AUXILIARY PROGRAMS COORDINATOR

Location:

Richmond, VA
Job Category:

Full-time, 12-month

Classification:

Exempt
Hours:

10:00 a.m. - 6:00 p.m. during the school year; 9:00 a.m. - 5:00 p.m. during the summer

Salary Range:

$45,000 to $50,000

Department:

Auxiliary Programs

Start Date

: April 2026

POSITION DESCRIPTION
Sabot School, a progressive Preschool through Grade 8 school in Richmond and a leader in the Reggio Emilia Approach®, seeks an Auxiliary Program Coordinator to support the daily operations of the School’s auxiliary programs. Reporting to the Director of Auxiliary Programs, this 12-month administrative position plays a central role in ensuring programs run smoothly during active program hours. The Coordinator is a visible and steady presence in the school community, supporting students, families, instructors, and staff through strong organization, communication, and on-site leadership. The position is ideal for an individual who is detail-oriented, collaborative, and committed to supporting thoughtful, well-run student programs.

To Apply
Interested candidates should click the link below to submit the following materials.

Be sure to list the position in the "position applying for" field.

Letter of interest

Resume

Contact information for three professional references

In close collaboration with the Director of Auxiliary Programs, the Auxiliary Program Coordinator supports the day-to-day execution of auxiliary programs, including Extended Day, Beyond the Classroom, Athletics, Extra Days, and Summer Programs.

CORE RESPONSIBILITIES ACROSS ALL AUXILIARY PROGRAMS

Lead on-site daily operations during program hours, ensuring smooth transitions, accurate attendance, and appropriate supervision.

Serve as the day-of operational contact for families, instructors, coaches, and staff regarding schedules, transitions, and real-time needs.

Support coordination with instructors, coaches, leagues, and external partners during program hours; assist with materials, supplies, and real-time troubleshooting as needed.

Assist with program communication, outreach, and administrative processes in collaboration with the administrative team.

Perform other duties as assigned by the Director of Auxiliary Programs.

PROGRAM SUPPORT AREAS

Summer Programs:

Provide on-site logistical coordination and transition support during summer sessions, including daily check-in/out procedures, space readiness, student supervision support, and communication of real-time needs.

Extended Day:

Serve as the on-site supervisor for K-8 Extended Day each afternoon, supporting staff, overseeing student supervision and transitions, monitoring attendance and dismissal procedures, and communicating with families to ensure smooth and safe daily operations.

Beyond the Classroom (Preschool–Grade 8):

Provide hands‑on operational support during program hours, assisting instructors and students as needed, managing transitions between classes and Extended Day, and ensuring accurate attendance and dismissal processes.

Athletics (Grades 2–8):

Provide on‑site administrative and logistical support for practices and games, including some evening commitments during soccer season.

Extra Days:

Support coordination and full‑day operations on professional development and conference days

QUALIFICATIONS
EDUCATION & EXPERIENCE

Education:

A Bachelor's degree from an accredited college or university in education or a related field is strongly preferred.

Experience:

Minimum of two years of relevant experience in program coordination, education, youth programming, or a related field. Experience working with children in a school, camp, or enrichment setting is strongly preferred.

SPECIAL REQUIREMENTS

Must be able to successfully pass a background check

Ability to complete CPR/First Aid and MAT training

Ability to travel within the Richmond region as needed

GENERAL KNOWLEDGE, SKILLS, AND ABILITIES

Participates fully in a dynamic day school environment, serving as a professional role model who demonstrates honesty, accountability, respect, kindness, and inclusion toward all students and families.

Builds and maintains strong, collaborative working relationships with faculty, staff, families, and community partners, communicating clearly and effectively in both written and oral forms.

Demonstrates curiosity, creativity, flexibility, and a growth mindset in supporting student programs.

Manages time and responsibilities effectively, multitasks calmly under pressure, supervises students appropriately, and completes tasks in a timely and professional manner.

Adheres to school policies and procedures and learns new technologies and systems as required.

PHYSICAL REQUIREMENTS

Ability to stand, walk, and move around for extended periods during supervision and activities, both indoors and outdoors.

Ability to lift and carry materials or equipment weighing up to 25 lbs.

The capability to walk up and down two flights of stairs.

Ability to respond promptly to emergencies, which may involve running, lifting, or assisting children to safety.

Alertness and ability to supervise children during physical activities, such as outdoor play, while ensuring a safe environment.

SABOT SCHOOL'S MISSION STATEMENT
Sabot School is a school designed to sustain children’s quest for meaning and understanding, harness the power of their theories and ideas, and guide their inquiry and research. In an environment that supports co‑creation, collaboration and respectful exchange, we challenge our students to become effective communicators and disciplined thinkers, capable of solving problems in our increasingly complex world.

An independent school for children ages 2 through 8th grade. Rooted in Reggio, guided by inquiry, growing curious, confident citizens.

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