Office Manager
Actalent, Tempe, AZ, United States
Job Title: Office Manager
Job Description
The Office Manager oversees daily office operations to ensure a smooth, efficient, and professional workplace. This role combines administrative leadership, accounting support, and facilities coordination to support teams across the organization. The Office Manager serves as a central point of contact for employees and leadership, helping to maintain clear communication, consistent office policies, and a positive work environment with opportunities for growth.
Responsibilities
Oversee daily office operations to ensure a smooth, efficient, and well-organized workflow.
Provide accounting support, including Accounts Payable and Accounts Receivable, in coordination with the corporate accounting team.
Manage office supplies and equipment, including ordering, inventory control, and cost-effective purchasing.
Coordinate and maintain relationships with vendors and service providers.
Organize and coordinate office maintenance and facility management activities to keep the workplace safe, clean, and functional.
Provide administrative support by scheduling meetings, managing calendars, and handling correspondence.
Organize and plan company events, meetings, and team-building activities to support a strong internal culture.
Maintain and update office policies and procedures to support efficient company operations.
Serve as a liaison between employees and management to support communication and issue resolution.
Ensure compliance with health and safety regulations within the office environment.
Support front desk activities, including greeting visitors and assisting with general inquiries as needed.
Assist with special projects and other administrative tasks as assigned by leadership.
Essential Skills
Proven experience as an Office Manager or in a similar office administration role.
Bachelor’s degree in Business Administration, Office Management, or a related field, or equivalent combination of education, training, and experience.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Experience providing accounting support, including Accounts Payable and Accounts Receivable (AR/AP).
Strong verbal and written communication skills for interacting with employees, leadership, vendors, and visitors.
Exceptional organizational skills and attention to detail in managing multiple tasks and priorities.
Ability to prioritize and manage multiple responsibilities efficiently in a fast-paced office environment.
Experience working with ERP systems to support accounting or operational processes.
Administrative support experience, including data entry and document management.
Comfort working at the front desk and providing professional, courteous support to visitors and team members.
Additional Skills & Quote Qualifications
Experience in facility management and vendor coordination is a plus.
Experience with payroll processes is beneficial.
Excel data entry experience to support financial and operational reporting.
Ability to contribute to planning and coordinating company events and team-building activities.
Demonstrated ability to work independently while collaborating effectively with cross-functional teams.
Flexibility to take on special projects and new responsibilities as the company grows.
Company may consider additional experience, training, or certifications in lieu of specific educational requirements where appropriate.
Work Environment
This is an onsite role based in a nice, modern building that offers a comfortable and professional office setting. You will work in a family-oriented company culture that values internal growth and development. The environment supports close collaboration with colleagues, vendors, and leadership. The role involves working with standard office technologies, including Microsoft Office Suite, ERP systems, and typical office equipment. The office setting is designed to be welcoming and efficient, with a focus on maintaining a well-organized workspace and a positive day-to-day experience.
Job Type & Location
This is a Contract to Hire position based out of Tempe, AZ.
Pay and Benefits
The pay range for this position is $30.00 - $40.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Tempe,AZ.
Application Deadline
This position is anticipated to close on May 11, 2026.
Diversity, Equity & Inclusion
At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
Actalent is an equal opportunity employer.
#J-18808-Ljbffr
Job Description
The Office Manager oversees daily office operations to ensure a smooth, efficient, and professional workplace. This role combines administrative leadership, accounting support, and facilities coordination to support teams across the organization. The Office Manager serves as a central point of contact for employees and leadership, helping to maintain clear communication, consistent office policies, and a positive work environment with opportunities for growth.
Responsibilities
Oversee daily office operations to ensure a smooth, efficient, and well-organized workflow.
Provide accounting support, including Accounts Payable and Accounts Receivable, in coordination with the corporate accounting team.
Manage office supplies and equipment, including ordering, inventory control, and cost-effective purchasing.
Coordinate and maintain relationships with vendors and service providers.
Organize and coordinate office maintenance and facility management activities to keep the workplace safe, clean, and functional.
Provide administrative support by scheduling meetings, managing calendars, and handling correspondence.
Organize and plan company events, meetings, and team-building activities to support a strong internal culture.
Maintain and update office policies and procedures to support efficient company operations.
Serve as a liaison between employees and management to support communication and issue resolution.
Ensure compliance with health and safety regulations within the office environment.
Support front desk activities, including greeting visitors and assisting with general inquiries as needed.
Assist with special projects and other administrative tasks as assigned by leadership.
Essential Skills
Proven experience as an Office Manager or in a similar office administration role.
Bachelor’s degree in Business Administration, Office Management, or a related field, or equivalent combination of education, training, and experience.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Experience providing accounting support, including Accounts Payable and Accounts Receivable (AR/AP).
Strong verbal and written communication skills for interacting with employees, leadership, vendors, and visitors.
Exceptional organizational skills and attention to detail in managing multiple tasks and priorities.
Ability to prioritize and manage multiple responsibilities efficiently in a fast-paced office environment.
Experience working with ERP systems to support accounting or operational processes.
Administrative support experience, including data entry and document management.
Comfort working at the front desk and providing professional, courteous support to visitors and team members.
Additional Skills & Quote Qualifications
Experience in facility management and vendor coordination is a plus.
Experience with payroll processes is beneficial.
Excel data entry experience to support financial and operational reporting.
Ability to contribute to planning and coordinating company events and team-building activities.
Demonstrated ability to work independently while collaborating effectively with cross-functional teams.
Flexibility to take on special projects and new responsibilities as the company grows.
Company may consider additional experience, training, or certifications in lieu of specific educational requirements where appropriate.
Work Environment
This is an onsite role based in a nice, modern building that offers a comfortable and professional office setting. You will work in a family-oriented company culture that values internal growth and development. The environment supports close collaboration with colleagues, vendors, and leadership. The role involves working with standard office technologies, including Microsoft Office Suite, ERP systems, and typical office equipment. The office setting is designed to be welcoming and efficient, with a focus on maintaining a well-organized workspace and a positive day-to-day experience.
Job Type & Location
This is a Contract to Hire position based out of Tempe, AZ.
Pay and Benefits
The pay range for this position is $30.00 - $40.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Tempe,AZ.
Application Deadline
This position is anticipated to close on May 11, 2026.
Diversity, Equity & Inclusion
At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
Actalent is an equal opportunity employer.
#J-18808-Ljbffr