First Impressions Coordinator - Morning

First Impressions Coordinator - Morning Shift
The First Impressions Coordinator - Morning Shift is responsible for handling a wide range of high-level administrative and support-related tasks and special projects. The role maintains confidentiality of all school, personnel, and student matters. It works Monday - Friday from 7 AM to 3 PM, is a non‑exempt, 12‑month, non‑instructional position, and reports to the Chief Operations & Finance Officer.

Essential Duties & Responsibilities

Welcome all SEED School visitors to campus and ensure that each adheres to visitor protocol (including receiving a visitor badge, proper clearance to enter the building, entry to the building with a staff member, being in approved school locations, etc.)

Provide each visitor to The SEED School with a pleasant, helpful, and professional demeanor that reflects the school’s Core Values of compassion, integrity, respect, responsibility, self‑discipline, and gratitude, and represents our image of excellence.

Make timely adjustments in ORAH regarding student movement.

Assist families with questions, needs, or concerns, and collaborate with other staff when appropriate.

Account for school safety by checking the identification of visitors, restricting access of visitors to students unless appropriate, and assisting in any school evacuations or crises according to protocol in collaboration with the school’s security staff.

Manage a protocol for staff to schedule the use of meeting rooms and communicate this schedule and protocol to staff.

Maintain accurate and complete student records as required by laws, district policies, and administrative regulations.

Maintain a daily visitor log and check‑in/check‑out logs.

Direct all incoming calls and voice messages to the appropriate SEED staff via a detailed message and/or scheduled appointment.

Sort incoming mail and place it in staff mailboxes.

Sign for deliveries and notify recipients.

Assist the Operations unit with overflow work, including word processing, data entry, and internet research tasks.

Ensure that the front office space is clean, presentable, and welcoming to visitors.

Prepare for various school activities as needed.

Maintain the two front lobby bulletin boards—update twice a quarter or as requested.

Support hallway transitions, including lunch duties and recess.

Other duties as assigned.

Core Competencies

Welcoming demeanor

Ability to remain professional at all times

Outstanding verbal and written communication skills

Detail‑oriented with strong organizational skills

Ability to interact and communicate with individuals at all levels of the organization

Ability to work in a fast‑paced environment with demonstrated ability to juggle multiple competing tasks and demands and to manage complex issues creatively and effectively

Experience with Google Suites and willingness to learn

Compensation & Benefits

Health Coverage: Medical, Dental, Vision, STD, LTD, Group Life, Voluntary Life

403B Deferred Compensation up to 6% Employer Match

Requirements

High School diploma required

A minimum of one year with executive administrative experience, preferably in a school

Pre‑Employment Requirements: Drug test and Level 2 Fingerprint screening (https://info.flclearinghouse.com)

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