Executive Business Associate New Remote, United States

The Executive Business Associate (EBA) is a trusted partner to senior executives, providing high-impact operational, analytical, organizational, and execution support. This role goes beyond traditional administrative assistance, acting as an extension of the executive to help drive priorities forward, improve execution, and ensure the business operations smoothly and efficiently.

The EBA works across functions, manages complex workflows, and supports decision-making through research, analysis, and coordination, allowing executives to focus on the highest-value initiatives.

Salary Range : Base salary annually, commensurate with experience

$90,000 - $120,000

Location : This position is remote, based in the U.S. with optional travel quarterly for in‑person company events and other ad hoc meetings

Candidate must be authorized to work and reside in the United States; we do not currently sponsor immigration visas.

Responsibilities
Executive & Strategic Support

Partner closely with one or more senior executives to manage priorities, optimize schedules, plan and manage travel, workflows, and execution of key initiatives

Anticipate executive needs by proactively identifying risks, bottlenecks, and opportunities

Prepare briefing materials, presentations, memos, and summaries for internal and external meetings, as needed

Gather data, metrics, and reports to support business decisions and strategic planning, as needed

Operational & Business Management

Track and drive follow‑through on executive commitments, goals, and action items

Coordinate cross‑functional projects and ensure alignment across teams

Help establish and maintain operating rhythms (QBRs, staff meetings, planning cycles, OKRs)

Support budgeting, forecasting, and basic financial analysis as needed

Stakeholder & Communication Management

Act as a point of coordination between executives and internal/external stakeholders

Draft and manage executive communications with clarity and professionalism

Build strong working relationships across leadership, teams, and partners

Handle sensitive and confidential information with discretion and judgment

Process Improvement

Identify opportunities to streamline processes and improve operational efficiency

Help scale executive support practices as the organization grows

Required Qualifications

5+ years of experience in executive support, business operations, or a similar role

Proven experience working directly with senior leaders (VP, C‑suite, or equivalent)

Strong business acumen with the ability to think strategically and operationally

Exceptional written and verbal communication skills

High level of organization, attention to detail, and follow‑through

Ability to manage multiple priorities in a fast‑paced environment

Preferred Qualifications

Bachelor’s degree in Business Administration, Communications, or a related field

Experience in technology, SaaS, or high‑growth organizations

Familiarity with tools such as Google Workspace, Microsoft Office, Slack, Notion, Confluence, or similar

Experience supporting company planning cycles, board prep, or investor interactions

Key Traits for Success

Proactive, anticipatory, and solution‑oriented

Comfortable operating with ambiguity and limited direction

Trusted advisor mindset with strong judgment

Highly discreet and professional

Able to balance strategic thinking with hands‑on execution

What We Offer

Health/Dental/Vision/life insurance: 100% covered for both the employee and their family

Flexible time off policy

13 paid holidays annually

401(k) with up to 4% company match

Stock Options & quarterly bonuses

Remote work: $1,500 new hire allowance to set up home office

$500 annual home office allowance after first year

$150 monthly cell phone and internet reimbursement

$5,000 annual professional development allowance

$5,250 towards continuing education or student loan repayment

$1,200 annual budget for lifestyle, wellness, pet insurance and more

A one‑time $10,000 benefit towards family planning

In‑person and virtual employee events throughout the year

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. To request reasonable accommodations, please contact us at careers@specterops.io

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