Shipping and Inventory Coordinator
Cirba Solutions, Lancaster, OH, United States
Shipping Coordinator
The Shipping Coordinator is responsible for managing all inbound and outbound documentation, ensuring accuracy within D365, coordinating inventory flow, cycle counting, and supporting warehouse operations. This role maintains compliance with DOT, Environmental Health & Safety (EHS) standards, and internal facility requirements while communicating effectively across logistics, operations, and warehouse teams.
Key Responsibilities
Inbound & Outbound Documentation
Handle and complete all paperwork for inbound and outbound shipments.
Confirm that all Bills of Lading (BOLs) are signed, accurate, and properly documented in D365.
Immediately close all shipments as they arrive or leave the facility.
Inventory Coordination
Work closely with logistics to maintain a steady flow of materials entering and leaving the facility.
Manage inventory levels, perform adjustments, and ensure accuracy across all warehouse locations.
Provide accurate picking lists and verify that all staged materials match required documentation before shipping
Coordinate the creating and closing of all Work Orders and Production orders ensuring that accurate information is flowing to Finance in near real time.
Champion the cycle count process by monitoring and actioning issues as they are identified.
Collaborate with Manufacturing to ensure the correct material is stage each day at the production lines and offtakes are clearly marked and accurate in D365.
Trailer & Storage Management
Manage, document, and monitor storage trailers to ensure accurate inventory tracking.
Oversee all non?product materialsincluding drums, cardboard, plastic, and steelensuring proper storage and usage of documentation.
Issue Resolution
Identify, troubleshoot, and correct issues occurring during inbound or outbound processes.
Communicate effectively with warehouse staff, logistics, and production to resolve problems quickly and minimize workflow disruptions.
Compliance, Safety & Environmental Responsibilities
Verify all outbound loads to meet DOT requirements and other applicable regulations.
Ensure all shipment documentation meets compliance standards before release from the facility.
Comply with all Environmental, Health, and Safety (EHS) regulations, policies, and procedures.
Conduct daily environmental inspections of sorting and staging areas to ensure conditions meet environmental compliance standards.
Communication & Coordination
Communicate clearly with internal teams to support continuous workflow.
Prioritize workload to meet shipping deadlines and production needs.
Training & Team Support
Train warehouse employees on inbound/outbound processes.
Provide instruction on inventory accuracy steps and proper documentation procedures
5S Lead
Lead, develop, and execute 5S projects across the facility, including organizing, labeling, and cleaning.
Collaborate with operations to implement Visual management of all inventory.
Qualifications
Required:
Strong organizational and time?management skills
Clear and professional communication abilities
Excellent attention to detail and documentation accuracy
Ability to prioritize tasks in a fast?paced environment
Experience with inventory systems (D365 preferred)
Knowledge of DOT compliance and shipping regulations
Strong problem?solving skills for daily operational issues
Physical Requirements
Standing/Walking: Sometimes
Sitting: Sometimes
Lifting/Carrying
Lifting/Carrying 20-50 lbs: Sometimes
Lifting/Carrying >50 lbs: Never
Pushing/Pulling: Sometimes
Climbing: Never
Stopping/Bending: Sometimes
Reaching above shoulder: Sometimes
Repeating motions that may include wrists, hands, and/or fingers: Most Times
Operate Motor Vehicle: Sometimes
Operate Manual Equipment: Never
Operate machinery/power tools: Never
Worksite Conditions
Weather Exposure: Never
Temperature Extremes: Never
Noise: Sometimes
Odors: Sometimes
Dust or Mist: Sometimes
Fumes or Vapors: Sometimes
Chemicals
Chemicals drummed: Never
Chemicals bulk tank: Never
Respirator: Never
Personal Protective Clothing: Never
Personal Protective Equipment: Sometimes
Benefits
Medical, Dental, & Vision
HSA/HRA/FSA
Employee Assistance Program (EAP)
401(k) Retirement Savings Plan with employer match
Wellness programs and incentives
Life & Disability, Accident, Critical Illness, & Hospital Indemnity
Paid Time Off
80 hours of paid company holidays
The Shipping Coordinator is responsible for managing all inbound and outbound documentation, ensuring accuracy within D365, coordinating inventory flow, cycle counting, and supporting warehouse operations. This role maintains compliance with DOT, Environmental Health & Safety (EHS) standards, and internal facility requirements while communicating effectively across logistics, operations, and warehouse teams.
Key Responsibilities
Inbound & Outbound Documentation
Handle and complete all paperwork for inbound and outbound shipments.
Confirm that all Bills of Lading (BOLs) are signed, accurate, and properly documented in D365.
Immediately close all shipments as they arrive or leave the facility.
Inventory Coordination
Work closely with logistics to maintain a steady flow of materials entering and leaving the facility.
Manage inventory levels, perform adjustments, and ensure accuracy across all warehouse locations.
Provide accurate picking lists and verify that all staged materials match required documentation before shipping
Coordinate the creating and closing of all Work Orders and Production orders ensuring that accurate information is flowing to Finance in near real time.
Champion the cycle count process by monitoring and actioning issues as they are identified.
Collaborate with Manufacturing to ensure the correct material is stage each day at the production lines and offtakes are clearly marked and accurate in D365.
Trailer & Storage Management
Manage, document, and monitor storage trailers to ensure accurate inventory tracking.
Oversee all non?product materialsincluding drums, cardboard, plastic, and steelensuring proper storage and usage of documentation.
Issue Resolution
Identify, troubleshoot, and correct issues occurring during inbound or outbound processes.
Communicate effectively with warehouse staff, logistics, and production to resolve problems quickly and minimize workflow disruptions.
Compliance, Safety & Environmental Responsibilities
Verify all outbound loads to meet DOT requirements and other applicable regulations.
Ensure all shipment documentation meets compliance standards before release from the facility.
Comply with all Environmental, Health, and Safety (EHS) regulations, policies, and procedures.
Conduct daily environmental inspections of sorting and staging areas to ensure conditions meet environmental compliance standards.
Communication & Coordination
Communicate clearly with internal teams to support continuous workflow.
Prioritize workload to meet shipping deadlines and production needs.
Training & Team Support
Train warehouse employees on inbound/outbound processes.
Provide instruction on inventory accuracy steps and proper documentation procedures
5S Lead
Lead, develop, and execute 5S projects across the facility, including organizing, labeling, and cleaning.
Collaborate with operations to implement Visual management of all inventory.
Qualifications
Required:
Strong organizational and time?management skills
Clear and professional communication abilities
Excellent attention to detail and documentation accuracy
Ability to prioritize tasks in a fast?paced environment
Experience with inventory systems (D365 preferred)
Knowledge of DOT compliance and shipping regulations
Strong problem?solving skills for daily operational issues
Physical Requirements
Standing/Walking: Sometimes
Sitting: Sometimes
Lifting/Carrying
Lifting/Carrying 20-50 lbs: Sometimes
Lifting/Carrying >50 lbs: Never
Pushing/Pulling: Sometimes
Climbing: Never
Stopping/Bending: Sometimes
Reaching above shoulder: Sometimes
Repeating motions that may include wrists, hands, and/or fingers: Most Times
Operate Motor Vehicle: Sometimes
Operate Manual Equipment: Never
Operate machinery/power tools: Never
Worksite Conditions
Weather Exposure: Never
Temperature Extremes: Never
Noise: Sometimes
Odors: Sometimes
Dust or Mist: Sometimes
Fumes or Vapors: Sometimes
Chemicals
Chemicals drummed: Never
Chemicals bulk tank: Never
Respirator: Never
Personal Protective Clothing: Never
Personal Protective Equipment: Sometimes
Benefits
Medical, Dental, & Vision
HSA/HRA/FSA
Employee Assistance Program (EAP)
401(k) Retirement Savings Plan with employer match
Wellness programs and incentives
Life & Disability, Accident, Critical Illness, & Hospital Indemnity
Paid Time Off
80 hours of paid company holidays