Proficiency in Microsoft Office, including Word and Excel
Preferred Qualifications
Experience in a school district, municipality, or public sector environment
Familiarity with grant accounting or fund accounting
Knowledge of state and federal grant compliance requirements
Experience with ERP systems, with preference for Munis
Key Skills & Competencies
Strong attention to detail and accuracy
Organizational and time management skills
Ability to handle confidential financial information
Proficiency in Microsoft Excel and accounting systems
Effective communication and interpersonal skills
Problem-solving and analytical thinking
Ability to manage multiple priorities and deadlines
Knowledge of accounts payable processes and internal controls
Physical Requirements
Prolonged periods of sitting and computer use
Ability to handle paperwork and light filing
This is an office environment within a public school administrative setting
Compensation $27.75 to $36.85 per hour as per the Clerical Unit contract.